FC March 2024 Minutes
Minutes of the Meeting of Market Deeping Town Council held on Wednesday 13 March 2024 at 7.30pm at the Town Hall, Market Deeping
Present:
Cllr Broughton
Cllr Mrs Sked
Cllr Shelton
Cllr Miss Collins
Cllr Dr Byrd
Cllr Hughes
Cllr Mrs Steel
Cllr Neilson
Cllr Hanson
Cllr Mrs Jones
The Clerk was also in attendance.
At 7.30pm Cllr Boughton welcomed everyone to the meeting.
There was a member of the public present as an observer.
Cllr Dr Byrd reported that the roll out of purple bins had gone well in The Deepings.
The Deepings Leisure Centre is still in negotiation.
166. Chairman’s Welcome & Introductions
Cllr Broughton asked whether members wished to close the open session and open the meeting. It was unanimously RESOLVED to open the meeting.
Cllr Broughton welcomed members to the meeting at 7.37 pm.
167. To note apologies and accept valid reasons for absence
Apologies were received and accepted from Cllr Ms Reed and Cllr Wey prior to the meeting. Cllr Neilson apologised and said he would need to leave at 8.30pm.
168. Declarations of Interest under the Localism Act 2011
There were none.
169. Acceptance of the minutes of a meeting held on 14 February 2024
Cllr Hughes read a statement regarding the Rotary 10k and funrun. Cllr Steel thanked Cllr Hughes for his generosity and input.
Cllr Broughton asked members if they accepted the minutes of the meeting of 14 February 2024. It was RESOLVED to accept the minutes of the meeting as a true and accurate record.
The chairman signed the minutes.
170. Reports: Including reports from Committees: Planning and Highways, Deepings Neighbourhood plan, Amenities and Open Spaces, Town Hall & Cemetery, Finance and Personnel, Mayor’s diary and the Clerk’s report.
Planning & Highways
Cllr Shelton reported:
• There are now monthly reviews of planning applications and outstanding S106 funding for Market Deeping.
• The water issues have finally been resolved and the Charter Avenue transfer is now imminent. The need for a RoSPA report before hand over was reiterated by Cllr Sked.
• The New River Retail and Aldi project is progressing.
Deeping Neighbourhood Plan
Cllr Byrd informed that the Deepings Neighbourhood Plan are meeting on 25.3.24 to draft a response to the Neighbourhood plan review. The Consultation period will run between 29.2.24 and 29.4.24 and Councillors were encouraged to have their say online. There will be online events on 20.3.24 and 11.4.24 also.
The sites being considered are:
• Priory Farm
• Land West of Peterborough Road
• Land West of Linchfield Road
• Land where Lidl might have gone to be made residential use rather than for employment.
• Millfield Road land
• Extension to Northfields Industrial estate
Cllr Byrd informed that infrastructure like Drs and schools will follow the housing.
The Clerk was instructed to send out copies of the Local Plan Review 2021-2041 to all.
The Clerk was instructed to make this an Agenda item for the next meeting.
Amenities and Open Spaces
The next meeting will take place on John Eve field to discuss the tarmacking of the path. A decision has been made to remove moles from the Riverside Park.
Town Hall & Cemetery
A review of Cemetery fees will take place shortly. A new lawn mower has been purchased and £4,500 will be transferred into the cemetery land purchase account shortly.
Finance and Personnel
There was no update since the meeting which took place on 10 January 2024.
Mayoral Diary
The Mayor and Councillor Byrd attended the Civic dinner for the Mayor of Bourne on Friday 8th March 2024.
The Mayor and Deputy Mayor attended the Commonwealth Day celebrations at the Town Hall on Monday 11th March 2024.
Clerks Report
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Preparations are being made for the end of year closedown which will take place via Teams in April |
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The fire extinguishers in the office and Park keeper’s shed have all been tested. |
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A cleaner has been appointed for the Town Hall. Attendance will likely be twice a week then once a month but this will be reviewed after the current lack of cleanliness has been addressed. |
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A defibrillator has been purchased. Cllr Broughton is liaising with the Coronational Hall to fit this. |
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Commonwealth Day was Commemorated and the flag raised on Monday 11th March 2024. |
171. Correspondence to be noted and resolved upon
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Correspondence to be Noted – Received up to 13 March 2024 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1. |
SKDC |
22.2.24 |
More time allowed for residents to get used to recycling changes |
Noted |
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2. |
Green School |
22.2.24 |
Improvements to Green School deadline 25.2.24 |
Noted |
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3. |
LCC |
27.2.24 |
Town and Parish newsletter February 2024 |
Noted |
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4. |
St Guthlac’s church |
27.2.24 |
Rectory Paddock for 20/25 minutes as part of their Palm Sunday Service on 24th March 2024. |
Agreed by Councillors via email |
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5. |
Parish Online |
27.2.24 |
Newsletter/updates |
Noted |
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6. |
Resident |
27.2.24 |
It’s a bread-and-butter thing |
Noted |
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7. |
Lincs Police |
27.2.24 |
Road Safety Engagement feedback |
Noted |
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8. |
Save West Deeping quarry group |
12.3.24 |
Thanking MDTC for their support |
Noted |
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9. |
LALC |
8.3.24 |
LALC eNews and training bulletin |
Noted |
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Correspondence to be Acted Upon – Received up to 13 March 2024 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1. |
Resident |
23.2.24 |
Further Complaint re. parking outside Rectory Paddock gate |
To be placed on agenda for TH & C 1.5.24 |
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2. |
LCC |
13.3.24 |
Right thing right bin – recycling talks available (should we consider for Annual Town meeting 30.4.24) |
To be invited to Annual Town meeting on 30.4.24 |
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3. |
SKDC |
8.3.24 |
Visitor economy funding and meeting |
Councillors to contact Clerk if willing to take part |
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4. |
Resident |
12.3.24 |
Offer of gardening |
It was RESOLVED to accept very kind offer of maintenance of Cherry Tree Park |
172. Council Finances
a) Income and expenditure by cost centre
Members had received a copy of the Council Finances and Omega report prior to the meeting. Cllr Broughton asked if there were any questions. There were none.
