Minutes of a meeting of Market Deeping Town Council’s Finance and personnel Committee held on Wednesday 15 January 2025 at 2pm at The Town Hall, Market Deeping. Cllr Dr Byrd presided over Cllr Miss Collins, and Cllr Broughton. The Clerk was also in attendance.
No members of the public attended.
45. Chairman’s Welcome
The chairman welcomed everyone to the meeting at 2.10pm
46. Apologies for Absence
There were no apologies for absence.
47. Declarations of Interest
There were no declarations of interest
48. Notes of minutes from the Finance & Personnel Committee meeting 11 December 2025
It was RESOLVED to accept the minutes of the meeting as a true and accurate record. Cllr Byrd signed the minutes as Chair.
49. Clerk’s report
Members had received a copy of the report prior to the meeting.
Clerk’s Report 15 January 2025
- Precept planning for 2025-26 is being considered.
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50.Correspondence
Members had received a copy of the correspondence prior to the meeting.
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Correspondence to be Noted – Received up to 15 January 2025
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No.
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Received from
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Date Received
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Subject
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Committee Response
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1
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Correspondence to be Acted Upon – Received up to 15 January 25
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No.
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Received from
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Date Received
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Subject
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Committee Response
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1.
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51. Omega report - Review of performance to date, budget/expenditure/income
The Clerk had provided members with a report prior to the meeting.
Cllr Dr Byrd asked members if there were any further comments on the Omega report there were none.
52. For members to consider the detailed income and expenditure to 31/12/2024
The clerk had provided members with a copy of detailed income and expenditure by budget heading to 31/12/2024. A discussion took place and it was RESOLVED that the detailed income and expenditure to 31/12/2024 were in order.
53. For members to review EMRs
A discussion took place regarding EMRs. It was agreed to allocate spending for 2025/26 to the following EMRS:
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EMR allocation agreed at Finance and Personnel meeting 15.1.25
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EMR ACCOUNT
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NAME
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allocated 25/26
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To cost code
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323
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TRACTOR
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£5,000
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4180/200 - Tractor purchase
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324
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TOWN HALL
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£1,000
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4290/200 - Self-storage
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£3,000
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4325/310 - Xmas market
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£6,000
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4171/110 - Town Hall repairs
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£10,000
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4341/300 – Grass cutting
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335
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ALLOTMENTS
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£3,000
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4281/200 - Allotments
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338
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PLAY EQUIPMENT
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£2,000
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4262/200 - Play equipment repairs
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347
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DIGITAL COUNCIL
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£20,000
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4180/200 - Cherry Tree play equip
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348
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LEGAL FEES
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£4,235
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4061/100 - Legal fees
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354
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SUSTAINABLE TRAVEL
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£20,000
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4180/200 - Cherry Tree play equip
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£74,235
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As a result of revised grass cutting requirements, it was resolved at the Full Council meeting 15.1.25 7pm that EMRs required for the Planning and Highways budget could be reduced.
54. For members to consider precept planning for 2025/26
The 2025/26 budgets for the Town Hall and Cemetery and AOS have all been agreed at their November meetings. A discussion took place regarding the grass cutting costs which affects the Planning and Highways budget and updated Precepted amounts for the CAB and the library which will affect the Administration budget.
It was RESOLVED unanimously to finalise the Admin and Planning and Highways budget in the amounts below. This is to be ratified by Full Council at their meeting later today.
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Market Deeping Town Council
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Precept Summary 2025/2026
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Funding Source
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Total
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Precept
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EMR
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Administration
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£130,000.00
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£125,765.00
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£4,235.00
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Amenities & Open Spaces Committee
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£168,949.00
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£114,949.00
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£54,000.00
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Cemetery Committee
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£6,900.00
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£6,900.00
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Planning & Highways Committee
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£12,400.00
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£12,400.00
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Town Hall Committee
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£13,720.00
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£7,720.00
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£6,000.00
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Precept 2025/2026 Total Cost
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£331,969.00
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£267,734.00
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£64,235.00
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55. For members to consider the statement to accompany Council tax bills for 2025/26
56. For members to review the Christmas market income and expenditure.
A discussion took place regarding the detailed income and expenditure sheet which had been presented prior to the meeting. It was acknowledged that all Councillors and staff had worked very hard to achieve such a great result.
The Clerk was tasked with chasing up outstanding amounts from a few adverts and sponsorship.
It was discussed that there needs to be research undertaken into a cancellation policy in case the market needed to be cancelled. The Clerk is to undertake research with Bourne, Stamford and Grantham Councils.
57. Personnel – Consideration to go into Closed Session. To include:
Staff matters
There were no matters to be discussed
58. The next Finance and Personnel committee meeting is scheduled for Wednesday 26th March at 2.00 pm in the Town Hall.
The Chairman thanked all members for their attendance and declared the meeting closed at 3.00pm.
