2019 Town Council Minutes of Meetings

Minutes of a Meeting of Market Deeping Town Council Held on Wednesday 9th January 2019 at 7.30pm  at the Town Hall, Market Deeping
 
Present:

Cllr Shelton (Chair)
Cllr Mrs Redshaw
Cllr Mrs Sked
Cllr Miss Collins
Cllr Gamble
Cllr Broughton
Cllr Davis
Cllr Hanson
Cllr Stephenson
 
Cllr Mrs Trollope-Bellew, a local retailer, the Clerk and the deputy Clerk were also in attendance. Cllr Shelton welcomed everyone to the meeting and the Open Session commenced:

Cllr Trollope-Bellew wished members a happy new year and advised that she would support the majority opinion regarding the Mill Field village green application.

The clerk had provided members with a copy of a report from Cllr Baxter prior to the meeting. It detailed his involvement with the Friends of Mill Field inquiry, members’ ward budget and his attendance at meetings.

Cllr Broughton advised that he had attended 4 surgeries, 1 SKDC meeting, and a Christmas lunch as councillor for SKDC.

There being no further business the public session was closed at 7.34pm. Cllr Mrs Trollop-Bellew left the meeting.

123.    Chairman’s Welcome & Introductions

The Chairman welcomed the members to the meeting.

124.    Apologies for Absence

Apologies were received from Cllrs Neilson, Cllr Miss Moran, Cllr Lester and Cllr Brookes.

125.    Declarations of Interest under the Localism Act 2011

A declaration of interest was made by Cllr Davis in respect of agenda item 2.

126.    Acceptance of minutes of meeting held on the 11th December 2018

It was proposed by Cllr Shelton, seconded by Cllr Broughton and RESOLVED unanimously to accept the notes of a meeting held on the 11th December 2018, with one amendment; the Deeping Youth Group meet for one day in Deeping St James. The Chairman duly signed the amended minutes.

127.    Reports: Including reports from Deepings First, Committees (Planning and Highways), the Clerk and the

Mayor’s Diary

Deepings First

Cllr Shelton advised members that there was no new information to report this month.

Planning & Highways

Cllr Brookes had previously confirmed that he was happy with the minutes and it was RESOLVED unanimously to accept them as a true and accurate record of the meeting held on 2nd January 2019. Cllr Mrs Redshaw sought confirmation that lighting on the Town Hall and outside the Craft and Bead centre would be included in the relevant agendas for the next meetings, and this was confirmed. She also advised that she would like to speak to the conservation officer regarding the Old Coach House in view of rumours regarding its possible demolition and the clerks were asked to investigate this urgently.

Clerks Report

The Clerk had issued the members with a report prior to the meeting.

1.    New meeting schedules for 2019 had been issued with provisional dates for some events.

2.    The Green School has been booked for the Annual Town meeting on 5th March as no other venues are available.

3.    St Guthlacs Church has confirmed that the most suitable date for the Civic service is Sunday 2nd June.

4.    £226 was raised from the collections for Carols round the tree and the money has been paid in to the Mayor’s charity account.

5.    Two Christmas lights in the Market Place had stopped working between Christmas and New Year and LITE were efficient in coming to repair them.

6.    The donation of £250 has been made to the Poppy appeal.

7.    The new laptop has been purchased.

Mayors Diary

Mayor and Deputy Mayor’s Diary: up to 9th January 2019.

Cllr Shelton and Cllr Miss Collins had not attended any events

128.    Council Finances

Members had received a copy of the Council Finances and Omega report prior to the meeting. Cllr Shelton asked if there were any questions and there were none.

129.    Accounts to be paid

It was proposed by Cllr Shelton, seconded by Cllr Broughton and RESOLVED unanimously that the Council should pay its bills.

See appendix A.

130. For members to consider a payment of £2500 from Ear Marked Reserves to the Neighbourhood Plan  Cllr Shelton asked members to approve a payment of £2500 which would be used towards a facilitator’s fee for report writing. This appointment had been recommended by SKDC. Cllr Broughton asked that more detailed figures be provided for next month’s meeting before the money was transferred from Ear Marked reserves and this was agreed.

131. Correspondence to be Noted and Resolved upon

Correspondence to be noted

Correspondence to be resolved upon:

132.Budget Planning 2019/20 For members to receive an update and to agree the precept

The committees had all agreed the final figures for their precept requests in the previous month, and the clerk had provided precept planning sheets with breakdowns of each element of each budget before the meeting. The clerk advised members that, as reserves were currently standing at a level above NALC recommendations,  it was not necessary to budget £12000 for the library for the coming year (ie £6000 donation plus £6000 to replace the amount not budgeted for in 2018/19) and members agreed to budget £6000 only. It was then proposed by Cllr Shelton, seconded by Cllr Broughton and RESOLVED unanimously to agree the precept request of £226,152.

It was then RESOLVED to come out of Closed Session.

The Chairman thanked all members for attending and declared the meeting closed at 8.23pm. The next scheduled meeting of Full Council will be held on Wednesday 13th February 2019, in the Town Hall, Market Deeping.