P&H 2022 Minutes – Market Deeping Town Council

P&HC January 2022 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 5 January 2022 at 7pm. Cllr Shelton presided over Cllr Brookes, Cllr Mrs Redshaw and Cllr Davis.

The Clerk and Deputy Clerk was also in attendance.

100. Chairman’s Welcome

The Chairman welcomed everyone to the meeting.

101. Apologies for Absences

Apologies for absence were received prior to the meeting from Cllr Miss Moran.

102. To Receive Declarations of Interest under the Localism Act 2011

There was no declaration of interests.

103. Minutes from the meeting dated Wednesday 1st December 2021

It was proposed by Cllr Davis and seconded by Cllr Brookes and RESOLVED unanimously that the minutes of the meeting be signed as a true and accurate record.

104. Clerk’s Report

Interactive Speed Signs - Unipart Dorman have confirmed that the speed cameras will be arriving early in the New Year. Update: Informed on the 4th January that the manufacturers are waiting on a part and will be in touch when this has been received and the signs are ready for delivery.

Bus Shelter Cleaning – Four quotes have been requested and followed up for a response. The current position is as follows:-

One quote has been received as discussed at last month’s meeting
One company has responded and informed that they do not clean bus shelters
No response has been received from the other two companies.

Pilgrim’s Cross – to agree a way forward following the resignation of Councillor Hembrow who had volunteered to carry out the maintenance work.

It was agreed that Cllr Davis would contact Brian Hembrow to see if he would still be interested in doing the maintenance work around the Pilgrim’s Cross.

It was agreed to trial the bus shelter cleaning for 6 months on an 8-weekly cycle. In total four window cleaning companies had been contacted and one was able to provide the service for £300.00 per clean. The Clerks were asked to contact the company to take this forward. Two companies did not offer this service and the fourth company had not responded.

105. Correspondence

Members had received a copy of the correspondence prior to the meeting.

Correspondence to be Noted – Received up to 5th January 2022
No.	Received from	Date Received	Subject	Committee Response
1.	SKDC	01.12.21	Minutes from Planning Committee, Thursday 18th November 2021	Noted.
2.	SKDC	06.12.21	Record of valid planning applications registered between 29 November and 3 December 2021	Noted.
3.	SKDC	07.12.21	Agenda for Planning Committee, Wednesday 15 December 2021	Noted.
4.	SKDC	13.12.21	Record of valid planning applications registered between 6-10 December 2021	Noted.
5.	SKDC	13.12.21	Agenda supplement: Additional information report – issued 13 December 2021 to the agenda for Planning Committee, Wednesday 15 December 2021	Noted.
6.	SKDC	16.12.21	Confirmation that trailer advert outside Tesco’s has been removed	Noted.
7.	Cllr A Baxter	16.12.21	Speeding and highway issues in Market Deeping	Noted. The Committee asked the Clerks to respond to Cllr Baxter informing him that two interactive speed signs had been purchased one of which will be installed on Stamford Road.
8.	Cllr Gilks	16.12.21	Speeding and highway issues in Deeping St James	Noted.
9.	SKDC	20.12.21	Record of valid planning applications registered between 13 December and 17 December 2021	Noted.
10.	LCC	21.12.21	Temporary Traffic Restriction: Market Deeping A15 Peterborough Road (Between A1175 & Meadow Road) A15 (Between B1524 & a point 250m South of B1166) Period of Restrictions: 17.01.22 to 28.02.2022	Noted.
11.	SKDC	29.12.21	Record of valid planning applications registered between 20-24 December 2021	Noted.
12.	SKDC	04.01.22	Record of valid planning applications registered between 27-31 December 2021	Noted.
13.	SKDC	04.01.22	Minutes of Planning Committee, Wednesday 15 December 2021	Noted.
14.	SKDC	04.01.22	Agenda for Planning Committee, Wednesday 12 January 2022	Noted.
15.	Resident	04.01.22	The Clerk had been copied into an email regarding a possible abandoned vehicle in the area. This had been brought to the attention of SKDC.	Noted.Correspondence to be Acted Upon – Received up to 5th January 2022

Received from	Date Received	Subject	Committee Response
LCC	06.12.21	Market Deeping – The Avenue and Church Street Proposed Waiting Restrictions	Noted.
LCC	01.12.21	Application to erect a structure on the Highway Location: Towngate East, Market Deeping Agreement to be signed by Committee and returned to LCC	The Committee noted the receipt of the application form from LCC which the Chairman agreed to sign. The Committee requested the Clerks contact the Planning Department at SKDC to establish if a planning application will be required.
Resident	04.01.22	Request for an update on the proposed bus shelter on Towngate Crossroads	The Committee noted the resident’s concerns and asked the Clerks to provide the resident with an update.

