2022 Town Council Full Minutes of Meetings

Market Deeping Town Council

Minutes of the Full Council Meeting of Market Deeping Town Council held on Wednesday 12th January 2022 at 7.30pm at the Green School, Market Deeping

Present:

Cllr Yarham (Chair)
Cllr Miss Collins
Cllr Miss Moran
Cllr Mrs Redshaw
Cllr Neilson
Cllr Brookes
Cllr Shelton
Cllr Davis
Cllr Broughton
Cllr Lester
                    
The Clerk was also in attendance.

Cllr Yarham welcomed everyone to the meeting and the Open Session commenced:

A resident gave a short presentation to make a request for precept funding for 2022/23 to be set aside for The Deeping Swimming Club

Cllr Miss Moran reported on attending an SKDC budget meeting and reported on £10m which has been allocated towards refurbishment of The Deepings Leisure Centre. 

Cllr Broughton reported on various events attended and gave details of improvements made to The Cherry Tree Park including cutting back trees and renovation of tarmac.   

Cllr Baxter gave a detailed report on the various meetings he has attended.

There being no other business in the open session this was closed.  The closed meeting commenced at 7.45 pm.

59.   Chairman’s Welcome & Introductions

Cllr Yarham again welcomed members to the meeting. 
  
60. Declarations of Interest under the Localism Act 2011 

Cllr Yarham asked if there were any declarations of interest, there were none.

61.   Apologies for Absence 

Apologies received from Cllr Mrs Sked and Cllr Dolan.

62.  Acceptance of the minutes of a meeting held on 8th December 2021.

Cllr Yarham asked members if they were to accept the minutes of the meeting of 8th December 2021.  
 
It was RESOLVED unanimously to accept the notes of the meeting as a true and accurate record.  The Chairman signed the minutes.

63. Reports: Including reports from Planning and Highways, Deepings Neighbourhood plan, Amenities and Open Spaces, Town Hall and Cemetery, Finance and Personnel, Mayor’s Diary and the Clerk’s report. 

Planning & Highways

Cllr Shelton reported that it had been RESOLVED at the Planning and Highways meeting to continue the grass cutting arrangements with LCC and DSJ parish Council.

Deepings Neighbourhood plan

Cllr Shelton reported that a meeting had been held with Executive in charge of planning, the minutes of which will be circulated. There has been a development in pre-planning consultation on major sites. 

Amenities and Open Spaces

There was nothing to report.

Town Hall and Cemetery

There was nothing to report.

Finance and Personnel

The minutes had been circulated to all with papers.  There was nothing further to report.

Mayoral diary

The Mayor has not attended any events due to the festive season

Clerk’s Report

December 2021

64. Correspondence to be noted and resolved upon

Members had received a copy of the correspondence prior to the meeting.

65.  Council Finances

a)    Income & Expenditure by Cost Centre

b)    Accounts to be paid 

There were no comments on the Omega report and It was RESOLVED unanimously that the Council should pay its bills.

c)    Precept planning 2022/23 to include Grant aid provision for the library, Youth group and Swimming Club and

It was RESOLVED that the decision to make a grant aid contribution to the Deepings Swimming Club could be considered in 2022/23 and that funds could be made available from the Ear Marked Reserves in equal amounts per Committee as the amount hadn’t been included in the precept figures.

d)    Ratification of precept request as agreed by Finance and Personnel committee at their meeting of 5th January 2022.

The clerk had issued members with precept sheets detailing each budget line and cost centre, along with projected expenditure to the end of the financial year. It was RESOLVED to ratify the precept request for 2022/23 as presented and previously agreed by all committees.

66.  Motion for members to adopt an updated expenses policy

It was RESOLVED to defer consideration of the draft expenses policy to the next Finance and Personnel meeting on 23rd March 2022 in accordance with the minutes of the Finance and Personnel meeting held on 5.1.2022.

67. Motion to ratify the adoption of an anti-harassment and bullying policy as agreed at Finance and Personnel meeting on 20th October 2021 

It was RESOLVED to accept the anti-harassment and bullying policy which will work in tandem with existing policies.

68. For members to discuss the purchase of an imitation Christmas tree

A lengthy discussion took place regarding trees.  It was resolved to delegate the tree fact finding to a Christmas committee. Cllr Yarham requested that names be put forward and a suggested a decision regarding the tree should be made no later than April.

68. For members to discuss forthcoming events: Annual Town meeting.

A discussion took place, traditionally the meeting takes place in April but can take place between 1st March and 1st June annually.  It was RESOLVED to defer the decision regarding the date and venue of the meeting to the next Full Council meeting to allow time for the current Covid restrictions to be taken into consideration.

69. For members to consider and discuss any points raised in the public session

There were none.

70. Personnel matters: Consideration to go in to Closed Session to discuss: Staff issues

It was RESOLVED to go in to move into Closed Session to members of the press and public in accordance with the Public Bodies (Admission to Meetings) Act 1960, for members to discuss items that contained information of a confidential nature:  Staff issues. 

It was then RESOLVED unanimously to come out of Closed Session. 

71. To consider items for inclusion on the agenda items for next meeting of the Town Council, to be held at The Green School, Market Deeping on 9th February 2021

There being no other business, Cllr Yarham, thanked all members for attending and declared the meeting closed at 9.27 pm.

The next scheduled meeting of the Full Council will be held on Wednesday 9TH February 2022 at 7.30pm at The Green school in Market Deeping.