P&H 2021 Minutes – Market Deeping Town Council

P&HC September 2021 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 1st September 2021 at 7pm. Cllr Shelton presided over Cllr Davis and Cllr Hembrow. The Clerk and Deputy Clerk was also in attendance.

44. Chairman’s Welcome

The Chairman welcomed everyone to the meeting.

45. Apologies for Absences

Apologies for absence were received prior to the meeting from Cllr Yarham, Cllr Miss Moran, Cllr Brookes and Cllr Mrs Redshaw.

46. To Receive Declarations of Interest under the Localism Act 2011

There was no declaration of interests.

47. Minutes from the meeting dated Wednesday 4 August 2021

It was proposed by Cllr Shelton and seconded by Cllr Davis and RESOLVED unanimously that the minutes of the meeting be signed as a true and accurate record. The Deputy Clerk was instructed to sign the minutes on behalf of the Chair.

48. Clerk’s Report

Members had received a copy of the report prior to the meeting.

Pedestrian Crossings

LCC provided an update regarding the Planning and Highways Committee’s request in November 2020 for a pedestrian crossing near the health centre. LCC have confirmed that a survey will be carried out, but this may not take place until Spring 2022 as the survey requires ten hours of daylight.

LCC confirmed that an upgrade on the existing zebra crossing on Godsey Lane had been logged and they will endeavour to have this surveyed in September 2021.

Conservation Officer Visit

The Deputy Clerk had received apologies from the Conservation Officer at SKDC who was due to attend the Planning and Highways Committee on the 1st September. The visit has now been scheduled for the meeting in October.

Interactive Speed Signs

Confirmation has been received from Lincolnshire County Council on the 19th August 2021 that the Town Council may proceed with installing two interactive speed signs at the following locations: -

Halfleet - column no 026

Stamford Road – column no 94

Cllr Davis stated that some of Persimmon’s S106 monies was earmarked towards the cost of the additional pedestrian crossing near the Health Centre.

Cllr Shelton advised that he would check with senior officers that the Conservation Officer would be able to attend the committee meeting in October.

The committee was delighted to hear that Lincolnshire County Council had given the go ahead to install the cameras, and as agreed at Full Council on 14 July 2021 two interactive speed signs (model DF11MCB) will now be purchased. Councillor Davis requested that prior to the installation he would like to look at the cameras and the data they provide to ensure they are being used to their full potential.

49. Correspondence

Members had received a copy of the correspondence prior to the meeting.

Correspondence to be Noted – Received up to 1 September 2021
Received from	Date Received	Subject	Committee Response
SKDC	02.08.21	Notification of request for screening option – Land east of Peterborough Road, Market Deeping, PE6 8GQ (for information only)	Noted.
Peterborough City Council	02.08.21	Cambridgeshire and Peterborough Minerals and Waste Local Plan	Noted.
SKDC	04.08.21	Record of valid planning applications registered between 26 July – 30 July 2021	Noted.
SKDC	10.08.21	Record of valid planning applications registered between 2 August 2021 – 6 August 2021	Noted.
Resident	11.08.21	Copy of an email to Persimmon re play park at the brambles, Market Deeping – lack of ground maintenance	The Committee requested the Clerks write to the resident informing that at this stage this area is the responsibility of Persimmon. Market Deeping Town Council will be taking over this area shortly and will address future issues when this has transferred to MDTC.
SKDC	12.08.21	Agenda for Planning Committee – Thursday 26 August 2021	Noted.
SKDC	16.08.21	Record of valid planning applications registered between 9 August – 13 August 2021	Noted.
SKDC	23.08.21	Record of valid planning applications registered between 16 August – 20 August 2021	Noted.
SKDC	23.08.21	Supplement – Minutes of previous meeting to the agenda for Planning Committee, Thursday 26 August 2021	Noted.
Lincolnshire County Council	17.08.21	Temporary Traffic Restriction: Market Deeping Road Closure Order in place on Millfield Road (between B1166 & a point 30m North) Period of restriction 11.10.21 to 25.10.21	Noted.
SKDC	31.08.21	Record of valid planning applications registered between 23-27 August 2021	Noted.
SKDC	31.08.21	Agenda for Planning Committee, Thursday 9 September 2021	Noted.

