2025 Minutes (Planning and Highways Committee)

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P&HC January 2025 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 8 January 2025 at 7.00 pm. Cllr Dr Byrd presided over Cllr Hughes, Cllr Mrs Jones, Cllr Piper, Cllr Mrs Steel and Cllr Wey. The Deputy Clerk was in attendance.

Dick Hughes informed the committee that he had received a number of complimentary comments regarding how lovely and tidy the centre of Market Deeping was looking, particularly the renovated building at the top of Church Street.

Dick Hughes informed the committee that he had been collecting surplus holiday euros from residents to support the Deeping Explorers in their exhibition of Europe this year. He informed that this would be advertised in I’d Rather Be In Deeping in February. A collection location has yet to be identified.

Debbie Jones asked if it was known if SKDC carried out leaf blowing at the top of Church Street.

83. Chairman’s Welcome

The Chairman welcomed everyone to the meeting.

84. Apologies for Absences

Apologies for absence was received from Cllr Neilson prior to the meeting.

85. To Receive Declarations of Interest under the Localism Act 2011

There were no declarations of interest.

86. Minutes from the meeting dated Wednesday 6 November 2024

It was RESOLVED unanimously to accept the minutes of the meeting held on 6 November as a true and accurate record. The Chairman signed the minutes.

87. Clerk’s Report

Comments

The clock company attended on 1 November 2024 and assessed the clock, it worked for a few days and subsequently stopped.

05.12.24 The company are now considering a way forward as it is not straight forward to fix if at all. They are doing some research and suggested in the meantime they could remove the clock top section, put a deeper ring inside to pull the clock faces further away from each other to see if this works. There will be a cost implication and they are providing a quote for the interim measure for the counl to consider.

Cllr Dr Byrd informed the Committee that the revised quote had not been received, this has been followed up with the clock company.

Cllr Byrd asked members to consider alternative possibilities if the clock is not repairable. Ideas to be discussed at the next meeting.

The transfer of the land adjacent to Charter Avenue is ongoing. The Town Clerk is in regular contact with the solicitor.

In addition to the original Section 106 monies Persimmon have agreed to pay an additional amount of money to repair/replace some of the existing play equipment at the site.

88. Correspondence

Members had received a copy of the correspondence report prior to the meeting.

Correspondence to be noted – Received up to 8 January 2025
No.	Received from	Date Received	Subject	Committee Response
1.	SKDC	11.11.24	Record of valid planning applications registered between 4 – 8 November 2024	Noted.
2.	SKDC	18.11.24	Record of valid planning applications registered between 11 – 15 November 2024	Noted.
3.	SKDC	25.11.24	Record of valid planning applications registered between 18 – 22 November 2024	Noted.
4.	SKDC	27.11.24	Agenda for Planning Committee, Thursday 5 December 2024, 1.00pm	Noted.
5.	LCC	02.12.24	Temporary Traffic Restriction: Market Deeping/Deeping St James Reason for restriction: New High Voltage Electric Cable Nature and location of restriction: Link footway closure Order – Link Footway between Knight Close/Pawlett Close & The Lees Period of restriction: 06.01.25 – 17.01.25	Noted.
6.	SKDC	03.12.24	Record of valid planning applications registered between 25 – 29 November 2024	Noted.
7.	SKDC	04.12.24	Supplement: Agenda supplement to the agenda for Planning Committee, 5 December 2024, 1.00pm	Noted.
8.	SKDC	09.12.24	Record of valid planning applications registered between 2 – 6 December 2024	Noted.
9.	SKDC	16.12.24	Record of valid planning applications registered between 9 – 13 December 2024	Noted.
10.	SKDC	23.12.24	Minutes of Planning Committee, Thursday 5 December 2024, 1.00pm	Noted.
11.	SKDC	23.12.24	Record of valid planning applications registered between 16 and 20 December 2024	Noted.
12.	SKDC	30.12.24	Record of valid planning applications registered between 23 and 27 December 2024	Noted.
13.	SKDC	31.12.24	Agenda for Planning Committee, Thursday 9 January 2025, 1.00 pm	Noted.
14.	SKDC	06.01.25	Record of valid planning application registered between 30 December 2024 – 3 January 2025	Noted.
15.	SKDC	08.01.24	Supplement: Additional information report to the agenda for Planning Committee, Thursday 9 January 2025, 1.00pm	Noted.

