Policies

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

Who’s who on the Council and its Committees

Website

Hard copy – contact Clerk

Contact details for Town Clerk and Council members

Website

Hard copy – contact Clerk

Location of main Council office and accessibility details

Website

Staffing structure

Hard copy – contact Clerk

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Annual return form and report by auditor

Hard copy – contact Clerk

Finalised budget

Hard copy – contact Clerk

Precept

Hard copy – contact Clerk

Borrowing Approval letter

Hard copy – contact Clerk

Financial Standing Orders and Regulations

Hard copy – contact Clerk

Grants given and received

Hard copy – contact Clerk

List of current contracts awarded and value of contract

Hard copy – contact Clerk

Members’ allowances and expenses

Hard copy – contact Clerk

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimum)

N/A

Annual Report to Town

Hard copy – contact Clerk

Quality status

N/A

Local charters drawn up in accordance with DCLG guidelines

N/A

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Timetable of meetings (Council, any committee/sub-committee meetings and Town meetings)

Website

Hard copy – contact Clerk

Agendas of meetings (as above)

Website

Hard copy – contact Clerk

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website

Hard copy – contact Clerk

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy – contact Clerk

Responses to consultation papers

Hard copy – contact Clerk

Responses to planning applications

Website

Hard copy – contact Clerk

Bye-laws

Hard copy – contact Clerk

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Hard Copy – contact Clerk

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy – contact Clerk

Information security policy

N/A

Records management policies (records retention, destruction and archive)

N/A

Data protection policies

Hard copy – contact Clerk

Schedule of charges )for the publication of information)

Hard copy – contact Clerk

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Assets Register

Hard copy – contact Clerk

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by Town councils)

Register of members’ interests

Hard copy – contact Clerk

Register of gifts and hospitality

N/A

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

(hard copy or website; some information may only be available by inspection)

Allotments

Hard copy – contact Clerk

Burial grounds

Hard copy – contact Clerk

Parks, playing fields and recreational facilities

Hard copy – contact Clerk

Seating, litter bins, clocks, memorials and lighting

Hard copy – contact Clerk

Bus shelters

Hard copy – contact Clerk

Markets

Website

Hard copy – contact Clerk

Public conveniences

Hard copy – contact Clerk

Agency agreements

Hard copy – contact Clerk

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Hard copy – contact Clerk