b) Accounts to be paid for March 2024
It was RESOLVED unanimously that the council pay its bills for March 2024. See appendix A.
c) For members to review Council Finances to 29 February 2024
It was RESOLVED unanimously that the Council Finances are in order.
d) For members to receive and accept the internal auditor’s report for January
It was RESOLVED unanimously to accept the internal auditor’s report for January 2024.
e) For members to consider Ear Marked Reserves to 29.2.24
It was RESOLVED unanimously that the Ear Marked Reserves were in order. The spreadsheet produced by the Clerk was praised for its clarity.
173. For members to receive an update on High Street speeding/drain issues
The Clerk was asked to approach SKDC by Councillor Byrd regarding the problems along High Street, Market Deeping as residents and business owners (particularly outside the business Oakwood, 13 High Street) are concerned about the speed at which cars drive along High Street which causes problems (to buildings and pedestrians) particularly when there is heavy rainfall. The water lays on the ground almost up to the middle of the road and then cars coming along not only soak office windows and brickwork but also the poor people walking on the footpath.
Cllr Byrd requested LCC to allow a portable sign which can be put out on the High Street when it rains, to warn traffic to slow down.
The Clerk was also requested to report the drains to Anglian Water to see if anything can be done to improve the efficiency of them.
174. For members to receive an update from the Lincolnshire Resilience Forum - DJ
Cllr Mrs Jones reported that the Lincolnshire Resilience Forum’s purpose is to offer support in Lincolnshire when an event like flooding, power outage or accident happens. We need to produce a plan using their pro forma and they will then offer support and advice should the need arise.
Cllr Mrs Jones proposes to work with Deeping St James Parish Council to produce a joint plan so that our Councils are ready for any event, using volunteers and with additional support from LCC and SKDC.
It was RESOLVED unanimously to liaise with DSJ PC and produce a resilience plan.
Cllr Neilsen left the meeting at 8.35pm.
175. For members to receive an update from Parish Council Engagement Session on Road Safety
As Cllr Ms Reed was not able to be present at the meeting, she requested that the item be carried forward to the agenda for the next meeting on 10 April 2024.
176. For members to consider renewal of LIVES defibrillator support £200 p.a. per defibrillator
It was RESOLVED unanimously to continue with the LIVES defibrillator support and to include the one on the Coronation Hall once it is fitted.
177. For members to consider a defibrillator at the Green School – PB
It was RESOLVED unanimously to obtain a defibrillator for the Green School.
The Clerk was instructed to the Deepings Business group, The Lions and Rotary for possible contributions towards the cost.
178. For members to discuss forthcoming events: Mayor’s Civic Dinner (20.04.24) Annual Town Meeting (30.04.24), Civic Service (9.6.24) Funday Sunday (7.7.24) and Celebration event.
Cllr Broughton brought the dates of the above events to members attention:
Mayor’s Civic Dinner (20.04.24) – It was RESOLVED unanimously that a budget of up to £2,000 could be taken for the event from EMR 354 Sustainable travel.
Annual Town Meeting (30.4.24) – it was agreed that the Lincs Waste Team should be invited
Funday Sunday (7.7.24) Cllr Mrs Steel, Cllr Hughes, Cllr Shelton and The Clerk attended a meeting. There was a good selection of local groups present.
Celebration Event – Cllr Mrs Jones is continuing to progress this.
179. For members to consider and discuss any points raised in the public session
There were none
180. Personnel Matters: Consideration to go into Closed Session to discuss: Staff Issues
The member of the public left at 8.55pm
It was RESOLVED unanimously to go into Closed Session to discuss staffing issues.
Staff matters were discussed
It was RESOLVED unanimously to end the Closed Session.
181. To consider items for inclusion on the agenda for the next meeting of the Town Council, to be held at the Town Hall, Market Deeping on 10 April 2024.
Local plan review
Green Walk funding - PB
The Chairman thanked all members for attending and declared the meeting closed at 9.00 pm. The next scheduled meeting of the Full Council will be held on Wednesday 10 April 2024.