Correspondence to be acted upon – Received up to 8 January 2025

Correspondence to be acted upon – Received up to 8 January 2025
No.	Received from	Date Received	Subject	Committee Response
1.	Resident	05.12.24	Parking on Willoughby Avenue - resident informed that the school had written to parents on a number of occasions. The area is visited by the parking enforcement officer possibly once a month.	05.12.24 Deputy Clerk contacted LCC requesting if the enforcement officer could attend more frequently. LCC had responded informing that they would require evidence showing unauthorised parking to enable to increase the enforcement officer visits to the area. A link to record and submit information to LCC was provided. The Committee noted the resident’s concerns and suggested that the resident is provided with the link to record and submit to LCC.
2.	Cllr Byrd	02.01.25	Resident concerned that a summer house is being used as a business.	Cllr Dr Byrd informed that the business had increased visitor parking in the area. Cllr Dr Byrd would investigate further to find a solution. Cllr Mrs Steel agreed to assess the existing parking spaces available in the area.
3.	LALC	03.01.25	New Training – Introduction to Planning – National Planning Policy Framework, 4 February 25.	06.01.25 Deputy Clerk had sent details to the Committee members requesting that should they wish to join the training that they book via the Clerks. 08.01.25 Cllr Mrs Jones had booked a place and will be joining the Zoom training from the Town Hall, the committee were invited to attend.
4.	SKDC	06.01.25	Gate at old Baston Road (Cross Road). SKDC asked if the gate should proceed due to a possible planning application.	The Town Clerk had informed SKDC that the gate was still required to protect the area. Cllr Dr Byrd informed that Cllr Dilks is liaising with SKDC on this matter.
5.	Resident	07.01.25	A visitor to The Grove raised their concerns about parking.	The Committee noted the concern raised but as there are no parking restrictions it is not an enforceable issue.

89. Finance

a) Omega Report: Review of performance to date, budget/expenditure/income

The Deputy Clerk had provided members with a report prior to the meeting. Cllr Dr Byrd asked members if there were any comments on the omega report and there were none.

b) For members to consider the precept for 2025/26

Cllr Mrs Steel would provide dates for the Spring Walk by the end of the financial year.

The Committee agreed that as quotes were outstanding for the clock repair and the grass cutting contract the Precept would be finalised at the Finance and Personnel Committee meeting and ratified at Full Council on 15 January.

Planning

90. To consider the planning applications received up to 8 January 2025, as per SKDC Weekly Planning lists

Ref. no	Application details and address	MDTC response
S24/2047	Application: Mr Tanner Location: 38 Kesteven Drive, Market Deeping, PE6 8DU Proposal: Reduce body of Ash Tree (T1) by 2-3 metres to reduce overhang App Type: Works to TPO Tree(s) SKDC deadline for comments: 17.12.24	The Committee had no comments.
S24/2023	Applicant: Mr Humphrey Jamieson Location: 81 High Street, Market Deeping, PE6 8ED Proposal: Non-material amendment to planning permission S20/1432 regarding internal and window alterations App Type: Non-material amendments SKDC deadline for comments: 24.12.24	The Committee had no comments.
S24/2202	Applicant: Mr S Copland Location: 22 Towngate West, Market Deeping, Lincs, PE6 8DG Proposal: Erection of two-storey rear extension App Type: Householder SKDC deadline for comments: 27.01.25	The Committee had no comments.
S24/2229	Applicant: Mike Location: Georgian Cottage, High Street, Market Deeping, PE6 8ED Proposal: Section 211 notice to reduce plum cherry tree to previous points, reduce willow tree by 1m, reduce overhanging weight on eucalyptus tree, repollard maple tree to previous points, reduce all 5 silver birches trees to previous points, repollard will tree as affecting BT cables App Type: Trees in CA – Section 211 Notice SKDC deadline for comments: 20.01.25	The Committee had no comments.

91. Planning applications and their results received up to the 8 January 2025

Ref No.	Application details and address	SKDC Decision
S24/1540	Applicant: Mr John Windsor Location: 42 The Grove, Market Deeping, PE6 8AP Proposal: Dormer roof extension to rear of dwelling Date received: 05.09.24 Decision date: 18.11.24	Grants Planning Permission
S24/1733	Applicant: Mr Humphrey Jamieson First Schedule (Use/operations/other matter): Commence of development in relation to S20/1432 (Erection of two-storey, detached dwelling), High Street, Market Deeping Second schedule (Location) 81 High Street, Market Deeping Date received: 07.10.24 Decision date: 12.12.24	Certificate of Lawful use or development (Proposed)
S24/1599	Applicant: Mr George Wilkinson Location: Phase B & C Towngate East, Market Deeping Proposal: Variation of condition 2 (approved plans) of planning permission S20/1586 (Section 73 application to vary condition 2 (approved plans) of permission S16/0112. Amendment to the access, associated layout changes, house type updates and changes to affordable plot numbers of Phase A only). Date received: 17.09.24 Decision date: 18.12.24	Grants Planning Permission
S24/1579	Applicant: Mr and Mrs R Ramhit Location: 8 Millfield Road, Market Deeping, PE6 8AD Proposal: Replacement part two storey dwelling with car port and associated landscape Date received: 09.10.24 Decision date: 19.12.24	Withdrawn by Agent

