2025 Minutes (Planning and Highways Committee)

P&HC November 2025 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 5 November 2025 at 7.00 pm. Cllr Dr Byrd presided over Cllr Mrs Jones, Cllr Hughes, Cllr Neilson and Cllr Mrs Steel. The Deputy Clerk was in attendance.

62. Chairman’s Welcome

The Chairman welcomed everyone to the meeting at 7.00pm.

63. Apologies for Absences

Apologies of absence was received from Cllr Wey prior to the meeting.

64. To Receive Declarations of Interest under the Localism Act 2011

There were no declarations of interest.

65. Minutes from the Planning and Highways Committee meeting dated 1 October 2025

It was RESOLVED unanimously to accept the minutes of the Planning and Highways Committee meeting held on 1 October 2025 as a true and accurate record. The Chairman signed the minutes.

66. Clerk’s Report

	Comments
The Town Centre clock order has been paused until planning permission has been received. A planning application was submitted to SKDC on 20 August 2025 and consultation is taking place. Determination deadline is 26 November 2025. Cllr Dr Byrd and Cllr Mrs Jones met with the Principal Highways Officer from LCC and he confirmed that no work permit is required as it is simply removing the existing post and installing the new clock.	Cllr Dr Byrd asked if it would be likely that the new clock would be installed prior to Carols around the tree which is taking place on Thursday 18 December. The Deputy Clerk informed that as soon as planning permission is confirmed the company supplying the clock will commence building it, but unfortunately there is no guarantee it would be installed by 18 December.
Three interactive speed devices have been received and highways have ordered the posts. Lincolnshire has informed that as they are classed as a non-urgent job the contractor has up to 80 days to install.	The Committee noted.
A response has been received from New River Retail who has confirmed that the ownership of the overgrown land off Godsey Lane is owned by the same people who own the shopping centre. Cllr Mrs Jones will be meeting with a representative of the shopping centre and will raise the issue of overgrown land at that meeting.	Cllr Mrs Jones informed that she had met with a representative from the land owner who agreed to raise the issue with the appropriate team. Cllr Mrs Jones was hopeful that they would carry out maintenance work to ensure the visibility is clearer for motorists and pedestrians.

67. Correspondence

Members had received a copy of the correspondence report prior to the meeting.

Correspondence to be noted – Received up to 5 November 2025
No.	Received from	Date Received	Subject	Committee Response
1.	SKDC	13.10.25	Record of valid planning applications registered between 6 - 10 October 2025	Noted.
2.	SKDC	16.10.25	Agenda for Planning Committee, Thursday 23 October 2025, 1.00pm	Noted.
3.	SKDC	20.10.25	Record of valid planning applications registered between 13 – 17 October 2025	Noted.
4.	LCC	17.10.25	Christmas Market Road Closure approved by LCC. Case Reference RAE000743	Noted.
5.	Resident	20.10.25	Requests the removal of flags adorning Godsey Lane.	22.10.25 Resident was provided with a copy of LCC’s response on this matter.
6.	SKDC	27.10.25	Record of valid planning applications registered between 20 - 24 October 2025	Noted.
7.	LCC	23.10.25	Notification of temporary traffic regulation order – Market Deeping Ref: TTR013603 Road closure order – Black Prince Avenue (Between Chestnut Way and property number 101) Period of restriction: 02.12.25 – 04.12.25, 08.00 to 18.00 Reason for restriction: Tree Maintenance	Noted.
8.	SKDC	03.11.25	Record of valid planning applications registered between 27 -31 October 2025	Noted.

Correspondence to be acted upon – Received up to 5 November 2025

Correspondence to be acted upon – Received up to 5 November 2025

No.

Received from

Date Received

Subject

Committee Response

Resident

11.10.25

Resident requesting yellow lines on the blind corner of Godsey Crescent from number 58 to number 68 and to allocate some residents parking spaces on the middle green. The resident has contacted LCC who directed her to the Town Council.

14.10.25 Deputy Clerk informed the resident that her request would be discussed at the next P&H Committee to establish if they could support the request. The resident was informed that the process and consultation to install yellow lines is the responsibility of Lincolnshire County Council and ultimately their decision.

05.11.25 The Committee considered this request and agreed that a Highways Officer should be invited to visit the area to see if any parking improvements could be made to ensure vehicle access around Godsey Crescent.

