P&H 2020 Minutes – Market Deeping Town Council

P&HC October 2020 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a virtual meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 7th October 2020 at 7pm.

Cllr Brookes presided over Cllr Shelton, Cllr Davis, Cllr Mrs Redshaw, Cllr Miss Moran and Cllr Dolan. The Clerk was also in attendance.

65 Chairman’s Welcome

Cllr Brookes welcomed everybody to the meeting.

66 Apologies for Absences

Apologies for absence had been received, prior to the meeting, from Cllr Hembrow and Cllr Yarham.

67 To Receive Declarations of Interest under the Localism Act 2011

Cllrs Brookes and Davis both declared an interest in agenda item 8 – S20/1669.

68 Minutes from the Meeting dated Wednesday 2nd September 2020.

It was proposed by Cllr Brookes, seconded by Cllr Shelton and Resolved unanimously that the minutes of the meeting held on Wednesday 2nd September 2020 be signed as a true and accurate record. The Clerk was instructed to sign the minutes on behalf of the Chair.

69 Clerk’s Report

Minute No	Update
55	More information has been sought with regards to the car-shaped bike rack offered to MDTC by LCC or the possibility of more heritage style ones. Update: Phil Watt, the lead for the Emergency Active Travel fund bid has apologised for not being able to provide funding from the small amount available and has said they are bidding for a second tranche. He asks councillors to look at the website www.cyclepods.co.uk/streetpod and has offered to provide storage from this source as an alternative to that offered. Members discussed where the cycle rack could be situated and also the possibility of asking for LCC funding due to the limited choice of cycle racks available on the recommended website.
56	Email sent to LCC Councillor regarding the possibility of 30mph speed limit being extended westward along Stamford Rd or alternative gateway measures towards the entrance to the town. Cllr Trollope-Bellew is supportive and will see what can be done. Gateway type measures could be undertaken by the Town Council as long as a highway licence is obtained (£40). Licence would ask for details of measures/types of material used/map of site etc. If approved measures would be signed off by both parties and then it would be the Town Council’s responsibility to look after them as an asset. Cllr Trollope-Bellew will enquire further.
53	Email sent to LCC Councillor regarding the corner of Northfields Roads and the need for urgent review of the grip surface. Cllr Trollope-Bellew has also expressed concerns and will take the matter further. A further response is awaited.

70 Correspondence to be Noted

Members had received a copy of the correspondence prior to the meeting.

No.	Received from	Date Received	Subject
1	Planning Support, SKDC	07/09/2020	List of Valid Planning Applications Registered between 1st-4th September 2020
2	LCC	06/09/2020	Temporary Traffic Restriction Location: Hall Meadow Rd (Towngate East to B1525) Period: 14-28 October 2020 (5 days as & when required)
3	LCC, Traffic Orders	11/09/2020	Public Notice for TRO relating to Prohibition of Waiting & Bus Stop Clearway on Towngate East Withdrawn 30/09/2020
4	Planning Support, SKDC	14/09/2020	List of Valid Planning Applications Registered between 7th -11th September 2020
5	Planning Support, SKDC	15/09/2020	Chart showing changes to Use Classes from 1st September 2020.
6	Planning Support, SKDC	15/09/2020	Minutes of the Planning Committee held on Wed 2nd September 2020.
7	Planning Support, SKDC	16/09/2020	Agenda for the Planning Committee to be held on 30th September 2020 at 10am.
8	Planning support, SKDC	21/09/2020	List of Valid Planning Applications Registered between 14th -18th September 2020
9	Planning support, SKDC	28/09/2020	List of Valid Planning Applications Registered between 21st -25th September 2020
10	Planning support, SKDC	05/10/2020	List of Valid Planning Applications Registered between 28/09-02/10 2020

71 Correspondence to be Acted Upon

Correspondence to be acted upon.

