July 2022 DRAFT Minutes
Market Deeping Town Council
Town Hall
Market Place
Market Deeping
PE6 8EA
Telephone: 01778 343170
Email: townclerk@marketdeeping-tc.gov.uk
www.market-deeping.parish-lincolnshire.gov.uk
Town Clerk: Mrs Gail Darnes
Minutes of the Meeting of Market Deeping Town Council held on Wednesday 13 July 2022 at 7.30pm at the Town Hall, Market Deeping
Present:
Cllr Lester (Chair)
Cllr Dr Byrd
Cllr Davis
Cllr Shelton
Cllr Mrs Sked
Cllr Broughton
The Clerk and the Deputy clerk were also in attendance.
Cllr Lester welcomed everyone to the meeting and the Open Session commenced:
A representative of Deepings Swimming Club made a request for funding.
A representative from Rotary made a request for funding.
Cllr Baxter reported on the various meetings attended. He also reported that the tenders had been issued for the refurbishment of the Deepings Leisure Centre which will be completed by 2025.
There being no further business the public session was closed at 7.55pm
40. Chairman’s Welcome & Introductions
Cllr Lester welcomed members to the meeting.
41. Declarations of Interest under the Localism Act 2011
None were declared.
42. To note apologies and accept valid reason for Absence
Apologies for absence were received and accepted from Cllr Brookes, Cllr Mrs Redshaw, Cllr Miss Collins and Cllr Neilson.
43. Acceptance of minutes of a meeting held on 8 June 2022
Cllr Lester asked members if they were to accept the minutes of the meeting of 8 June 2022. It was RESOLVED unanimously to accept the notes of the meeting as a true and accurate record. The chairman signed the minutes.
44. Reports: Including reports from Committees: DNP, Amenities and Open Spaces, Town Hall and Cemetery, Mayor’s report and the Clerk’s report
Planning and Highways
Cllr Shelton reported that a revised meeting schedule had been issued for 2022-23 and that meetings would return to monthly from September.
The Planning and Highways Terms of Reference were reviewed and amended at the meeting on 6 July 2022.
Deepings Neighbourhood Plan (DNP)
Cllr Lester thanked Cllr Shelton for sharing the minutes of the meeting with New River retail and Aldi on 24.5.22 and the notes from the meeting with SKDC on 5.5.22 which had been shared with members prior to the meeting.
Amenities and Open Spaces
The plans to acquire the toilets are currently on hold.
Town Hall and Cemetery
A meeting took place with a resident and had an amicable outcome.
Mayoral Diary
The Mayor has attended:
Falkland’s war remembrance service 14.6.22
The Deputy Mayor has attended:
Bourne Civic service 12.6.22 with Cllr Miss Collins
Beaufort Grange opening - 16.6.22
Clerk’s Report - 13 July 2022
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The Clerks have both attended training on Council meetings and Procedures with LALC. |
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The Clerks have liaised with SKDC homeless outreach team and have managed to get a couple were homeless rehoused in to temporary accommodation. Cllr Broughton was providing them with 2 hot meals each day. |
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The Deputy Clerk received a presentation from SKDC regarding a £3.7m from UK Shared Prosperity Funding. Provisional ideas were submitted to SKDC. |
45. Correspondence to be noted and resolved upon
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Correspondence to be Noted – Received up to 13 July 2022 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1. |
Louth Town Council |
10.6.22 |
Bereavement |
Noted |
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2 |
Anglian Water |
10.6.22 |
Strategic pipeline notification |
Noted |
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3. |
PCSO report |
17.6.22 |
Cemetery, Spinney, John Eve – do we need CCTV? |
Not at present |
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4. |
LALC Enews |
14.6.22 |
Enews |
Noted |
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5 |
NALC |
17.6.22 |
Executive’s bulletin |
Noted |
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6. |
Community forum |
23.6.22 |
Minutes of meeting 20.6.22 |
Noted |
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7. |
LALC Enews |
21.6.22 |
Enews |
Noted |
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8. |
Deepings library |
26.6.22 |
Friends of library news |
Noted |
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9. |
NALC |
26.6.22 |
Newsletter |
Noted |
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10. |
Healthwatch Lincolnshire |
30.6.22 |
Annual report |
Noted |
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11. |
Neighbourhood alert |
5.7.22 |
How to check a website |
Noted |
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Correspondence to be Acted Upon – Received up to 13 July 2022 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1. |
Flood walls on properties |
10.6.22 |
Request from resident to refer Flood walls issue to Land Registry |
