2026 Minutes (Planning and Highways Committee)

June 2026 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 3 June 2026 at 7.00pm. Cllr Dr Byrd presided over Cllr Mrs Banks, Cllr Hughes, Cllr Neilson, Cllr Mrs Steel, Cllr Gamble and Cllr Wey.

The Deputy Clerk was also in attendance.

1. Chairman’s Welcome

The Chairman welcomed everyone to the meeting. The meeting opened at 7.00pm.

2. Apologies for Absences

Apologies for absence was received from Cllr Mrs Jones prior to the meeting.

3. To Receive Declarations of Interest under the Localism Act 2011

There were no declarations of interest.

4. Minutes from the Planning and Highways Committee meeting held on Wednesday 6 May 2026

It was RESOLVED with one abstention to accept the minutes of the Planning and Highways Committee meeting held on 6 May 2026 as a true and accurate record. The Chair signed the minutes.

5. Clerk’s Report
The Deputy Clerk informed that continued communication is taking place between Cllr Mrs Jones and Lincolnshire County Council regarding the borehole. Updates are being posted on Market Deeping Town Council’s Facebook page, the last post informed that Lincolnshire County Council are working behind the scenes with specialist contractors and a hydrogeologist to establish the best option to ensure the issue with the borehole is safely resolved. Lincolnshire County Council are aware of the dates of events that are due to take place this year such as the Raft Race and the Christmas Market.

6. Correspondence

Members had received a copy of the correspondence report prior to the meeting.

Correspondence to be noted – Received up to 3 June 2026
No.	Received from	Date Received	Subject	Committee Response
1.	Resident	04.05.26	Concern expressed about signage on new pizza place, Church Street	Clerk informed resident that SKDC planning department are aware and are actively looking into the matter. Provided the resident with SKDC’s contact details should she wish to contact them.
2.	SKDC	06.05.26	Agenda for Planning Committee, Thursday 14 May 2026, 10.00am	Noted.
3.	SKDC	11.05.26	Record of valid planning applications registered between 4-8 May 2026	Noted.
4.	SKDC	18.05.26	Record of valid planning applications registered between 11-15 May 2026	Noted.
5.	SKDC	26.05.26	Record of valid planning applications registered between 18-22 May 2026	Noted.
6.	SKDC	01.06.26	Record of valid planning applications registered between 25-29 May 2026	Noted.
7.	SKDC	03.06.26	Agenda for Planning Committee, Thursday 11 June 2026, 1.00pm	Noted.

Cllr Wey joined the meeting at 7.15pm.

Correspondence to be acted upon – Received up to 3 June 2026
No.	Received from	Date Received	Subject	Committee Response
1.	SKDC	05.05.26	New Street Name consultation – SNN/2026/0167 re Development off Wellington Way. Developer proposing to officially call the street Mornington Court. Mornington was the 1st Duke of Wellington’s mother’s name.	Correspondence sent to P&H Cttee The committee considered the developer’s proposal and do not object but would like to propose an alternative street name. The committee agreed that Scout Close would be more relevant to the area, the streets in the area are also named after aircrafts. The Scout was an aircraft that was used in WWI and therefore would be in keeping with the street naming theme and recognition of the Scouts premises located in the area.
2.	Cllr Dr Byrd on behalf of a Community Group	13.05.26	No pavement to Swines Meadow enabling pedestrian’s safe access to the site. A number of groups use Swines Meadow and the only safe access is to travel by car, which is not possible for everyone.	Cllr Dr Byrd to consider options but ultimately this area falls within Deeping St James Parish Council’s (DSJ) remit. It was agreed that this should be referred to DSJ to consider.

7. Finance

a. Omega Report: Review of performance to date, budget/expenditure/income

The Clerk had provided members with a report prior to the meeting. Cllr Dr Byrd asked members if there were any comments on the omega report and there were none.