Correspondence to be Acted Upon – Received up to 2nd September 2020
No.	Received from	Date Received	Subject	Committee Response
1	LCC Minor Works	30/09/2020	Proposed waiting restrictions Towngate East	Members agreed to support the amended proposal.
2	Visitor to Market Deeping	29/09/2020	Complaint re not being able to access disabled parking spaces in Market Space	Clerk has sent a reply. Members agreed on the need for an enforcement officer to visit more frequently and the clerk will chase this.
3	Resident	24/09/2020	Complaint re condition of footpath on The Orchard	Clerk has sent a reply. Members agreed excessive pavement parking did not help the condition of the footpaths.
4	Resident	19/09/2020	Request for pedestrian crossing from Black Prince avenue to the Health centre	Clerk has sent a reply stating that LCC has advised they are not prepared to consider this. Members agreed that it would be needed in view of the planned increase in housing to the north of the town, and the clerk was asked to contact LCC to advise that residents are requesting the crossing and to arrange a meeting to discuss it and to look towards building up a program of works due to the expansion of the town.

72 Finance

a) Omega Report: Review of performance to date, budget/expenditure/income

The Clerk had provided members with a report prior to the meeting. Cllr Brookes asked members if there were any comments on the omega report, and there were none.

b) Consideration and committee agreement of Precept for 2021/2022

Cllr Brookes advised members that more funding would be required for the provision of bus shelters in the coming year. Cllr Miss Moran had been looking at the Ear Marked Reserves, and members agreed that these would need to be streamlined and updated. Cllr Davis recommended putting in more funding for capital expenditure items and members agreed that precepting was required to cover devaluation of council assets. Cllr Brookes then asked members to consider committee requirements for 2021/22 and to pass ideas on to him so that at the next meeting figures could be agreed. The clerk will provide updated projected expenditure figures for the next meeting to assist this. Cllr Davis then asked for CCTV to be added to the agenda for the next meeting and this was agreed.

Planning

73 To consider the planning applications received up to 7th October 2020, as per SKDC Weekly Planning lists

Ref. no	Application details and address	MDTC response
S20/1356	Applicant: Mr Bradshaw 82 Church Street, Market Deeping, PE6 8AL Remove 1 x acacia tree, 1 x apple tree and 1 x pear tree. App Type: Trees in CA – Section 211 Notice	Work Allowed 23/09/2020
S20/1488	Applicant: Dr Faiz Ismail The Deepings Practice, Godsey Lane, Market Deeping, Lincs, PE6 8DD Replacement of existing window pane to the front elevation in order to install an automated prescription dispenser machine, with associated path. App Type: Full Planning Permission.	Members had no objections
S20/1522	Applicant: Mrs Claire Bradshaw The Cedars, 82 Church Street, Market Deeping, PE6 8AL Replace and refurbish windows. App Type: Listed Building Consent	Members had no comments to make
S20/1501	Applicant: Mr Thompson 5 Hall Farm, Market Deeping, PE6 8DE Reduce Sycamore Tree to 2m overall App Type: Tree Preservation Order	Members to submit comments as individuals.
S20/1515	Lawful Development Application Market Deeping TC Creation of a Sanctum garden area within the existing cemetery	Lawful development certificate now issued
S20/1496	Mrs Belinda Young The Deepings Caravan Park, Towngate East, MD To develop the adjacent open field to the west for a 51 pitch touring site	Members had no objection to the proposal but asked that SKDC request the installation of a layby for traffic turning into the park. This had previously been specified but not acted on.
S20/1493	Mr R Stanton The Old Coach House, Bridge Foot, MD Change of use from public house and a residential flat to five flats and car parking	Cllr Miss Moran was disappointed that previous attempts to repurpose the building as a community asset had not been discussed with the council. Cllr Shelton was aware of the initiative and advised that the project was in abeyance although still a possibility. Members discussed the issues and commented that they would have preferred the building to remain in commercial use. However, if the application is granted, they were concerned about the parking situation with only one space for each apartment. They were also concerned about the difficult access and egress with the entrance being situated almost on the corner, and would like to request double yellow lines along the Peterborough road directly outside the Old Coach House. This would assist with access and egress and also with visitor’s vehicles not blocking the danger point of the exit from the roundabout going onto the bridge travelling south out of Deeping. Finally, with respect to the proposed cycle shelter, the committee would like to have the opportunity to comment on the design, as it will form part of the view of the entrance in to the town and needs to be in a suitable style for the conservation area.
S20/1669	Mr I Tanner 38 Kesteven Drive MD Reduce Ash tree (1) to leave 3-4m multi stem trunk, reduce ash tree (2) by 2.3m	Members had no comments to make

74. To consider the appeal on application ref S19/1932

Members discussed the need for bungalows and the risks to archaeological findings and it was then proposed by Cllr Brookes, seconded by Cllr Dolan and Resolved with 3 in favour and 2 abstentions to advise the inspectorate that the council is in support of the appeal and welcomes the addition of a bungalow to this location. The council does not recognise the concerns of SKDC and further reiterates the request that, to avoid disturbing neighbouring properties as far as possible, noise level requirements and working times are adhered to.

