P&H 2020 Minutes – Market Deeping Town Council

P&HC November 2020 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a virtual meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 4th November 2020 at 7pm.

Cllr Brookes presided over Cllr Shelton, Cllr Davis, Cllr Mrs Redshaw, Cllr Yarham, Cllr Miss Moran and Cllr Dolan. The Clerk and Deputy Clerk was also in attendance.

81 Chairman’s Welcome

Cllr Brookes welcomed everybody to the meeting.

82 Apologies for Absences

Apologies for absence had been received, prior to the meeting, from Cllr Hembrow.

83 To Receive Declarations of Interest under the Localism Act 2011

Cllr Brookes declared an interest in agenda item 8 – S20/1867.

Cllr Shelton declared an interest in agenda item 8 – S20/1436.

84 Minutes from the Meeting dated Wednesday 7nd October 2020.

Cllr Brookes asked confirmed that his interest was in S20/1669 however Cllr Davis interest was in application no S19/1932. Cllr Davis confirmed his interest was in Application number S19/1932.

It was proposed by Cllr Shelton, seconded by Cllr Yarham and Resolved unanimously that the minutes of the meeting as amended be signed as a true and accurate record. The Clerk was instructed to sign the minutes on behalf of the Chair.

85 Clerk’s Report

Update

Since Cllr Trollope-Bellew asked LCC to move the cycle rack we have not received any further update. The Clerks agreed to chase this before the next meeting

As of 29 October no update has been received from LCC regarding the possibility of 30mph speed limit being extended westward along Stamford Rd or alternative gateway measures towards the entrance to the town. The Clerks agreed to chase this before the next meeting.

Background information:- Cllr Trollope-Bellew is supportive and will see what can be done. Gateway type measures could be undertaken by the Town Council as long as a highway licence is obtained (£40). Licence would ask for details of measures/types of material used/map of site etc. If approved measures would be signed off by both parties and then it would be the Town Councils responsibility to look after them as an asset. Cllr Trollope-Bellew will enquire further.

The Deputy Clerk has contacted LCC Councillor for an update regarding the corner of Northfields Roads and the need for urgent review of the grip surface. Cllr Trollope-Bellew has also expressed concerns and will take the matter further. A further response is awaited. The Clerks agreed to chase this before the next meeting.

Following October’s Full Council meeting it was agreed to forward the Council’s response to the Government White Paper on Planning for the Future. This was sent on 21 October 2020.

86 Correspondence to be Noted

Members had received a copy of the correspondence prior to the meeting.

No.	Received from	Date Received	Subject
1	Longstaff	21.10.20	Land between Willow & Grace and Fillers (white paint rectified)
2	LCC	16.10.20	Road closures for Remembrance
3	SKDC	14.10.20	Planning Committee Agenda for 28 October 2020
4	LCC Highways	13.10.20	Public Notice – Proposed weighting restrictions Towngate East
5	SKDC	012.10.20	Record of valid Planning Applications registered between 05.10.20 – 09.10.20
6	SKDC	19.10.20	Record of valid Planning Applications registered between 12.10.20 – 16.10.20
7	SKDC	26.10.20	Record of valid Planning Applications registered between 19.10.20 – 23.10.20
8	SKDC	14.10.20	Erection of War Memorial
9	Cllr Trollope-Bellew	27.10.20	S106 money from school application
10	SKDC	02.11.20	Record of valid Planning Applications registered between 26.10.20 – 30.10.20

87 Correspondence to be Acted Upon

Correspondence to be acted upon.

