Council business

Amenities and Open Spaces Committee

Terms of Reference

• Ensure maintenance and enhancement of open spaces owned by the Town Council (i.e. John Eve Field, Glebe Park, Rectory Paddock, Riverside Gardens, Welland Gardens), not covered by other committees
• Responsible for all town council hanging baskets (Town Hall and street columns) and planters
• Prepare a budget for the forthcoming financial year, in accordance with the Financial Regulations of the Council and its precept timetable
• Has delegated power to approve banner requests
• Deal with any other matter passed to it from time to time

Members

Chair: Cllr Bob Broughton

Members:  Cllr Miss Xan Collins, Cllr Paul Hanson, Cllr Debbie Jones, Cllr Mrs Jean Sked

Ex-officio: Mayor Deputy Mayor

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Finance & Personnel Committee

Terms of Reference

• Committee membership is made up by: Mayor, Deputy Mayor, Chairs of each committee to establish a quorum, however all other members of Council have the right to attend any meeting and have speaking and voting rights
• Review and advise on the Council’s overall financial status
• Monitor the Council’s financial performance on a regular basis, and consider adjustment of budgets, plans, and activities where appropriate
• Oversee the Council’s financial business, particularly internal and external audit and banking arrangements
• Prepare a budget for the forthcoming financial year for the Administration budget, in accordance with the Financial Regulations of the Council and its precept timetable
• Draft the Council’s precept proposal in relation to the forthcoming financial year after consideration of all committee budget proposals, in accordance with the Financial Regulations of the Council and its precept timetable
• Management of the role of Town Clerk
• Agree staffing levels and management structure
• Oversee the appointment procedure for all staff
• Determine pay and conditions of employed staff
• Provide support, guidance and accountability for the Chair on all Personnel matters
• Review the Council pay policy and its implementation in line with NALC and LALC regulations and guidelines
• Refer any employment financial implications to the Full Council
• Support strategic planning for internal promotions, temporary and permanent staffing posts
• Manage an annual review/appraisal system for employed staff, including target setting under direction from line managers

Members

Chair: Cllr Bob Broughton

Members: Chair of AOS - Cllr Bob Broughton; Chair of P&H - Cllr Dr Pam Byrd; Chair of TH&C - Cllr Miss Xan Collins, Deputy Mayor Mrs Debbie Jones

The above structure forms the committee quorum status. All other members of Council may attend and vote.

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Planning & Highways Committee

Terms of Reference

• Consideration of and comment on any planning applications for Market Deeping forwarded by South Kesteven District Council (SKDC) or Lincolnshire County Council (LCC)
• Evaluate and comment on planning and design documents presented to the Town Council for consideration
• Consideration of any submissions made by developers for proposals for provision of public open spaces or other schemes of benefit to Market Deeping
• Consideration of any submissions made by developers, SKDC, or LCC for proposals for long term development plans in Market Deeping or the surrounding areas that may impact upon Market Deeping
• Consultation with strategic and government agencies on matters pertaining to planning, and deal with any other matter passed to it from time to time
• To refer to SKDC National, Local and Neighbourhood Planning policies when considering applications, and take guidance from SKDC on commenting on planning applications (e.g. regard to material and non-material planning considerations)
• The Planning Committee has been granted delegated powers to be able to make decisions on behalf of the Town Council when responding to planning applications without the need for these decisions to be first reported to, and agreed upon, by Full Council. This delegated power has been granted to ensure that a response is made to SKDC and LCC planning application within their predetermined timescales, and this can be reviewed by Full Council at any time in the future
• Consider all issues pertaining to highways, footpaths, street furniture, bus shelters
• Arrange the installation and removal of the Christmas Tree in the Market Place
• Arrange the contractual installation and removal of Christmas Lights in the High Street and Church Street
• Prepare a budget for the forthcoming financial year, in accordance with the Financial Regulations of the Council and its precept timetable
• Deal with any other matter passed to it from time to time

Members

Chair: Cllr Dr Pam Byrd

Members: Cllr Dick Hughes, Cllr Mrs Debbie Jones, Cllr Nick Neilson, Cllr Joe Wey, Cllr Mrs Pam Steel, Cllr Andy Piper

Ex-officio: Mayor, Deputy Mayor

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Town Hall & Cemetery Committee

Terms of Reference

• Consideration of the fabric and maintenance of the Town Hall
• Consideration of applications for the use of the Town Hall Chambers. The Town Hall and Cemetery committee has been granted delegated powers to be able to approve/refuse permission for the use of the Town Hall Chambers, without the need for these decisions to be first reported to, and agreed upon, by Full Council
• Annually review list of hire charges for the use of the Town Hall
• Ensure effective maintenance of the Market Deeping Old and New cemeteries, with the creation of work schedules for the dedicated Cemetery Keepers for both cemeteries as and when necessary
• Ensure effective maintenance of The Spinney
• Committee and Committee Chairman to support the Clerk to the Burial Board
• Annually review the Burial Policy and List of Fees
• Consider any special cases for dispensation in relation to the Burial Policy. The Town Hall and Cemetery committee (or if a decision is required quickly the Chair and the Clerk to the Burial Board) has been granted delegated powers to be able to make decisions on dispensation cases, without the need for these decisions to be first reported to, and agreed upon, by Full Council
• Produce and review job specifications for the dedicated Cemetery Keepers as and when required by the Personnel Committee
• Prepare a budget for the forthcoming financial year, in accordance with the Financial Regulations of the Council and its precept timetable
• Has delegated power to approve banner requests
• Deal with any other matter passed to it from time to time

Members

Chair: Cllr Miss Xan Collins

Members: Cllr Bob Broughton, Cllr Mrs Debbie Jones, Cllr Mrs Jean Sked

Ex-officio: Mayor, Deputy Mayor

Click on these links to view the documents