75 Planning applications and their results received up to the 7th October 2020

Ref No.	Application details address	SKDC Decision
S20/1245	Applicant: Mr & Mrs Lenton Address: 4 Althorpe Close, Market Deeping PE6 8BL Lime (T1) – Fell because of excessive shading and low amenity value. Tree trunk is covered with ivy. App Type: Tree Preservation Order Date Received: 2nd July 2020 Decision Date: 9th September 2020	Permission Granted.
S20/1473	Applicant: c/o Carly Palmer The Cedars, 82 Church Street, Market Deeping, PE6 8AL Remove this tree for safety as the root plate had given way, all the limbs were resting in other trees, one being over a newly repaired listed wall. App Type: S198 - 5 day (TPO) Date Received: 1st September 2020 Decision Date: 10th September 2020	Permission Granted. Conditions: Replacement tree to be planted as close as possible to the location of the original tree (species to be agreed at a later date).
S20/1188	Applicant: Mr Brady Hoines 8 The Woodlands, Market Deeping, PE6 8BB Erection of a single storey extension and alterations. App Type: Householder Date Received: 20th July 2020 Decision Date: 16th September 2020	Permission Granted.
S20/1407	Market Deeping TC Glebe Park, MD Pruning overhanging branches by 1-1.5m on boundary of neighbouring houses	Work allowed
S20/1015	Mr & Mrs Lenton 4 Althorpe Close, MD Single storey side extension linking house to garage; replacement of fence	Permission granted
S20/1052	Mr S Wilson 26 Church Street, MD Change of use from annexe to bed and breakfast	Permission granted
S20/0228	Mr J Bird 5 John Eve Way, MD Extension to garage, erection of a timber fence and rendering to the existing property	Permission granted
S20/1312	Mrs J and J Morgan-Walters 7 Maxey Close, MD Reduce crown back to previous reduction points and balance crown over boundary	Work allowed
S20/1048	Mr J Garven 97 Thackers Way, MD Erection of rear single storey extension	Permission granted
S20/1213	Mr T Roberts 17 Godsey Lane, MD Erection of a single storey side extension and alterations to existing	Permission granted
S20/1311	Market Deeping CPS Willoughby Ave, MD Vehicular access from existing staff car park to school field	Permission granted

76 For Members to consider and agree a response to the consultation on the Government’s White Paper, “Planning for the Future”

Cllr Brookes had advised members of his comments in an email prior to the meeting. Cllr Shelton then advised that he had read the paper thoroughly three times and had summarised his answers to all 26 questions, which could be forwarded to all members for consideration and agreement at the next Full Council meeting. Members were in agreement to this and the clerk will circulate the responses as soon as they are available.

Highways

77 For members to review the received quotations for the refurbishment work to the Council’s current bus stops, to receive an update on the provision of a new shelter on Peterborough Rd and to agree a way forward.

The Clerk had provided copies of all the quotes to members prior to the meeting. Cllr Hembrow had also produced a comparison for members’ consideration. He felt that the best provider, considering maintenance and repair work, was Externiture. Members discussed the quotes and it was then proposed by Cllr Davis, seconded by Cllr Dolan and Resolved with 4 in favour and 1 abstention to proceed with the Externiture quotation, subject to ratification by Full Council. With respect to the new bus shelter, LCC is arranging for an agreement to place a structure on the highway.