Correspondence to be Acted Upon – Received up to 4th November 2020
No.	Received from	Date Received	Subject	Committee Response
1	Resident	w/c 19.10.20	Trees overhanging footpath and properties adjacent to Chatsworth Close	Cllr Miss Moran had received previous correspondence regarding this which agreed to forward to Clerks to assist with the enquiries. In the meantime it was agreed to respond to the resident confirming the matter is still being looked into to establish ownership of said piece of land.
2	Resident	15.10.20	Parking Issues on Towngate East	Cllr Davis asked the clerks to contact the resident to say that LCC is in the process of extending the double yellow lines at the junction of Towngate East to the Peterborough Road and are monitoring the situation. Agreed to refer to LCC to consider.
3	DSJ	26.10.20	Highway verge grass cutting	Agreed to proceed subject to quote being at a reasonable price.
4	PCC	04.11.20	Cambridgeshire & Peterborough Mineral and Waste Local Plan – Proposed Main Modifications Consultation - to consider	Refer to Planning and Highways Committee in December.

88 Finance

a) Omega Report: Review of performance to date, budget/expenditure/income

The Clerk had provided members with a report prior to the meeting. Cllr Brookes asked members if there were any comments on the omega report, and there were none.

b) Consideration and committee agreement of Precept for 2021/2022

Cllr Brookes would like to consider moving more funding away from Street Furniture and requested that a quote for maintenance be obtained from Externiture. Also suggested that the bus shelter payment should be funded by the sustainable travel budget. Cllr Yarham suggested initiating a scheme for sustainable travel. Cllr Miss Moran suggested implementing a bus service via Call Connect to Stamford over the weekend as there is currently no bus service at this time. Cllr Davis would like interactive speed signs on Towngate East and Godsey Lane to reduce speeds in this area. It will be discussed further at the next Full Council on 11 November.

Planning

89 To consider the planning applications received up to 4th November 2020, as per SKDC Weekly Planning lists

Ref. no	Application details and address	MDTC response
S20/1749	Applicant: Mr J Moore and Miss Z Armstrong Rectory Cottage, 11 Church Street, Market Deeping, PE6 8DA Demolition of existing conservatory and garden wall, erection of single storey extension and garden wall App Type: Householder	Members strongly objected to the removal of the wall due to its impact of the conservation area and have serious concerns of access to the cemetery as this is a shared drive and a public right of way. Members had no objections to the demolition of existing conservatory and erection of a single storey extension. Members noted that SKDC Cllr Baxter has called in this application. Members agreed to forward the relevant planning policy reference to the Clerks to include in the council’s response.
S20/0065	Applicant: Mr Justin Carter 31 Hallfleet, Market Deeping, PE6 8DB Construction of bungalow with detached garage, erection of boundary fencing, alterations to driveway. App Type: Full Planning Permission.	Members strongly objected to this application due to the over-development of the site and compatibility with neighbouring properties and the visual appearance would also have a detrimental effect on the area. The Clerks were asked to reiterate the objections that were raised previously.
S20/1586	Applicant: Charlotte Dew Land North of Towngate East and South of Northfield Road, Market Deeping Section 73 application to vary condition 2 (approved plans) of permission S16/0112. Amendments to the access, associated layout changes, house type updates and changes to affordable plot numbers of Phase A only. App Type: Full Planning Permission (Major)	Members had no objections.
S20/1707	Applicant: Mr Graham Goucher 11 Dovecote Road, Market Deeping, PE6 8DS Single storey rear extension behind garage and changing roof pitch to front and side from flat to pitched to mirror adjoining property. Removal of vertical hung clay tile cladding and replacement with render. App Type: Householder	Members had no objections.
S20/1436	Applicant: Mr Kiefer Shacklock The Park, Deepings Library, 93 High Street, Market Deeping Removal of existing fire doors and replaced with FD30 glazed fire doors. Removal of two wooden boardings (50x70cm approx) located on ground floor in ceiling and second floor in wall and replaced with fire rated plasterboard. App Type: Listed Building Consent	Members had no objections.
S20/1867	Applicant: Mr A Pelling 49 Bramley Road, Market Deeping Clear the buildings by 2-3m on oak tree, clear Bramley Road and the BT Building next to the tree. App Type: Tree Preservation Order	The Committee would like further information from SKDC to be able to make an informed decision. Clerks to contact SKDC.
S20/1825	Applicant: Mr and Mrs Mason 11 Rockingham Close, Market Deeping Single storey side and rear extension App Type: Householder	It was noted that this application had been raised before in May (20/0784) and Members views had not changed as set out below:- The Town Council consider that this is an overdevelopment of the site which will result in a detrimental impact on the streetscape. The Council is also concerned regarding the material change of the boundary from a wooden fence to brick.