Correspondence to be Acted Upon – Received up to 1 September 2021
Received from	Date Received	Subject	Committee Response
SKDC	02.08.21	S21/1327 The Old Coach House, Bridge Street, Market Deeping. Further information has been received from the agent following the Committee’s comments concerning cycle storage.	Members had no objections.
Art Pop-Up	17.08.21	Art Pop-Up are running an art programme in the Deepings this summer, Sanctuary, funded by SKDC. The artwork is by produced by Emily Bowers in collaboration with the community and based on her observations of the Deeping Lakes nature reserve. The Art Pop-Up is a non-profit arts organisation and would like permission to produce the artwork and install 2 self-adhesive vinyl panels to the bottom panels of the bus stop. The panels are robust, easy to remove and there would be no cost of the production of the vinyl panel and their installation.	The Committee requested the Clerks write to Art Pop-Up informing them that this is a lovely idea but as the town council are currently refurbishing the bus stops it would not be possible to take up their kind offer at this stage.
Resident	22.08.21	Street racers – copy of an email concerning a recent incident on 22 August 2021. Reported to police and SKDC by resident.	The Committee requested the Clerks write to the resident informing that the District Councillor is liaising with the Police and at this stage no action is being taken by Lincolnshire Police. The Committee suggested that the resident continues to report incidents to the police and copies in Market Deeping Town Council with an incident number so data can be collated for future reference.
Resident	22.08.21	Resident concerned that SKDC permitted the felling of a sycamore tree	The Committee agreed with the resident’s view but unfortunately SKDC approved the felling of the tree.
Lincolnshire County Council	25.08.21	Consultation to review the waiting restrictions on Blenhiem Way in Market Deeping	The Committee was happy with Lincolnshire County Council’s proposals.
Resident	25.08.21	Speeding on Godsey Lane and Halfleet particularly after 8.00 pm, asking if anything can be done. Roads – parking along Towngate East, The Orchard, The Grove and the B1525 (Police station to main roundabout) are always full of parked cars making it difficult to get along these roads at peak times. Resident also concerned that when the new housing estate on Towngate East is complete this problem will increase. The resident would like to know if there are plans to fix the road access. John Eve Field – Acknowledges that the events taking place on the field are a real success. The resident would like to raise his concerns regarding parking in the area when events are taking place. The resident asked if an extended lay-by down the side of the field could be considered. Hawthorn Close - Resident would like to enquire if the cut through to Black Prince could be closed off due to the anti-social behaviour. The resident is aware that this has been requested previously and refused but would like to know if there are any other measures such as CCTV that could be considered.	The Committee sympathised with the resident and asked the clerk to respond to the resident as follows: - Speeding - The Town Council had recently invested in two interactive speed signs which will be installed along Stamford Road and Halfleet. Roads – The committee acknowledged the resident’s concerns regarding parking but unfortunately as there are no parking restrictions in place in these areas there is nothing the Town Council can do. John Eve Field – The Committee suggested that to take this proposal to Lincolnshire County Council the resident would need to provide some evidence with dates and times. Hawthorn Close – The Committee requested the resident logs any anti-social behaviour with the police.
Resident	28.08.21	Resident would like to know if there has been an update on the section 106 Towngate development monies earmarked for the low-cost housing in Market Deeping.	Cllr Davis would like to create a sub- committee of the Planning and Highways Committee to review Section 106 monies. Cllr Shelton suggested that Deeping St James Parish Council should also be included in the meeting. The Deputy Clerk informed the Committee that an email was sent to SKDC enquiring what the current position is on the Section 106 monies for the Towngate Development and a response is awaited.
Resident	28.08.21	Street racers – copy of an email concerning an incident on Northfields Industrial Estate. The resident is concerned that it is becoming a regular occurrence and has reported the incident to the police.	The Committee referred to the previous comments concerning street racers.

50. Finance

Omega Report: Review of performance to date, budget/expenditure/income

The Deputy Clerk had provided members with a report prior to the meeting. Cllr Shelton asked members if there were any comments on the omega report, and there were none.