106. Finance

a) Omega Report: Review of performance to date, budget/expenditure/income

The Deputy Clerk had provided members with a report prior to the meeting. Cllr Shelton asked members if there were any comments on the omega report, and there were none.

b) For members to consider and agree the precept for 2022/23

Cllr Shelton asked the committee if there were any comments or amendments to the proposed Precept for 2022/23. The committee agreed that the cost to install a covered bus shelter on Peterborough Road would be funded by the EMR for Sustainable Travel.

Cllr Shelter confirmed that £200.00 precepted for the Neighbourhood Plan would be sufficient.

Cllr Davis requested that he would like to see, in the future, a budget for more defibrillators in Market Deeping.

It was proposed by Cllr Shelton and seconded by Cllr Mrs Redshaw and RESOLVED unanimously to accept the proposed Precept for the Planning and Highways Committee for 2022/23.

Planning

107. To consider the planning applications received up to 5 January 2022, as per SKDC Weekly Planning lists

Ref. no	Application details and address	MDTC response
S21/2408	Applicant: Mr Gary Ward 11 Princess Grove, Market Deeping, PE6 8GJ Single storey side and rear extension App Type: Householder	The Planning and Highways Committee considered this application and requests that there is a time restriction for trade vehicles to deliver materials. The Committee also requests that builders park considerately to avoid unnecessary inconvenience to nearby residents.
S21/2446	Applicant: Zara 17 Church Street, Market Deeping, PE6 8AN Reduce crab apple tree by 2-3 metres App Type: Trees in CA – Section 211 Notice	Members had no comment.
S21/2449	Applicant: Julia & Martin Heaton & Clarke 16 High Street, Market Deeping, PE6 8EB New roof, new garage doors and refurbishment works to listed building App Type: Householder	The Planning and Highways Committee considered these applications and welcomed the detailed plans. The Committee notes and appreciates that the plans include the use of natural slate and respectfully requests that you ensure that the use of this is complied with.
S21/2450	Applicant: Julia & Martin Heaton & Clarke 16 High Street, Market Deeping, PE6 8EB New roof, new garage doors and refurbishment works to listed building App Type: Listed Building Consent	As above.
S21/2441	Applicant: Gail Darnes Glebe Park, Nr Godsey Lane, Market Deeping Reduce 2 x field maple trees, balance, shape and raise 3 or 4 field maple trees due to wind damage App Type: Trees in CA – Section 211 Notice	Members had no comment.

108. Planning applications and their results received up to the 5 January 2022

Members had no comments on the decisions below.

Ref No.	Application details and address	SKDC Decision
S21/2265	Applicant: Mr Mick Lovett 47 Halfleet, Market Deeping, PE6 8DB Non material amendment to planning approval S19/1931 to alter the large picture window to front elevation (West) with the inclusion of grey vertical cladding with shadow gap. Installation of an escape window to the north elevation of master bedroom. Date received: 12 November 2021 Decision date: 8 December 2021	Amendments approved 8 December 2021
S21/1757	Applicant: Mr Ray Crowson Riverside Garage, 25 Stamford Road, Market Deeping, PE6 8AB Demolition of existing commercial garage and erection of 2 (no) residential dwellings Date received: 3 September 2021 Decision date: 10 December 2021	Grants Planning Permission
S21/1985	Applicant: Mr and Mrs Shattock 2 The Woodlands, Market Deeping, PE6 8BB Demolition of existing conservatory, erection of single storey rear and front porch extensions. Date received: 5 October 2021 Decision date: 14 December 2021	Grants Planning Permission
S21/2143	Applicant: R Mann & T Hall 136 Tattershall Drive, Market Deeping, Lincolnshire Non material amendment for the change of elevation materials from brickwork to render of planning permission S21/1302 Date received: 27 October 2021 Decision date: 14 December 2021	Amendments approved 14 December 2021
S21/2313	Applicant: R Mann & T Hall 136 Tattershall Drive, Market Deeping Non material amendment to permission S21/1302 for facia to match existing dwelling Date received: 9 December 2021 Decision date: 22 December 2021	Amendments approved 22 December 2021

Highways

109. For members to review reported highways issues.

The Deputy Clerk had circulated a copy of the Highways issues report prior to the meeting. It was agreed to include on the report the proposal of waiting restrictions on Blenhiem Way, thus enabling the committee to keep track on progress.