90 Planning applications and their results received up to the 4th November 2020

Members had no comments on the decisions below.

Ref No.	Application details address	SKDC Decision
S20/1170 S20/1171	Applicant: Miss Bethany Cross, 29A Church Street, Market Deeping PE6 8AN Proposals to convert the Grade 2 listed barn to an annexe/granny flat App Type: Householder/ Listed Building Consent Date Received: 28th July 2020 Decision Date: 8th October 2020	Permission Granted.
S20/1179	Applicant: Mrs June Bird 17 Cedar Close, Market Deeping, PE6 8BD Single storey pitched roof side and front extension App Type: Householder Date Received: 20th July 2020 Decision Date: 9th October 2020	Permission Granted.
S20/1501	Applicant: Mr Thompson 5 Hall Farm, Market Deeping, PE6 8DE Reduce sycamore tree to 2m overall Date Received: 7th September 2020 Decision Date/Work allowed 9th October 2020	Permission Granted.
S20/1488	Applicant: Dr Faiz Ismail The Deepings Practice Godsey Lane, Market Deeping, PE6 8DD Replacement of existing window pane to the front elevation in order to install an automated prescription dispenser machine, with associated path. Date Received: 7th September 2020 Decision Date: 14 October 2020	Permission Granted.
S20/1286	Applicant: David Tilley 10 Church Street, Market Deeping, PE6 8DA Install automated wrought iron gates to driveways and pedestrian access to front boundary Date Received: 3rd August 2020 Decision Date: 16th October 2020	Permission Granted.
S20/1522	Applicant: Mrs Claire Bradshaw The Cedars, 82 Church Street, Market Deeping PE6 8AL Replace and refurbish windows Date Received: 10th September 2020 Decision Date: 20th October 2020	Consent Granted
S20/1342	Applicant: Mr and Mrs Clayton 11 Althorpe Close, Marketing Deeping, PE6 8BL Proposed conversion and extension of existing garage to form annexe Date Received: 11th August 2020 Decision Date: 16th October 2020	Permission Granted.

91 For Members to consider and agree a response to the consultation on South Kesteven Local Plan Review

Cllr Brookes asked if there were any thoughts on the Local Plan. Cllr Shelton advised Members of the background and Members agreed to review and respond accordingly. With respect to question 9(a) Cllr Brookes thought that the employment allocation given to Peterborough Road site is possibly not deliverable and that the land could be used for housing instead.

92 For Members to agree to release £2,500 from EMR for Neighbourhood Planning expenses

Members agreed and it was proposed by Cllr Brookes and seconded by Cllr Yarham to release £2,500 for Neighbourhood Planning expenses.

Cllr Miss Moran left the meeting at 8.32 pm.

Highways

93 For members to review the received quotations for the refurbishment work to the Council’s current bus stops, to receive an update on the provision of a new shelter on Peterborough Rd.

It was agreed, as per LCC recommendations that a consultation should take place with local residents in the vicinity of the proposed bus shelter. The Clerks were asked to progress this.