92. For members to review the monitoring of approved planning applications and Section 106 monies

Replacement Tree still to be planted (Ref S23/1941) - the Deputy Clerk, as requested by the Committee had contacted SKDC who would follow this up and would provide an update in due course.

Cllr Wey left the meeting at 7.55 pm

Highways

93. For members to review reported highways issues.

The Deputy Clerk had circulated a copy of the Highways issue report prior to the meeting.

MDTC Reported Highway Issues – Planning & Highways Committee – up to 8 January 2025
No.	Highway Issue	Date reported	Reported to	Response
1	Halfleet (between St Guthlac’s Church and Towngate) – Significant carriageway deterioration.	22/07/20	LCC Ref 373932	Fix my street details below 23/07/20 – Investigating 23/07/20 – In Progress 25/11/20 – Action scheduled 04/01/21 – Chased up by District Cllr 18/02/21 – In Progress 10.12.21 – LCC reported fixed 05.01.22 Cllr Shelton advised that he would check that the road had been repaired. 07.12.22 – P&H Cttee to check if the work had been carried out by LCC, if not resubmit request for the repair work. As requested, the Deputy Clerk has written to the county Councillor for Market Deeping and awaiting a response. Discussed with Senior Highways Officer from LCC on 2 May – awaiting feedback 02.06.23 – LCC highways have visited the site and have confirmed that repair work is required. This will be programmed in but could not give a date at this time.
2	Increase in traffic/parking on Godsey Lane following the relocation of the post office. Concern expressed by residents that it is unsafe for pedestrians.		LCC	*Meeting took place with Cllr Shelton, Cllr Dr Byrd, Cllr Mrs Jones, Deputy Clerk and the Senior Highways Officer, LCC on 2 May, awaiting feedback. 12.06.23 LCC informed that a written forward planning brief for the parking restrictions to be reviewed outside the post office and around the junction had been sent to the county councillor for approval. Once approved it can be submitted to be included on the programme of works. As it is a substantial programme they cannot provide a timeframe at present. 27.02.24 – Deputy Clerk requested an update from LCC highways. 05.06.24 – Deputy Clerk reported that LCC Highways were following this up. 25.09.24 – Deputy Clerk requested an update from LCC regarding the parking restrictions near the post office and pedestrian crossing points. 26.09.24 – LCC checking on progress.
3	Pavement Gap – Northfield Road	02.05.23	LCC	*As above – ongoing
4	Quiet Lane Status – Millfield Road	02.05.23		*As above - ongoing
5	Stamford Road – trees over the edge of the highways, obstructing view of oncoming traffic for vehicles turning right	05.06.23	Fix My Street 461231 491478	05.06.23 – LCC have updated this work out to one of their delivery gangs. LCC will inform when the job is completed. 19.07.23 – LCC update “A quick note to let you know that we’re taking enforcement action. This type of action can take a long time to complete so whilst it might not look like we’re working on the issue, we’re being busy behind the scenes. Thanks for your patience. As this progresses, we’ll update you when we can.” 10.11.23 – LCC The work’s finished and the issue is now resolved. 06.12.23 – P&H informed that this hasn’t been done and requested that this is raised again with LCC. 31.01.24 – Reported to LCC via FixMyStreet 31.01.24 – LCC reported that they are taking enforcement action and this type of action can take a long time to complete so whilst it might not look like we’re working on the issue, we’re being busy behind the scenes. Stated changed to closed.
6	Stamford Road – Cllrs request for double yellow lines to be installed outside the two new houses due to the narrowness of the road. The yellow lines would not be installed outside existing properties.	06.06.23	LCC	07.07.23 - LCC will review this request once the building work has been completed but believes the narrowing of the road actually is a natural form of traffic calming.
7	Bend on Northfield Road into Blenheim Way.			06.09.23 P&H Cttee requested this be listed on the Highways report for monitoring. The Committee have raised this as an area of concern with LCC on previous occasions. 02.02.24 – Two road incidents took place on Friday 2 February 2024. A business in the area has copied in LCC, Police, Lincs Road Safety Partnership and the district councillor. 09.02.23 Two further road incidents reported by local business to LCC/Police/District Councillor. 12.02.24 Deputy Clerk contacted LCC Highways as per P&H Cttee’s request for immediate safety measures to be installed at this location. 21.02.24 – LCC responded and informed that they have carried out interim measures to address concerns, including lining improvements and vegetation clearance so warning signs are more visible. Works are underway to review the speed limit on Northfield Road and works are also planned to re-texture the road surface and improve skid resistance later this year. 01.05.24 – LCC consulting on reducing the speed limit to 40mph on Northfield Road. 01.05.24 – P&H Ctte resolved unanimously to request that the speed limit is reduced to 30mph due to the new housing development and future housing developments along Northfield Road. 29.05.24 – Consultation response sent from P&H Cttee to LCC.
8	Resident – SKDC lamp post 11, front cover open. Location: St Guthlac’s Avenue, Market Deeping	25.10.23	SKDC	25.10.23 SKDC investigating. Taped up by Park Keepers as an interim measure.
9	Light not working near Tescos.	20.02.24		Clerk contacted and requested superstore repair as Town Council had received a number of concerns about the light not working. Lamp is not managed by LCC and appears to be on the superstore land. 23.2.23 Tesco’s have reported light to their maintenance team and will advise when work has been carried out.
10	Cllr reported a broken bench located in St Guthlac’s Avenue. The bench is not owned by Market Deeping Town Council	04.10.24	LCC’s ref 4198498	SKDC referred the matter to LCC.
11	Resident reported an overgrown tree on Towngate East	21.10.24		LCC informed that they are aware of the tree and are looking into it and liaising with the resident.
12	06.11.24 P&H Cttee acknowledged that the hedging along Godsey Lane near the bus stop had been trimmed back but would like this to be trimmed back a further 2ft for better visibility.	06.11.24	LCC’s Ref	07.11.24 Deputy Clerk discussed with LCC highways officer who informed that if the branches are too big this may need temporary traffic lights due to the machinery. LCC advised to report the request on Fix My Street. 08.01.24 The Deputy Clerk had received the bus shelter photographs from Cllr Neilson. Cllr Dr Byrd informed the WayFinding project would consider placing a bench in this location. The Committee requested that the tree trimming would be visibly beneficial and now would be a suitable time to do this. The Deputy Clerk to follow up with LCC and include photos provided by Cllr Neilson.
13	Street light cover is loose	18.12.24	LCC’s ref 2826992	18.12.24 – LCC referred to team to repair. 19.12.24 – LCC confirmed the street light cover is fixed.

