2021 Town Council Minutes of Meetings

Minutes of the Full Council Meeting of Market Deeping Town Council held on Wednesday 8th September 2021 at 7.30pm at the Deepings Community Centre

Present:

Cllr Yarham (Chair)
Cllr Miss Collins
Cllr Miss Moran
Cllr Mrs Sked
Cllr Neilson
Cllr Dolan
Cllr Shelton
Cllr Hembrow
Cllr Broughton
Cllr Lester
                    
The Clerk was also in attendance.

Cllr Yarham welcomed everyone to the meeting and the Open Session commenced:

Cllr Yarham presented the previous Clerk Sarah Lydford with a leaving present, card and flowers.  Cllr Yarham thanked her and wished her a long and happy retirement.

Cllr Miss Moran and Cllr Broughton discussed the closure of the Deepings Leisure Centre.  It was reported that SKDC were paying £100,000 to commission a report and then will consider the feasibility of the repairs needed to the building.  

Cllr Baxter sent his apologies, for not attending the meeting.

There being no other business in the open session this was closed.  The closed meeting commenced at 7.45pm.

47.  Chairman’s Welcome & Introductions

Cllr Yarham again welcomed members to the meeting.   

48.   Apologies for Absence 

Apologies received from Cllr Mrs Redshaw, Cllr Davis and Cllr Brookes.

49.  Declarations of Interest under the Localism Act 2011 

Cllr Shelton declared a declaration of interest in item 8, regarding the library. This was duly recorded by the Clerk.

50.  Acceptance of the minutes of a meeting held on 14th July 2021.

Cllr Yarham asked members if they were to accept the minutes of the meeting of 14th July 2021.  
 
It was proposed by Cllr Broughton and seconded by Cllr Yarham and RESOLVED unanimously to accept the notes of the meeting as a true and accurate record.  The Clerk was instructed to sign the minutes on behalf of the Chair.

51. Reports: Including reports from Deepings Neighbourhood plan, Planning and Highways, Amenities and Open Spaces, Town Hall and Cemetery, Mayoral Diary and the Clerk 

Deepings Neighbourhood plan

Cllr Shelton is attending a meeting with The Deepings Practice management team regarding current concerns.  He will circulate the minutes when they are received.

Amenities and Open Spaces

Cllr Broughton reported that a request for 20 trees had been submitted for Treescape funding.

Town Hall and Cemetery

Reports had been received of dog fouling in the cemetery which will be discussed at the next TH & C meeting.

Planning & Highways

The proposed waiting restrictions at Blenheim Way will be discussed later in the agenda. 

Finance and Personnel

There was nothing to report

Mayoral diary

Cllr Yarham reported that he had declined a number of invitations but had declined all but Raunds due to Michaelmas.

Clerk’s Report

1.    The request for 20 trees under Treescapes scheme has been submitted to Lincolnshire County Council. They have stated they are awaiting confirmation from the Forestry Commission on the funding for the project but that if the Forestry Commission funding is not available, they still plan to go ahead with a tree planting scheme and will prioritise the parish council planting sites that have been proposed.

2.    Tractor run tractors will be travelling through The Deepings and gathering on John Eve field on Sunday 12th September 2021.  The Rotary Club will be providing refreshments on the field. 
The Deputy Mayor is attending to give prizes to the children. It was agreed that it was ok to use the electricity on the field.

52. Correspondence to be noted and resolved upon

Members had received a copy of the correspondence prior to the meeting.

53.  Council Finances

a)    Income & Expenditure by Cost Centre

b)    Accounts to be paid  

Cllr Yarham proposed and Cllr Lester seconded and it was RESOLVED unanimously that the Council should pay its bills.

54.  For members to consider application for financial assistance from The Deepings Library

Cllr Shelton proposed the motion that £6,000 financial assistance should be given to The Deepings Library.  A discussion took place regarding this.  Cllr Broughton stated that the library needed financial support.  Cllr Shelton proposed and Cllr Broughton seconded and it was RESOLVED with 7 in favour, 2 against and 1 abstention that financial assistance be given to The Deepings Library. 

55. For members to consider proposal to outsource defibrillator guardianship

The Clerk explained an offer of £150 p.a. for defibrillator guardianship and then invoice separately for any parts. Cllr Yarham proposed and Cllr Miss Collins seconded and it was RESOLVED unanimously to outsource the defibrillator guardianship.

56. For members to consider the venue of future Committee and full Council meetings

Cllr Shelton proposed that Full Council meetings should be held at The Deepings Community Centre and Committee meetings be held at The Town Hall until 31.12.21. This was seconded by Cllr Yarham and RESOLVED with 9 in favour and 1 against.

57. For members to consider the use of John Eve field.

A discussion took place regarding the use of John Eve field; it was proposed by Cllr Yarham and seconded by Cllr Broughton and RESOLVED unanimously that the matter be referred back to the amenities and Open Spaces Committee to make changes to the Use/Hire of John Eve field policy.

58. Forthcoming events:  For members to consider arrangements for the Opening and Closing of the Remembrance Gardens and the Remembrance Day service/parade, Christmas market, Christmas light switch on and carols around the tree

Cllr Yarham requested that these items be deferred to the next meeting.  He requested that the Christmas market be discussed at the next AOS meeting. 

59. For members to ratify AOS decision to erect signs on John Eve Park which stating no quad bikes, scooters or electric vehicles on John Eve Park 

It was proposed by Cllr Dolan and seconded by Cllr Broughton and RESOLVED with 9 in favour and 1 against that there should be 1 sign incorporating no dogs, no golf, no scooters rather than lots of individual signs

60. For members to receive an update on Digital Council

This matter was deferred for discussion at the next meeting

61. For members to consider and discuss any points raised in the public session

There were no matters raised in the open session

62. Personnel Matters:  Consideration to go into Closed Session to discuss: Staff Issues

Cllr Yarham proposed and Cllr Lester seconded and it was RESOLVED unanimously to go into closed session.

It was agreed to place adverts for the Deputy Clerk in the Deepings Advertiser and on Indeed.  

It was proposed by Cllr Yarham and seconded by Cllr Mrs Sked and RESOLVED with 9 in favour and 1 against that epacks would be issued with PDF versions of documents until a new deputy is appointed.

It was proposed by Cllr Yarham and seconded by Cllr Shelton and RESOLVED unanimously to end the closed session

There being no other business, Cllr Yarham, thanked all members for attending and declared the meeting closed at 8:50 pm.  The next scheduled meeting of the Full Council will be held on Wednesday 13th October 2021 at 7.30pm at The Green school in Market Deeping.