Planning

51. To consider the planning applications received up to 1 September 2021, as per SKDC Weekly Planning lists

Ref. no	Application details and address	MDTC response
S21/1531	Applicant: Mrs Sarah Jane Ball 1 -18 The Flats, The Blakes, Off High Street, Market Deeping Fell leylandii trees App Type: Trees in CA – Section 211 Notice	Members had no objections.
S21/1518	Applicant: Mr David Brown 2 Towngate East, Market Deeping, PE6 8DR The removal of an existing single storey extension and replacement with new larger single storey extension to the rear of the property App Type: Householder	Members had no objections.
S21/1626	Applicant: Mrs M Wright 11 Eastfield, Market Deeping, PE6 8PB Fell hawthorn tree due to decay App Type: Tree Preservation Order	Members had no objections.
S21/1101	Applicant: T Webster & Walmsley 25 Market Place, Market Deeping, PE6 8EA To replace existing asbestos roof tiles with Cedral thru tone slates App Type: Listed Building Consent	The Committee agreed with the Heritage Statement, paragraph 3 but requests a material change to a traditional blue slate. The Committee requested that these comments are sent to the Conservation Officer as well as Planning.
S21/1640	Applicant: Mr and Mrs Ludlow 23 High Street, Market Deeping, PE6 8ED Removal of 1 sycamore tree App Type: Trees in CA – Section 211 Notice	The Committee would like consideration to be given to lower the crown or pollard as oppose to removing the tree completely.
S21/1690	Applicant: Mrs Jean Jones 5 Holland Close, Market Deeping, PE6 8DY Pollard 2 lime trees to previous points App Type: Tree Preservation Order	Members had no objections.
S21/1632	Applicant: Mrs Mandy Underwood Land north of Towngate East and south of North field Road, Market Deeping Plot substitution on plot 240 at Market Deeping A – Planning Permission number S16/0112 dated 8/12/2017 App Type: Full Planning Permission	Members had no objections.
S21/1705	Applicant: Mrs E Cook Mulberry House, 2 Vergette Court, Market Deeping, PE6 8DJ Loft conversion and detached summerhouse App Type: Householder	Members had no objections.

52. Planning applications and their results received up to the 1 September 2021

Members had no comments on the decisions below.

Ref No.	Application details and address	SKDC Decision
S21/1498	Applicant: Mr P Harper 9 The Orchard, Market Deeping, PE6 8JS Non-material amendment to remove cladding and apply render to front elevation (non-material amendments to planning approval S21/0003) Date received: 28 July 2021 Decision date: Amendments approved 29 July 2021	Approval granted in respect of the non-material amendments.
S21/0750	Applicant: Robert Jays Land adjacent to the A15/A1175 Peterborough Road, Market Deeping Discharge of conditions 3 (access and highway works), 4 (fuel tank installation including methodology and specification), 5 (Archaeological Evaluation Report), 8 (lighting specification), and 9 (Construction Management Plan) of permission S18/2263 (APP/E2530/W/20/3249826) Date received: 14 April 2021 Decision date: 3 August 2021	Details approved.
S21/1276	Applicant: Robert Jays Land adjacent to the A15/A1175 roundabout Peterborough Road, Market Deeping Fuel tanker fill up point moved away from the boundary; additional EV charging bays, 3 number jet wash bays; air/water/vac bay moved to the previous tanker fill up point location (non-material amendment to permission S18/2263) Date received: 24 June 2021 Decision date: Amendments approved 3 August 2021	Approval granted in respect of the non-material amendments.
S21/0335	Applicant: Mr Rhys Young The Deepings Caravan Park, Towngate East, Market Deeping Change of use of 8 pitches currently used for holiday/touring caravans (Sui Generis) to 6 pitches for static caravans (Sui Generis) Date received: 14 June 2021 Decision date: 5 August 2021	Grants Planning Permission.
S21/1280	Applicant: Mr D Mee Land at Spitfire Business Park, Northfield Road, Market Deeping Discharge of condition 11 (External Lighting Scheme) of S20/1192 (Erection of 14 industrial units including storage, warehouse and associated works) to allow amended lighting scheme. Date received: 24 June 2021 Decision date: Details approved 13 August 2021	Details approved 13 August 2021
S21/1252	Applicant: Mr Colin Teanby 17A Market Place, Market Deeping, PE6 8EA Change of use from residential to office use to include insertion of timber door Date received: 22 June 2021 Decision date: 16 August 2021	Listed Building Consent has been granted.
S21/1251	Applicant: Mr Colin Teanby 17A Market Place, Market Deeping, PE6 8EA Change of use from residential to office use in association with existing business Date received: 22 June 2021 Decision date: 16 August 2021	Grants Planning Permission.
S21/1665	Applicant: Mr Michael Penfold 1 Stamford Close, Market Deeping, PE6 8AF Non-material amendment to change the roof materials from imitation roof tiles to felt on the car port under planning permission S21/0370/HSH Date received: 19 August 2021 Decision date: 23 August 2021	Amendments approved 23 August 2021
S21/1302	Applicant: R Mann & T Hall 136 Tattershall Drive, Market Deeping, PE6 8BZ Erection of first floor side extension Date received: 25 June 2021 Decision date: 23 August 2021	Grants Planning Permission
S21/1531	Applicant: Mrs Sarah Jane Ball 1-18 The Flats, The Blades, off High Street, Market Deeping Fell leylandii trees Date received: 2 August 2021 Decision date: Work allowed 31 August 2021	Work allowed 31 August 2021
S21/1351	Applicant: Mr Aleksandrs Zinkevics SECOND SCHEDULE: 27 Towngate West, Market Deeping, PE6 8DG FIRST SCHEDULE: Erection of porch Date received: 11 August 2021 Decision date: 31 August 2021	Certificate Granted
S21/1416	Applicant: Mr Haroon 10 Lime Tree Avenue, Market Deeping, PE6 8DQ Drop kerb to create vehicular access to the driveway Date received: 16 July 2021 Decision date: 31 August 2021	Grants Planning Permission

