AOS July 2020 Minutes
Amenities and Open Spaces Committee
Minutes of a virtual meeting held on Wednesday 15th July,
Zoom meeting code 819 3628 9963.
Cllr Broughton (Chairman) presided over Cllr Mrs Sked, Cllr Miss Collins, Cllr Brookes, Cllr Miss Moran, Cllr Hembrow and Cllr Davis. Cllr Dolan, the clerk and deputy clerk were also in attendance.
12. Chairman’s Welcome
Cllr Broughton welcomed the members to the meeting
13. Apologies for absence
Cllrs Yarham and Shelton gave their apologies.
14. Declarations of Interest under the Localism Act 2011
There were no declarations of interest
15. Minutes of a meeting held on the 10th June 2020
Cllr Broughton asked the committee if they were to accept the minutes of the meeting dated Wednesday 10th June 2020. It was proposed by Cllr Broughton and RESOLVED unanimously that the minutes could be signed as a true and accurate record of the meeting. The minutes will be signed when safe to do so.
16. Clerk’s Report
The Clerk had issued members with a report prior to the meeting:
1. SKDC approached the clerks in June and asked for a list of all recreational ground assets owned by the council. The clerks provided the list and asked why this was required but have not received an answer. Update: The information was requested as part of a fact finding exercise in error and has now been destroyed.
2. The ROSPA inspection has been scheduled for August. The clerk was asked to find out when this would take place as Cllrs Broughton and Hembrow would like to attend.
3. Persimmon have eventually put signage on the play equipment on their land after complaints were received in the office and the clerks asked them to place the appropriate signs.
4. Cllr Broughton gave permission for an ecological survey for great crested newts to take place in the paddock pond on the evening of 13th July and the following morning. The lead ecologist will let us know of any findings.
5. Cllrs Broughton and Miss Moran have been advised by SKDC of a trial rewilding site on Tattershall Drive and have voiced their support.
17. Correspondence to be noted and resolved upon
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Correspondence – Amenities & Open Spaces – July 2020 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1 |
Deepingathon |
04/07/2020 |
Banner applications |
Approved by chair – JE railings and clerk – Town Hall |
|
2 |
Love Deepings/Business Club |
25/06/2020 |
Banner application |
Authorised by clerk |
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3 |
Gray’s fair |
May 2020 |
Request to book John Eve field for October if restrictions allow |
Cllrs Resolved with 6 in favour and 1 against to allow the visit subject to the fair conforming to any restrictions in place at that time, and subject to the normal policy on condition of the field being good enough for vehicular access.
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4 |
PInder’s Circus |
July 2020 |
Permission to use JE Field in August subject to government guidelines. |
The circus had contacted the office on the day of the meeting to advise that although government guidance had just changed to allow live performances of this nature, they would not go ahead as they did not feel sufficiently prepared and were not sure of attendance. |
18. Update on work and verbal presentation by the Park Keepers (via the clerk)
The clerk had spoken to the park keepers, who reported that the field had been repaired where the fair had previously been. They were in the process of strimming the BMX tracks and also topping up the larger BMX track. The Riverside and Welland parks were cut and tidy, and the Rectory paddock had also been cut. Members had no questions.
19. Omega reports: Review of performance to date, budget/expenditure/income
The Clerk had provided an Omega report to members prior to the meeting. Cllr Broughton asked if there were any questions and there were none.
20. For members to discuss progress on the resurfacing required to the children’s play area following the ROSPA report
Cllr Broughton confirmed that the additional quotes from the 2 companies not previously selected were being awaited and that the ROSPA report was due in August. The clerk was asked to leave this item on the agenda.
21. Climate Emergency: For members to consider replacement of the Park Keeper’s vehicle with an electric or hybrid model.
Councillors discussed issues around replacing a vehicle that is in good condition and does not otherwise need replacing, as opposed to sourcing and running an electric vehicle either now or at a later date. It was acknowledged that there are currently no electric vehicles with sufficient towing capacity available. It was then proposed by Cllr Broughton and Resolved to defer a decision on the vehicle replacement for a period of 12 to 24 months.
22. Update on the allotment purchase and for members to consider the tenancy agreement
The clerk advised that there had been no progress on the transaction since the last meeting. Members asked for this item to be kept on the agenda for future meetings.
23. For members to agree a scale of charges for the Hire of the John Eve Field.
As requested, the clerk had produced a report for members detailing figures charged for hire of the field in the previous year. Members discussed this and Cllr Miss Moran asked that a figure be agreed for day hire, as enquiries had been received regarding day or weekend events. It was then proposed by Cllr Broughton and Resolved with 6 in favour and 1 against to charge fairs at a rate of £500 per week, circuses at a rate of £400 per week and other profit making events at a charge of £100 per day. Charity and not for profit events would remain free of charge.
There being no other business the Chairman thanked all for attending and the meeting was closed at 7.33pm.
The next scheduled meeting of the Amenities and Open Spaces Committee will take place on Wednesday 16th September via Zoom, access code and password to be provided with agendas at the time.