68. Finance

a) Omega Report: Review of performance to date, budget/expenditure/income

The Clerk had provided members with a report prior to the meeting. Cllr Dr Byrd asked members if there were any comments on the omega report and there were none.

b) For members to consider the precept for 2026/27

It was RESOLVED unanimously to accept the Precept for 2026/27 as outlined below: -


Planning & Highways Precept 2026/27
		Funding Source...
Purpose	Proposed Budget	Precept	EM Reserves
Planning & Highways
Grass cutting contribution	-£4,000.00
Legal Costs	£0.00
Street furniture maintenance	£1,700.00
Walking The Footpaths	£300.00
Grass Cutting	£10,000.00
Bus shelter cleaning	£1,500.00
Interactive Speed Sign/other	£0.00
Neighbourhood Plan	£2,000.00		EMR 331 - £2000


P&H Committee Total	£11,500.00	£9,500.00	£2,000.00




2026-27 EMRs

EMR - 331 - £2000 from Neighbourhood plan £2500

Planning

69. To consider the planning applications received up to 5 November 2025, as per SKDC Weekly Planning lists

Ref. no	Application details and address	MDTC response
S25/1846	Applicant: Luke Johnson Location: 50 Church Street, Market Deeping, PE6 8AL Proposal: Section 211 Notice to fell Ash tree (T1)) App Type: Trees in CA – Section 211 Notice SKDC deadline: 17.10.25	The Committee had no objection to the felling of the Ash tree but would like to see a replacement tree planted which is more appropriate for a residential garden.
S25/1882	Applicant: Mr Tim Burrows Location: Land rear of 45 Towngate East, Market Deeping PE6 8LQ Proposal: Construction of 3 self-contained dwellings, associated parking, landscaping and storage App Type: Full Planning Permission SKDC deadline: 05.11.25	The Committee had no objection but would like a construction management plan in place to restrict the hours of work due to the location being in a residential area.
S25/0952	Applicant: Mr S Robinson Location:The Old Maltings, 9 Stamford Road, Market Deeping Proposal: Install conservatory to the rear of the property Applicant submitted appeal notification to the Secretary of State against SKDC’s refusal of planning permission. Part 1 of the Town and Country Planning (Appeals) (Written Representations Procedures) (England) Regulations 2009 As this appeal is proceeding under the Housholder Appeal Service, there is no opportunity to submit comments. If the council wish to withdraw any representations made on the application this request should be made to the Planning Inspectorate by 11 November 2025. P&H Committee agreed on 2 July the following response: The Committee had no objection to the concept of a conservatory. The material used is the decision of the planning officers.	The Committee did not wish to withdraw any representations and was content with the comment agreed at the Planning and Highways Committee on 2 July 2025.
S25/0953	Applicant: Mr S Robinson Location: The Old Maltings, 9 Stamford Road, Market Deeping Proposal: Install conservatory to the rear of the property Applicant submitted appeal notification to the Secretary of State against SKDC’s refusal of planning permission. Part 2 of the Town and Country Planning (Appeals) (Written Representations Procedures) (England) Regulations 2009, as amended. As this appeal is proceeding under the Housholder Appeal Service, there is no opportunity to submit comments. If the council wish to amend their comments or make new ones these must be submitted by 18 November. P&H Committee agreed on 2 July the following response: The Committee had no objection to the concept of a conservatory. The material used is the decision of the planning officers.	The Committee did not wish to withdraw any representations and was content with the comment agreed at the Planning and Highways Committee on 2 July 2025.
S25/1827	Applicant: Mr Jack Brown Location: 11 Cedar Close, Market Deeping, PE6 8BD Proposal: Demolition of rear conservatory with replacement of new brick built and pitched roof addition, additional side extension to ground floor w.c. App Type: Householder SKDC decision date: 12.011.25	The Committee had no comment.
S25/1901	Applicant: Mr Jeff Osborn Location: 25 Church Street, Market Deeping, PE6 8AN Proposal: Proposed replacement of existing timer window with new window to match on a like for like basis App Type: Listed Building Consent SKDC decision date: 13.11.25	The Committee had no comment.