The Committee was concerned that item no. 2 regarding Halfleet (between St Guthlac’s Church and Towngate) that the carriageway repairs had not been fully completed and requested the clerks to obtain a copy of the schedule of works carried out by LCC.

MDTC Reported Highway Issues – Planning & Highways Committee – up to 5 January 2022
No.	Highway Issue	Date reported	Reported to	Response
1	Request for extension to double yellow lines along Douglas Road & introduction of double yellow lines along The Avenue at its junction with Church Street.	06/01/2020	LCC, Divisional Highways Team	06/20 - This is currently on the LCC Traffic Team's list to investigate. It will take between 6-9 months to implement a suitable scheme, if they think there is one that will address the issues. 10/21 – Proposed yellow lines being advertised Update 08.12.2021 – LCC contacted MTDC seeking comments to proposed waiting times, deadline to respond 7.01.22
2	Halfleet (between St Guthlac’s Church and Towngate) – Significant carriageway deterioration.	22/07/2020	LCC Ref 373932	23/07/20 – Investigating 23/07/20 – In Progress 25/11/20 – Action scheduled 04/01/21 – Chased up by District Cllr 18/02/21 – In Progress Update 10.12.21 Fixed
3	Corner of Bramley Road & Godsey Lane – poor state of repair causes fall.	29/07/2020	LCC Ref 374253	29/07/2020 – Investigating 31/07/20 – In Progress 01/09/20 – Action Scheduled
4	Disabled marking signs faded	08/07/2021	LCC FixMyStreet 400419	08.07.21 Action scheduled
5	Kerb stone missing on Whitley Way Roundabout	09/07/2021 12/07/2021	LCC FixMyStreet Ref 401136 Ref 401276	12.07.21 Action scheduled
6	Recent resurfacing at junctions along Whitley Way not completed leaving differing grip levels between surfaces	22/07/2021	LCC FixMyStreet Ref 401895	22.07.21 Open and investigating
7	Loose chippings on Stamford Road, Church Street, High Street at Market Deeping	22/07/2021	LCC FixMyStreet Ref 401894	22.07.21 Open and investigating

110. For members to consider and agree the Parish Agreement Scheme – urban grass verge cutting

The Clerk had received correspondence from LCC enquiring if the Council and DSJPC wished to continue with the agreement for 2022/23. It was proposed by Cllr Shelton and seconded by Cllr Davis and RESOLVED unanimously to continue with the agreement.

111. For members to consider the received quotation for the work to install a sheltered bus stop outside the former Towngate Inn on Peterborough Road

The Deputy Clerk reported that the tender deadline expired on the 13 December and one quote had been received. The Committee requested the Clerks to follow up with the remaining contractors to see if they would be interested in putting forward a quote. Cllr Shelton informed that he would be meeting with Delaine next week and will enquire if they had any contractors that they would recommend. It was agreed at this stage, that although a quote had been received, another comparison is required. The Committee requested the Clerks to contact SKDC planning department to enquire if planning permission will be required to install the shelter. It was agreed to discuss this further at the next meeting in February.

Conservation Area

112. For members to review any issues relating to the Conservation area.

a) Poster policy in the conservation area (Cllr Mrs Redshaw)

Cllr Mrs Redshaw outlined her concerns regarding a few businesses who had placed banners and posters on the 1st level of their premises. Cllr Mrs Redshaw would like a local council policy to be introduced and would provide some suggestions. Cllr Davis asked how this would be enforced and asked the Clerks to contact the Conversation Officer at SKDC for advice.

113. For members to review any matters arising from the public session.

There were no issues to discuss.

There being no other business, Cllr Shelton thanked everybody for their attendance and closed the meeting at 8.15 pm. The next meeting of the Planning & Highways Committee will be held on Wednesday 2nd February 2022 at 7pm.