The Clerk was instructed to write to The Environment Agency highlighting MDTC’s concerns. |
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2. |
The Deepings Lions |
20.6.22 |
Next year’s Carnival date 25.6.2023. Request to have Motorcade on same date |
Noted |
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3. |
Deepings Swimming Club |
21.6.22 |
Application for grant aid |
To be considered later |
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4. |
SKDC |
07.07.22 |
Planning Application S22/1354 |
It was RESOLVED to recommend refusal of planning permission on the grounds that the illuminated sign is outside the building in a conservation area. |
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5. |
UPP |
11.7.22 |
Offer of funding |
The Clerk was instructed to thank UPP but not take up offer at present. |
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6. |
A resident |
11.7.22 |
Request for minutes to be added to website quicker |
Clerks stated minutes now up to date and will be updated asap in future. |
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7. |
Rotary |
13.7.22 |
Grant Aid Application Grimethorpe Band |
To be considered later. |
46. Council Finances:
a) Income & Expenditure by Cost Centre
Members had received a copy of the Council Finances and Omega report prior to the meeting. Cllr Lester asked if there were any questions. There were none. The Omega report was up to date as at 30.6.22.
b) Accounts to be paid
It was RESOLVED unanimously that the council pay its bills For July and August 2022. See appendix A.
c) Review of the Town Council’s expenditure incurred under S137 of the Local Government Act 1972
Grant Aid payments were reviewed and agreed as correct.
d) For members to review Council Finances
It was RESOLVED unanimously that the council pay its bills. See appendix A.
A discussion took place regarding the £60,000 (underspend from 2021/22) to be allocated to EMR.
It had previously been agreed that £20,00 would be allocated to EMR 347 – Digital Council.
There is a further £40,000 (£10,000 each) to be allocated between Admin, Town Hall and Cemetery, Amenities and Open Spaces and Planning and Highways. The decision on spending is to be decided by Committees then brought back to Full Council for ratification.
47. For members to consider the revised meeting schedule 2022-23
It was RESOLVED to accept the meeting schedule.
48. For members to consider the Terms of ref for committees
It was RESOLVED to accept the Terms of ref for committees
49. For members to reconsider the process for Co-option of Councillors on receipt of LALC guidance
It was RESOLVED to follow the LALC and NALC guidance and procedures and that the panel Committee should include all Chairman heads and one other Councillor.
It was agreed that the panel would meet and interview candidates and then report back to Full Council in September with their choice of candidates
50. For members to consider suggestions for Christmas events 2022
A discussion took place regarding plans for the Christmas Market which will take place on Sunday 4 December 2022.
51. For members to consider Digital Council
Cllr Lester will chase the Company which was approached to obtain further information regarding costings.
The Clerks were tasked with finding out more information regarding how paperless correspondence is achieved by other Councils.
It was RESOLVED to discuss the reference to paper documents in the standing orders at the next Finance and Personnel meeting on 28 September.
52. For members to consider a Celebration event for volunteers
It was RESOLVED that Cllr Lester would work out a budget and that this would be discussed again at the Full Council meeting on 14th September 2022.
53. For members to consider Walking the footpaths events
This is an annual event which normally takes place in June or July each year. With refreshments provided afterwards.
It was RESOLVED that this event should be organised by The Clerks in the next 4 weeks.
54. For members to consider the grant Aid application from The Deeping Swimming Club
It was RESOLVED to pay £2,500 to The Deepings Swimming Club after being assured of their charitable status.
55.For members to consider and discuss any points raised in the public session
It was RESOLVED to pay £500 to Rotary to provide transport for residents of Market Deeping to attend The Grimethorpe concert at Kingsgate in Peterborough.
56.Personnel Matters: Consideration to go into Closed Session to discuss: Staff Issues
A discussion of a confidential nature took place.
57.To consider items for inclusion on the agenda items for next meeting of the Town Council, to be held at The Town Hall, Market Deeping on 14 September 2022
There being no other business Cllr Lester thanked everyone for their attendance and the meeting was declared closed at 10:10 pm.
The next scheduled meeting of the Full Council will be held on Wednesday 14 September 2022 at 7.30pm in the Town Hall, Market Place, Market Deeping.