70. Planning applications and their results received up to the 5 November 2025

Ref No.	Application details and address	SKDC Decision
S25/1495	Applicant: Mr and Mrs Stroud Location: 12 Woodcroft Close, Market Deeping, PE6 8BT Proposal: Erection of single storey rear extension Date received: 12.08.25 Decision date: 07.10.25	Grants Planning Permission
S25/1681	Applicant: Miss Isabelle Impey Location: Phase B and C land north of Towngate East and south of Northfield Road, Market Deeping, Towngate East, Market Deeping Proposal: Non-material amendment to planning permission S24/1599 to remove garages for plots 415 and 503-505 Date received: 09.09.25 Decision date: Amendments approved 07.10.25	Approval of non-material amendments
S25/1198	Applicant: Mr Karl Eve Location: 49 Towngate East, Market Deeping, PE6 8LQ Proposal: Demolition of existing building and change of use from agricultural and commercial yard to open storage Date received: 26.06.25 Decision date: 08.10.25	Grants Planning Permission
S25/1870	Applicant: Openreach Part 16 Telecoms Notification received on 03.10.25 Location: Land at Wellington Way, Market Deeping Proposal: To install three 9m light wooden poles	13.10.25 SKDC has no objection to the proposal
S25/1400	Applicant: Mr Kallum Errico Location: Willow House, 47 Halfleet, Market Deeping, PE6 8DB Proposal: Installation of new access Date received: 15.08.25 Decision date: 10.10.25	Grants Planning Permission
S25/1879	Applicant: Openreach Part 16 Telecoms Notification received on 06.10.25 Location: Land at Lancaster Way, Market Deeping Proposal: To install three 9m light wooden poles	13.10.25 SKDC has no objection to the proposal
S25/1665	Applicant: Mrs Medlock Location: 5 The Paddock, Market Deeping, PE6 8LZ Proposal: Fell sycamore tree (T1) (TPO-208) Date received: 09.09.25 Decision date: Work allowed 16.10.25	Work allowed 16.10.25
S25/1887	Applicant: Openreach Part 16 Telecoms Notification received on 07.10.25 Location: Land at Wellington Way, Market Deeping Proposal: To install four 9m light wooden poles	20.10.25 SKDC has no objection to the proposal
S25/1894	Applicant: Openreach Part 16 Telecoms Notification received on 08.10.25 Location: Land at Lindsey Avenue and Lincoln Close, Market Deeping Proposal: To install three 10m light wooden poles	20.10.25 SKDC has no objection to the proposal
S25/1917	Applicant: Openreach Part 16 Telecoms Notification received on 09.10.25 Location: Land at Beech Close, Market Deeping Proposal: To install one 9m light wooden poles	20.10.25 SKDC has no objection to the proposal
S25/1946	Applicant: Openreach Proposal: Regulation 5 Notice of intention to install fixed line broadband apparatus Location: Joan Wake Close, Market Deeping Part 16 Telecoms Notification received on 10.10.25	20.10.25 SKDC has no objection to the proposal
S25/1953	Applicant: Openreach Proposal: Regulation 5 Notice of intention to install fixed line broadband apparatus Location: Meadway, Market Deeping Part 16 Telecoms Notification received on 10.10.25	20.10.25 SKDC has no objection to the proposal
S25/1934	Applicant: Openreach Part 16 Telecoms Notification received on 13.10.25 Location: Land at Kesteven Drive, Market Deeping Proposal: To install two 10m light wooden poles	20.10.25 SKDC has no objection to the proposal
S25/1936	Applicant: Openreach Part 16 Telecoms Notification received on 13.10.25 Location: Land at Clover Road, Market Deeping Proposal: To install two 9m light wooden poles	20.10.25 SKDC has no objection to the proposal
S25/1405	Applicant: Mr Richard Dawson Location: 70 Church Street, Market Deeping, PE6 8AL Proposal: Replacement of the casement window in the living room on the ground floor, to the rear of the house, on the north facing wall Date received: 24.07.25 Decision date: 20.10.25	Consent has been granted
S25/1573	Applicant: Mr Nick Annis Location: The Cedars, 82 Church Street, Market Deeping, PE6 8AL Proposal: Repointing chimneys and elevations, removing cementitious mortar, minor stone repairs where necessary Date received: 22.08.25 Decision date: 16.10.25	Consent has been granted
S24/1600	Applicant: Mr R Peters Location: Lake View Caravan Storage, Norfield Road East, Market Deeping, Lincolnshire, PE6 8GX Proposal: Erection of pet crematorium building and veterinary services building with associated access and car parking. Change of use of existing crematorium to residential (C3) Date received: 17.09.24 Decision date: 30.10.25	Grants Planning Permission
S25/1715	Applicant: Mrs B Gotelier Location: 36 Church Street, Market Deeping, PE6 8DA Proposal: Section 211 notice to reduce Cherry tree Date received: 17.09.25 Decision date: Work allowed 3 November 2025	Work allowed 3 November 2025