Highways

53. For members to review reported highways issues.

MDTC Reported Highway Issues – Planning & Highways Committee – up to 1 September 2021
Highway Issue	Date reported	Reported to	Response
Missing slabs and tarmac infill following work by utility company.	30/07/2019	LCC FixMyStreet Ref 353825	07/2019 – Investigating. 03/2020 – In Progress. 04/2020 – Action scheduled but delayed by COVID-19. 16/02/21 – Action scheduled
Request for extension to double yellow lines along Douglas Road & introduction of double yellow lines along The Avenue at its junction with Church Street.	06/01/2020	LCC, Divisional Highways Team	06/20 - This is currently on the LCC Traffic Team's list to investigate. It will take between 6-9 months to implement a suitable scheme, if they think there is one that will address the issues.
Halfleet (btwn St Guthlac’s Church and Towngate) – Significant carriageway deterioration.	22/07/2020	LCC Ref 373932	23/07/20 – Investigating 23/07/20 – In Progress 25/11/20 – Action scheduled 04/01/21 – Chased up by District Cllr 18/02/21 – In Progress
Corner of Bramley Road & Godsey Lane – poor state of repair causes fall.	29/07/2020	LCC Ref 374253	29/07/2020 – Investigating 31/07/20 – In Progress 02/09/20 – Action Scheduled
Disabled marking signs faded	08/07/2021	LCC FixMyStreet 400419	Action scheduled
Kerb stone missing on Whitley Way Roundabout	09/07/2021 12/07/2021	LCC FixMyStreet Ref 401136 Ref 401276	Action scheduled
Stamford Road – Surface Water following road resurfacing	22/07/2021	LCC FixMyStreet Ref 401896	Investigated and the drain will be cleaned on the next programmed schedule
Recent resurfacing at junctions along Whitley Way not completed leaving differing grip levels between surfaces	22/07/2021	LCC FixMyStreet Ref 401895	Open and investigating
Loose chippings on Stamford Road, Church Street, High Street at Market Deeping	22/07/2021	LCC FixMyStreet Ref 401894	Open and investigating

54. For members to receive an update on the refurbishment work to the Council’s bus stops

Cllr Hembrow reported that the contractor had assured him that the bus stops should be completed by the end of next week. The contractor will then organise a snagging meeting with Cllr Hembrow before sign off of the project.

Cllr Hembrow also reported that the current contractor would be willing to do a complete package for the proposed upgraded bus stop to a sheltered bus stop outside the former Towngate Inn which would also include the groundwork. Cllr Davis informed the Committee that 3 tenders would need to be requested. LCC had been contacted again seeking approval to go ahead, a response is awaited.

Conservation Area

55. For members to review any issues relating to the Conservation area.

The Committee would like it minuted that the planning application located within the Conservation area S21/1101 be used as an example to discuss with the Conservation Officer when visiting the Planning and Highways Committee on 6 October.

56. For members to review any matters arising from the public session.

There were no issues to discuss.

There being no other business, Cllr Shelton thanked everybody for their attendance and closed the meeting at 8.10 pm. The next meeting of the Planning & Highways Committee will be held on Wednesday 6th October 2021 at 7pm.