94 For members to review reported highway issues

The Clerk had circulated a copy of the Highways Issues report prior to the meeting:

MDTC Reported Highway Issues – Planning & Highways Committee – up to 4th November 2020
No.	Highway Issue	Date	Reported to	Response
1	Missing slabs and tarmac infill following work by utility company.	30/07/2019	LCC Fix My Street	07/2019 – Investigating. 03/2020 – In Progress. 04/2020 – Action scheduled but delayed by COVID-19.
2	Request for review of zebra crossing on Godsey Lane.	18/11/2020	Traffic Signal Team, LCC	Review scheduled for March/April 2020 but delayed by COVID-19
3	Bollards not illuminating on the Town Roundabout.	03/01/2020	LCC Fix My Street	01/2020 - In progress.
4	Request for extension to double yellow lines along Douglas Road & introduction of double yellow lines along The Avenue at its junction with Church Street.	06/01/2020	LCC, Divisional Highways Team	06/20 - This is currently on the LCC Traffic Team's list to investigate. It will take between 6-9 months to implement a suitable scheme, if they think there is one that will address the issues.
5	Brickwork in the tunnels on the Bridgefoot Bridge in a poor state of repair	26/05/2020 09/06/2020	Peterborough City Council Cllr Hembrows condition report submitted to Peterborough City Council	28/05/2020 – Investigating 07/07/2020 – PCC identified bridgeworks as high priority within the 3year construction works programme. Site investigations will be required but works should be completed within 2 years. PCC will provide updates as and when available. Special thanks to Cllr Hembrow for his report.
6	Damaged water drain cover to the rear of Domino’s Pizza	24/06/2020 04/08/2020	LCC Anglian Water	29/06/2020 – Investigating 01/07/2020 – Not LCC’s responsibility. Response awaited.
7	Church Street opposite The Avenue - Very poor state of repair.	22/07/2020	LCC Ref 373930	23/07/20 – Investigating 23/07/20 – In Progress
8	Halfleet (btwn St Guthlac’s Church and Towngate) – Significant carriageway deterioration.	22/07/2020	LCC Ref 373932	23/07/20 – Investigating 23/07/20 – In Progress
9	Corner of Bramley Road & Godsey Lane – poor state of repair causes fall.	29/07/2020	LCC Ref 374253	29/07/2020 – Investigating 31/07/20 – In Progress 02/09/20 – Action Scheduled
10	Resident reports that the street light opposite 15 Park Drive is not working. Resident reports that the light has failed again. Resident complained again 29/09/20	03/08/2020 27/08/2020	SKDC SKDC	24/08/202 – Repair Completed 02/09/20 - SKDC to install a new column and LED light. Work to be completed ASAP
11	Insufficient lighting on Market Place zebra crossing previously reported to LCC	2020	LCC Fix my Street	Street lighting department advised work will take place in this financial year, currently scheduled for December but may be delayed.
12	Pothole and uneven pavement	2020	LCC Fix my street 378006	Complete
13	Overgrown shrubbery on Towngate East before the football ground	2020	LCC Fix my street 378587	Investigating
14	White paint spillage between Willow & Grace and Fillers	October 2020	Cllr Miss Moran has contacted the agent and the contractor was unable to remove it	In Progress

Members noted the above and Cllr Brookes confirmed that LCC are looking into the potholes on Church Street. Cllr Davis commented that there is an excessive amount of rubbish near the industrial estate, exact location to be identified and the Clerks to write to LCC.

95 To consider the enhancement of CCTV provision in the Market Place.

Cllr Davis requested that a high definition camera should be installed on the Town Hall to monitor anti-social behaviour. He reported that SKDC are currently reviewing their CCTV provision and he would follow up with them to establish their current status on this review. The cost of one camera is approximately £14,500 and it was suggested that we could ask SKDC to consider match funding. Cllr Davis to update the committee in January 2021.

Conservation Area

96 For members to review any issues relating to the Conservation Area

There were no new issues to report.

97 For members to review any matters arising from the public session

As there were no members of the public present at the meeting, there were no issues to discuss.

There being no other business, Cllr Brookes thanked everybody for their attendance and closed the meeting at 8.50 pm. The next virtual meeting of the Planning & Highways Committee will be held on Wednesday 2th December 2020 at 7pm.