71. For members to review the monitoring of approved planning applications

No.

Approved Planning Application

Reported by/ Date

Response/Action

Reference No: S23/2350

Detail: Church Street

Issue: Illuminated signage, external and internal barber’s pole and advertising board

P&H Cttee – 01.05.24

P&H Committee to monitor.

The illuminated signage and barber’s pole had been removed. A portable sign has been placed on the pavement which could cause obstruction.

05.02.25 Cllr Byrd informed that lights had been installed on the wall outside the building overlooking the parking area. Clarification should be sought to ensure that permission has been granted by SKDC.

20.02.25 – Email has been sent to SKDC planning to clarify if permission has been granted regarding the lights.

26.2.25 – response received from SKDC planning officer. No further applications received since the previous refused application. If you have concern’s that unauthorised works carried out, please refer to the Planning Enforcement.

P&H Committee requested that Enforcement is contacted to clarify.

22.04.25 – SKDC’s response: -

These lights were already in place. The light units were replaced as they were in a state of disrepair. Therefore, the lights do not require planning permission. Further, EHS has assessed these lights and they were deemed to be acceptable.

07.05.25 – Cllr Mrs Steel to investigate how long the lights have been in place.

Clerk to provide Cllr Dr Byrd with copies of the photos and SKDC’s response and she will investigate further with SKDC’s planning team.

02.07.25 – Cllr Dr Byrd reviewing photographs and if necessary, discuss with SKDC’s planning team.

03.09.25 – Cllr Dr Byrd will visit the location in the evening to see how bright the lights are and if there is an impact to neighbouring properties.

Reference No: S25/1681

A non-material amendment to planning permission S24/1599 to remove garages for plots 415 and 503-505

P&H Cttee – 01.10.25

01.10.25 Cllr Mrs Jones requested the Deputy Clerk to contact SKDC to enquire why these garages had been removed from the plans.

29.10.25 SKDC informed that they had not been given justification for the amendment to the scheme but they are still required to make a judgement as to whether it alters the overall nature of the development. On this occasion, the assessment was that it would be a non-material change to the scheme.

SKDC approved amendment on 07.10.25.

05.11.25 - The Committee was satisfied with the decision taken by SKDC with regards to Planning Application S25/1681 to remove garages for plots 415 and 503-505.

72. For members to consider the new pedestrian footpath into the new part of the Harrier Way Development

Cllr Mrs Steel was concerned that a crossing had not been completed from the new development. The Committee suggested that Cllr Mrs Steel could check previous planning applications submitted by the developer to establish if there had been any changes to footpaths. It was agreed that a Highways Officer should be invited to see if the footpath/crossing is sufficient.

73. For members to consider the installation of telegraph poles in Market Deeping

Cllr Mrs Steel informed that she was concerned that telegraph poles that are currently being installed in various streets in Market Deeping are detrimental to the landscape and requests that the Town Council objects to SKDC. The Committee informed that the Town Council are not a consultee and therefore do not have the power to stop the installation of the telegraph poles.

Highways

74. For members to review reported highways issues.

The Deputy Clerk had circulated a copy of the Highways issue report prior to the meeting.