Recent Flytipping on Millfield Road had been reported on Fix My Street. This will be added to next month’s Highways report for monitoring.

94. For members to consider the urban grass cutting contract for 2025

To date one quote had been received. A number of contractors had been approached and further quotes are expected.

95. For members to consider Lincolnshire County Council’s proposed 20mph speed limit policy (PB)

Cllr Dr Byrd outlined that Lincolnshire County Council are considering producing a 20mph speed limit policy and were seeking views from Town and Parish Councils. The Committee confirmed that there are a number of areas within Market Deeping that would benefit and would support the policy. Cllr Dr Byrd will respond to LCC confirming that the Committee supports their proposal to introduce a 20mph speed limit policy.

Conservation Area

96. For members to review any issues relating to the Conservation area

There were no items to discuss.

97. For members to review any matters arising from the public session

The Committee was pleased to hear in the public session that residents had complimented the tidiness of the centre of Market Deeping particularly at the top of Church Street. The Committee agreed to write to the owner of a recently renovated building informing that the building is looking lovely and compliments had been received to that affect.

The Committee agreed that the collection and location point for surplus Euros would be discussed at Full Council on 15 January 2024.

Cllr Hughes agreed to speak to SKDC to see if the leaves on the top of Church Street could be cleared as part of their routine when they empty the bins and clear the leaves in the centre.

98. To consider items for inclusion on the agenda for the next meeting

• Grass cutting contract

• Allotments (PB)

• Millfield (PS)

• Emergency Planning (DJ)

• Town Centre Clock (All)

There being no other business, Cllr Dr Byrd thanked everybody for their attendance and closed the meeting at 8.50pm. The next meeting of the Planning & Highways Committee will be held on Wednesday 5 February 2025.

Chairman signature.........................

Date................................................