TH&C July 2022 DRAFT Minutes
TOWN HALL AND CEMETERY COMMITTEE
Minutes of the meeting of Market Deeping Town Council’s Town Hall and Cemetery Committee held on Wednesday 6th July 2022 at 6.30 pm at the Town Hall, Market Deeping.
Cllr Broughton presided over Cllr Mrs Redshaw and Cllr Shelton.
The Deputy Clerk and Clerk was also in attendance.
17. Chair’s Welcome
Cllr Broughton welcomed members to the meeting in the absence of Cllr Miss Collins.
18. Apologies for absence
Apologies for absence had been received from Cllr Miss Collins and Cllr Lester.
19. To receive declarations of interest under the Localism Act 2011
There were no declarations of interest.
20. Minutes from meeting held on Wednesday 18th May 2022
It was RESOLVED unanimously to accept the minutes of the previous meeting as a true and accurate record. The Chair signed the minutes.
21. Clerk’s report
The Clerk informed the members of the following:
Cemetery
• Since the last meeting in May 2022 there has been 4 burials, 1 scattering of ashes and 3 cremated remains.
• Cemetery keeper reported that an old headstone had become unstable and had been removed on 14 June 2022 and placed in the park keepers shed for safety reasons. There are no contacts through which to arrange repairs therefore would the committee consider undertaking the repair works.
• At the Committee meeting on 17 November 2021, it was agreed to review the purchase of a gate and fence for the Spinney area in 6 months’ time. Do members wish to take this forward?
• The benches purchased last year have not weathered well. Going forward would the committee be happy to direct customers to an alternative supplier.
The Committee agreed that the headstone that had become unstable should be removed and placed at the side of the cemetery. This should be noted on the cemetery noticeboard stating that it was removed due to safety reasons and the date that it was removed.
The Committee agreed to review the purchase of a gate and fence for the Spinney in 6 months’ time. It was agreed that the price of materials would be extremely costly at this current time.
The Committee agreed to look at an alternative bench supplier for residents to use when purchasing the bench for the cemetery. The committee would like to keep the benches of similar appearance.
Town Hall
The Town Hall had been decorated by Councillor Mrs Redshaw for the Platinum Jubilee.
22. Update on work activity taking place in the cemeteries (old & new)
• The park keepers have reported anti-social behaviour in the Sanctum area and the police have been called on a number of occasions this year. Request to consider purchasing a security camera.
• The grass has now grown next to the extra kerbing that has recently been laid and is looking nice.
• Hay rack planters have an abundance of lovely flowers.
• General maintenance of the cemetery is all up to date and the old cemetery has been sprayed and the grass has been cut.
The Committee considered the request to purchase security cameras for the cemetery but did not wish to pursue this. It was agreed that any anti-social behaviour in the cemetery should be reported to the police.
23. Correspondence received up to 6th July 2022
|
No |
Received from |
Date Received |
Subject |
Committee Response |
|
1 |
Resident |
22.06.22 |
Request to purchase a bench in the cemetery. |
It RESOLVED to approve the request. |
|
2. |
Deeping Raft Race Committee |
22.06.22 |
Request for banner on Town Hall 18/19th July to 8/9th August 2022 |
Approved by Clerks |
|
3. |
Resident |
28.06.22 |
Memorabilia removed from around the grave, would like to know why. |
Cllr Broughton would arrange to meet with the resident to discuss their concerns. |
24. Finances: Omega reports: Review of budget/expenditure/income
The deputy clerk had presented a copy of the Omega report to all members prior to the meeting. Cllr Broughton asked if there were any questions and there were none.
25. Chair’s Town Hall Report
Cllr Broughton had noted the comments made in the Deputy Clerk’s report and thanked Cllr Redshaw for decorating the Town Hall.
26. For members to consider the Town Hall remedial works
This item is to be discussed at the next meeting.
27. Chair’s Cemetery Report
Cllr Broughton reported that the cemetery was looking lovely and well maintained and had noted the comments in the Park-keepers report.
28. For members to consider and discuss any points raised in the Open Session.
There were none.
29. To consider items for inclusion on the agenda for the next meeting of Town Hall and Cemetery Committee
• For members to consider the Town Hall remedial works.
Cllr Broughton thanked everyone for their attendance and closed the meeting at 6.55 pm. The next meeting of the Town Hall and Cemetery meeting will be held on Wednesday 7th September 2022.