MDTC Reported Highway Issues – Planning & Highways Committee – up to 5 November 2025
No.	Highway Issue	Date reported	Reported to	Response
1	Halfleet (between St Guthlac’s Church and Towngate) – Significant carriageway deterioration.	22/07/20	LCC Ref 373932	Fix my street details below 23/07/20 – Investigating 23/07/20 – In Progress 25/11/20 – Action scheduled 04/01/21 – Chased up by District Cllr 18/02/21 – In Progress 10.12.21 – LCC reported fixed 05.01.22 Cllr Shelton advised that he would check that the road had been repaired. 07.12.22 – P&H Cttee to check if the work had been carried out by LCC, if not resubmit request for the repair work. As requested, the Deputy Clerk has written to the county Councillor for Market Deeping and awaiting a response. Discussed with Senior Highways Officer from LCC on 2 May – awaiting feedback 02.06.23 – LCC highways have visited the site and have confirmed that repair work is required. This will be programmed in but could not give a date at this time. 10.02.25 – LCC highways informed that the whole road along Halfleet and Church Street will be resurfaced, which is an increase to the original programme but no timescale could be given.
2	Increase in traffic/parking on Godsey Lane following the relocation of the post office. Concern expressed by residents that it is unsafe for pedestrians.		LCC	*Meeting took place with Cllr Shelton, Cllr Dr Byrd, Cllr Mrs Jones, Deputy Clerk and the Senior Highways Officer, LCC on 2 May, awaiting feedback. 12.06.23 LCC informed that a written forward planning brief for the parking restrictions to be reviewed outside the post office and around the junction had been sent to the county councillor for approval. Once approved it can be submitted to be included on the programme of works. As it is a substantial programme they cannot provide a timeframe at present. 27.02.24 – Deputy Clerk requested an update from LCC highways. 05.06.24 – Deputy Clerk reported that LCC Highways were following this up. 25.09.24 – Deputy Clerk requested an update from LCC regarding the parking restrictions near the post office and pedestrian crossing points. 26.09.24 – LCC checking on progress. Nov/Dec 24 - Safe crossing points have been installed on Godsey Lane.
3	Pavement Gap – Northfield Road	02.05.23	LCC	*As above – ongoing
4	Quiet Lane Status – Millfield Road	02.05.23		*As above – ongoing 03.09.25 – Cllr Mrs Jones confirmed that this is ongoing.
5	Stamford Road – Cllrs request for double yellow lines to be installed outside the two new houses due to the narrowness of the road. The yellow lines would not be installed outside existing properties.	06.06.23	LCC	07.07.23 - LCC will review this request once the building work has been completed but believes the narrowing of the road actually is a natural form of traffic calming.
6	Bend on Northfield Road into Blenheim Way.			06.09.23 P&H Cttee requested this be listed on the Highways report for monitoring. The Committee have raised this as an area of concern with LCC on previous occasions. 02.02.24 – Two road incidents took place on Friday 2 February 2024. A business in the area has copied in LCC, Police, Lincs Road Safety Partnership and the district councillor. 09.02.23 Two further road incidents reported by local business to LCC/Police/District Councillor. 12.02.24 Deputy Clerk contacted LCC Highways as per P&H Cttee’s request for immediate safety measures to be installed at this location. 21.02.24 – LCC responded and informed that they have carried out interim measures to address concerns, including lining improvements and vegetation clearance so warning signs are more visible. Works are underway to review the speed limit on Northfield Road and works are also planned to re-texture the road surface and improve skid resistance later this year. 01.05.24 – LCC consulting on reducing the speed limit to 40mph on Northfield Road. 01.05.24 – P&H Ctte resolved unanimously to request that the speed limit is reduced to 30mph due to the new housing development and future housing developments along Northfield Road. 29.05.24 – Consultation response sent from P&H Cttee to LCC.
7	Resident – SKDC lamp post 11, front cover open. Location: St Guthlac’s Avenue, Market Deeping	25.10.23	SKDC	25.10.23 SKDC investigating. Taped up by Park Keepers as an interim measure.
8	Cllr reported a broken bench located in St Guthlac’s Avenue. The bench is not owned by MDTC	04.10.24	FixMyStreet Ref 4198498	SKDC referred the matter to LCC.
9	3 dead trees along Millfield Road	03.07.25	FixMyStreet Ref 2848553	04.07.25 LCC reported that this issue is more complicated than they first thought. They will need to do further investigations and will let MDTC know the situation as soon as they can. 08.07.25 LCC completed their investigation and works are now planned. 10.07.25 Cllr Steel informed that there are more trees along Millfield Road that are dead and need to be assessed. 10.07.25 Deputy Clerk updated Fixmystreet that there are dead trees along the whole of Millfield Road that needs to be assessed. 10.07.25 LCC informed the highways team have issued this work out to one of their delivery gangs and will let the council know when the job is complete. 05.11.25 – Cllr Mrs Steel advised that LCC had carried out some trimming of trees and bushes on Millfield Road but had not cut/removed the dead/diseased trees that were initially reported. It was agreed to report again.
