AOS July 2021 Minutes
Market Deeping Town Council - Amenities and Open Spaces Committee
Minutes of a meeting held on Wednesday 12th July 2021 at 6.30n am on the John Eve field.
Cllr Broughton presided over Cllr Mrs Redshaw, Cllr Miss Collins and Cllr Mrs Sked.
The clerk, Deputy Clerk and park keepers Jamie Murray and Peter Gentleman were also in attendance.
15. Chairman’s Welcome
Cllr Broughton welcomed members to the meeting.
16. Apologies for absence
Apologies were received from Cllr Shelton, Cllr Dolan and Cllr Yarham.
17. Declarations of Interest under the Localism Act 2011
There were no declarations of interest
18. Minutes of a meeting held on the 19th May 2021
Cllr Broughton asked the committee if they were to accept the minutes of the meeting dated Wednesday 19th May 2021. It was proposed by Cllr Mrs Redshaw, seconded by Cllr Miss Xan Collins and RESOLVED unanimously that the minutes could be signed as a true and accurate record of the meeting. The Clerk was instructed to sign the minutes on behalf of the Chair.
19. Clerk’s Report
Members had received a copy of the report prior to the meeting.
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John Eve field
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Town centre
A Discussion took place regarding the Christmas tree. A tree has been sourced and this will be reviewed in September to decide if it is suitable. Councillor Broughton said that, he had a tree which he is happy to let the Council use. A team of volunteers will be needed to help erect the tree in December. |
20. Correspondence to be noted and resolved upon
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Correspondence to be noted – Received up to 21st July 2021 |
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No |
Received from |
Date Received |
Subject |
Committee Response |
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1 |
ROSPA play safety |
13/05/21 |
Notice of inspection of play area in August |
Chairman decided not to pay extra for visit on a specific date |
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2 |
Resident |
16/05/21 |
Request to be allowed to carry out metal detecting on J E field. Will declare findings and fill holes |
Not allowed. Clerk to respond |
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3 |
Mitsubishi Warranty services |
24/05/21 |
Warranty on Mitsubishi. Do Committee wish to renew? |
Not deemed necessary |
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4 |
Sue Ryder Hospice |
28/05/21 |
Request to erect a banner on railings between 12-30th July. |
Agreed by Clerks |
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5 |
James Circus |
16/06/21 |
Request to visit Market Deeping. Pinder’s circus already visiting w/c 01/03/22. |
Pinder’s already visiting |
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6 |
St Guthlac’s church |
1/07/21 |
St Guthlac’s Garden Fete to be held on 11/09/21. Request for weekend skip placement and banner |
Agreed by Clerks |
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Correspondence to be Acted Upon – Received up to 21st July 2021 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1. |
Larry Gray fair |
16/07/21 |
Request for fair in J.E. 11/10/21-24/10/21 |
Refer to Full Council in September but also, dependent on field nearer the date |
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2. |
Resident’s complaint letter |
19/07/21 |
Use of John Eve field by fair |
Clerk to contact resident’s directly |
The letter of complaint from the residents of Oak Grove and John Eve Way was discussed.
It was decided that holes would be drilled into the brackets at the top of the fence posts and padlocks would be inserted through the holes. This will prevent vehicles being taken on and off the field for short trips to Tesco etc.
The matter of vehicles entering the field via Oak Grove was discussed. The matter of leaving the field at 6:30am will be discussed with the fair.
The Clerk will address the matter directly with the residents concerned.
21. Update on work and verbal presentation by the Park Keepers
The Park keepers would like to re-lay the BMX track. They already have a supply of the six-millimetre dust which is needed. A hand roller will need to be hired from Chislett’s.
22. Omega reports: Review of performance to date, budget/expenditure/income
The Clerk had provided members with a report prior to the meeting. Cllr Broughton asked members if there were any comments on the Omega report, and there were none.
23. Update on repairs to the John Eve field
Work on the John Eve Field is continuing. Grass seed has been laid around the playground and the grass is beginning to grow back. A swing has been damaged and offensive graffiti has been removed this week.
24. For members to consider implementing a policy for quad bikes on Council land
Counsellor Mrs Sked Reported seeing a mini–Land Rover on the field. A discussion took place on the dangers involved. it was decided that a policy was needed covering the use of unlawful vehicles on all Council land.
It was stated that signs should be erected on existing poles stating no use of all petrol engine, electric and battery-operated vehicles and scooters on John Eve field.
25. For members to consider the use of CCTV on John Eve field
A discussion took place regarding damage to previous CCTV system. There were also problems with recording when it was dark. Cllr Broughton suggested that once the street lights have been converted to LED that It might be possible to have the street lights permanently on around the field.
26. For members to consider and discuss any points raised in the public session
There were none.
There being no other business, Cllr Broughton thanked everybody for their attendance and closed the meeting at 7.00 pm. The next scheduled meeting of the Amenities and Open Spaces Committee will take place on Wednesday 15th September at Deepings Community Centre.