78 For members to review reported highway issues

The Clerk had circulated a copy of the Highways Issues report prior to the meeting:

Highway Issues – Planning & Highways Committee –up to 7th October 2020
No.	Highway Issue	Date	Reported to	LCC Response
1	Missing slabs and tarmac infill following work by utility company.	30/07/2019	LCC Fix My Street	07/2019 – Investigating. 03/2020 – In Progress. 04/2020 – Action scheduled but delayed by COVID-19.
2	Request for review of zebra crossing on Godsey Lane.	18/11/2020	Traffic Signal Team, LCC	Review scheduled for March/April 2020 but delayed by COVID-19
3	Bollards not illuminating on the Town Roundabout.	03/01/2020	LCC Fix My Street	01/2020 - In progress.
4	Request for extension to double yellow lines along Douglas Road & introduction of double yellow lines along The Avenue at its junction with Church Street.	06/01/2020	LCC, Divisional Highways Team	06/20 - This is currently on the LCC Traffic Team's list to investigate. It will take between 6-9 months to implement a suitable scheme, if they think there is one that will address the issues.
5	Local bus operators requested assistance with issue of overgrown trees on Church Street coming into contact with the upper floors of the double decker buses.	16/03/2020 17/03/2020	LCC Assistance requested from Cllr Trollope-Bellew	No further Action. Response awaited.
6	Brickwork in the tunnels on the Bridgefoot Bridge in a poor state of repair	26/05/2020 09/06/2020	Peterborough City Council Cllr Hembrows condition report submitted to Peterborough City Council	28/05/2020 - Investigating 07/07/2020 – PCC identified bridgeworks as high priority within the 3year construction works programme. Site investigations will be required but works should be completed within 2 years. PCC will provide updates as and when available. Special thanks to Cllr Hembrow for his report.
7	Damaged water drain cover to the rear of Domino’s Pizza	24/06/2020 04/08/2020	LCC Anglian Water	29/06/2020 –Investigating 01/07/2020 – Not LCC’s responsibility. Response awaited.
8	Church Street opposite The Avenue - Very poor state of repair.	22/07/2020	LCC Ref 373930	23/07/20 – Investigating 23/07/20 – In Progress
9	Halfleet (btwn St Guthlac’s Church and Towngate) – Significant carriageway deterioration.	22/07/2020	LCC Ref 373932	23/07/20 – Investigating 23/07/20 – In Progress
10	Corner of Bramley Road & Godsey Lane – poor state of repair causes fall.	29/07/2020	LCC Ref 374253	29/07/2020 - Investigating 31/07/20 – In Progress 02/09/20 – Action Scheduled
11	Resident reports that the street light opposite 15 Park Drive is not working. Resident reports that the light has failed again.	03/08/2020 27/08/2020	SKDC SKDC	24/08/202 – Repair Completed 02/09/20 - SKDC to install a new column and LED light. Work to be completed ASAP
12	Resident reports overhanging overgrown trees on land adjacent to Stamford Rd property. Trees require cutting back.	24/08/2020 26/08/2020	SKDC Assistance requested from Cllr Trollope-Bellew	SKDC confirmed responsibility of LCC. 27/08/20 - Cllr has passed report onto LCC Highways 02/09/20 – Response received, not LCC responsibility.
13	Insufficient lighting on Market Place zebra crossing previously reported to LCC	2020	LCC Fix my Street	Street lighting department advised work will take place in this financial year, currently scheduled for December but may be delayed.

Members noted the above and Cllr Davis commented that the Big Clean initiative was using a scourer that was damaging the pavements. Members also raised concerns that the parking on the industrial estate outside the waste processing site was blocking the movement of traffic. As an application is in hand for additional waste to be processed on the site, the situation will only get worse, so the clerk was asked to write to LCC to raise this issue.

Conservation Area

79 For members to review any issues relating to the Conservation Area

Cllr Mrs Redshaw commented on the colour of the paintwork on the Square and Cllr Hembrow questioned the scaffolding in place on the High Street and it was confirmed that this was due to the change of tiles on the houses opposite the former Hop Kweng property. There were no further issues.

80 For members to review any matters arising from the public session

As there were no members of the public present at the meeting, there were no issues to discuss.

There being no other business, Cllr Brookes thanked everybody for their attendance and closed the meeting at 8.57pm. The next virtual meeting of the Planning & Highways Committee will be held on Wednesday 4th November 2020 at 7pm.