10	Earlier in the year a tree fell across Stamford Road due to strong winds. The tree was removed from the road and laid on the verge, there are still a lot of chopped branches on the verge which needs clearing.	03.07.25	FixMyStreet Ref 2848556	03.07.25 LCC logged the report. 21.07.25 LCC are sorry but they are not taking immediate action with this report because their current resources are extremely limited and have to focus their enforcement on matters of a significant danger or nuisance to road users. LCC will, however, continue to monitor the site during their routine inspections and will review the situation.
11	Resident reported that The Orchard pavement is a trip hazard due to uneven surface.	11.08.25	Fixmystreet Ref 2852524	13.08.25 – Reported by Cllr Dr Byrd on Fixmystreet 13.08.25 – LCC investigating.
12	Police had received a call from a resident regarding the St Georges’s flag being painted on mini roundabouts in the Deepings. Police requested that this is brought to LCC’s attention.	26.08.25	Fixmystreet Ref 4206937	26.08.25 – Deputy Clerk emailed LCC to make them aware. 27.08.25 – LCC logged it on Fixmystreet 4206937 05.09.25 – LCC’s response is as follows: - We recognise that communities often wish to express national pride, celebration or remembrance through the displays of flags, decorations or markings. We appreciate the sentiment behind these gestures and our standard practice is not to proactively remove such items from highway assets, including street lighting columns unless they post a safety concern. For example, repainting of roundabouts will be addressed as part of scheduled maintenance. This approach reflects the need to balance community expression with the practical limitations of our resources and the importance of proportionality in our operations. We do not actively encourage the attachment of items to our infrastructure, but where they do not present a risk, we take a pragmatic and proportionate stance. Our priority remains ensuring the safety and integrity of the highway network, while being mindful of the communities we serve. Therefore, we will only actively seek to remove a flag where there is a safety concern, eg where the flag may obstruct a sign, camera or similar attachment already fixed to the column or a flag becomes damaged.
13	Resident concerned that there is a profusion of invasive Himalayan Balsam growing on the riverside from Market Deeping to Deeping St James	02.09.25	Fixmystreet Ref 2856039	19.09.25 – LCC investigating. 24.09.25 – LCC informed that they are not responsible for this issue. However, the Environment Agency is therefore please contact them.
14	Resident concerned that trees located on Landy Margaret’s Avenue appear to be dying or diseased.	04.10.25	Fixmystreet No reference provided	06.10.25 – LCC investigating. 07.10.25 – LCC acknowledge the resident’s concerns and have carried out an initial inspection. Whilst LCC won’t be taking immediate action, they are seeking specialist arboricultural advice and will arrange for any advised works once their assessment has been completed. If the fault deteriorates significantly, please report this again to LCC.

75. For members to consider the proposed adoption of the Deepings Local Cycling and Walking Infrastructure Plan

Cllr Dr Byrd informed that members are being asked to note and support the proposal of the Deeping Local Cycling and Walking Infrastructure Plan. The Committee RESOLVED with four in favour and one abstention to note and support the proposal.

Cllr Dr Byrd informed that a professional piece of work had been completed and a report will be in place for discussion at Full Council.

Conservation Area

76. For members to review any issues relating to the Conservation area

Cllr Dr Byrd was concerned that the former factory shop located on the roundabout in the centre of Market Deeping was looking untidy due to the boards that had been placed in the windows. Cllr Dr Byrd would make enquires with the estate agent and refer to SKDC’s shop front policy. If there is a possibility that it remains boarded up for a considerable time, then arrangements should be considered to make it more attractive particularly due to its prominent location.

77. For members to review any matters arising from the public session

There were none.

78. To consider items for inclusion on the agenda for the next meeting

There were none at this time.

There being no other business, Cllr Dr Byrd thanked everybody for their attendance and closed the meeting at 8.30 pm.

Chairman signature.........................

Date................................................