Planning

8. To consider the planning applications received up to 3 June 2026, as per SKDC Weekly Planning lists

Ref. no	Application details and address	MDTC response
S26/0646	Applicant: Mr A Kirby Location: Land to the east of Lysander Drive/Whitley Way, Lysander Drive, Market Deeping Proposal: Hybrid planning application seeking: (A)a full application for Plot One for 3,230 square metres of Class E parts (c) and (g), B2 and B8 use, in 11 units with a new access from Lysander Drive, parking, landscaping and drainage infrastructure; and (B) an outline application for up to 33,275 square metres of Class E parts (c) and (g), B2 and B8 use and 616 square metres of sui generis drive-thru use (Details of access for consideration with matters of scale, landscaping, appearance and layout reserved). App Type: Outlining Planning Permission SKDC deadline: 3 June 2026	The Planning and Highways Committee welcomes the development and its employment opportunities. The Committee had the following comments: - Consideration for residents to be able to walk and cycle safely to the area (segregated cycling routes). Access to drive through from Towngate East. Roofs to have solar panels. More landscaping to create a pleasant place to work. Plot 8 should be more attractive due to the proximity to residential property.
S26/0452	Applicant: Mr Andy Moore Location: Deeping Sports & Social Club, Towngate East, Market Deeping, PE6 8LQ Proposal: Creation of a 3G Artificial Grass Pitch (AGP) with perimeter fencing, hardstanding areas, access footpath, storage container, floodlights and associated bunds. App Type: Full Planning Permission SKDC deadline: 6 June 2026	The Planning and Highways Committee supports the application.
S26/0639	Applicant: Mr James Wherry Location: Mill House, 27 Stamford Road, Market Deeping, PE6 8AB Proposal: Alteration and extension of outbuildings to form 1 no. new dwelling and annexe App Type: Full Planning Permission SKDC deadline: 6 June 2026	The Planning and Highways Committee are neutral on this planning application but requests a copy of the conservation officer’s report.
S26/0640	Applicant: Mr James Wherry Location: Mill House, 27 Stamford Road, Market Deeping, PE6 8AB Proposal: Alteration and extension of outbuildings to form 1 no. new dwelling and annexe App Type: Listed Building Consent SKDC deadline: 6 June 2026	The Planning and Highways Committee were neutral and had no comments.
S26/0878	Application Type: Licensing Consultation Registered: 11 May 2026 Proposal: Major Variation for Lillis Team Room, 3 Market Gate, Market Deeping Location: 3 Market Gate, High Street, Market Deeping	SKDC Environmental Protection Licensing have no objections to the licence being granted.
S26/0771	Applicant: Mr Kevin Burdock Location: Land East of 51, Towngate East, Market Deeping, PE6 8DR Proposal: Erection of bungalow and industrial units App Type: Full Planning Permission SKDC deadline: 13 June 2026	The Planning and Highways Committee are neutral on this planning application but would like the planning officer to consider if the land is suitable for both residential and industrial.
S26/0869	Applicant: Mr P Gentleman Location: 8 Park Drive, Market Deeping, PE6 8BG Proposal: Single storey porch to the front elevation App Type: Householder SKDC deadline: 18 June 2026	The Planning and Highways Committee support this application.

9. Planning applications and their results received up to 3 June 2026

No decision notices had been received up to 3 June.

10. For members to review the monitoring of approved planning applications

No.

Approved Planning Application

Reported by/ Date

Response/Action

No planning application received regarding property on Church Street removing trees and shrubbery in the conservation area.

P&HC

16.03.26 As requested by P&HC on 4 March this was reported to SKDC to investigate

26.03.26 SKDC planning enforcement investigating the matter, reference number is ENF26/0065.

15.04.26 SKDC enforcement have visited the site but have not been able to contact the owners to discuss. SKDC will contact the council once the matter is resolved.

Highways

11. For members to review reported highways issues.

The Deputy Clerk had circulated a copy of the Highways issue report prior to the meeting.

MDTC Reported Highway Issues – Planning & Highways Committee – up to 3 June 2026
No	Highway Issue	Date reported	Reported to	Response
1	Increase in traffic/parking on Godsey Lane following the relocation of the post office. Concern expressed by residents that it is unsafe for pedestrians.		LCC	*Meeting took place with Cllr Shelton, Cllr Dr Byrd, Cllr Mrs Jones, Deputy Clerk and the Senior Highways Officer, LCC on 2 May, awaiting feedback. 12.06.23 LCC informed that a written forward planning brief for the parking restrictions to be reviewed outside the post office and around the junction had been sent to the county councillor for approval. Once approved it can be submitted to be included on the programme of works. As it is a substantial programme they cannot provide a timeframe at present. 27.02.24 – Deputy Clerk requested an update from LCC highways. 05.06.24 – Deputy Clerk reported that LCC Highways were following this up. 25.09.24 – Deputy Clerk requested an update from LCC regarding the parking restrictions near the post office and pedestrian crossing points. 26.09.24 – LCC checking on progress. Nov/Dec 24 - Safe crossing points have been installed on Godsey Lane. 05.02.26 – LCC Highways following up the installation of double yellow lines at the post office roundabout.
2	Pavement Gap – Northfield Rd	02.05.23	LCC	*As above – ongoing
3	Quiet Lane Status – Millfield Rd	02.05.23		*As above – ongoing 03.09.25 – Cllr Mrs Jones confirmed that this is ongoing
4	Stamford Road – Cllrs request for double yellow lines to be installed outside the two new houses due to the narrowness of the road. The yellow lines would not be installed outside existing properties.	06.06.23	LCC	07.07.23 - LCC will review this request once the building work has been completed but believes the narrowing of the road actually is a natural form of traffic calming.
5	Bend on Northfield Road into Blenheim Way.			06.09.23 P&H Cttee requested this be listed on the Highways report for monitoring. The Committee have raised this as an area of concern with LCC on previous occasions. 02.02.24 – Two road incidents took place on Friday 2 February 2024. A business in the area has copied in LCC, Police, Lincs Road Safety Partnership and the district councillor. 09.02.23 Two further road incidents reported by local business to LCC/Police/District Councillor. 12.02.24 Deputy Clerk contacted LCC Highways as per P&H Cttee’s request for immediate safety measures to be installed at this location. 21.02.24 – LCC responded and informed that they have carried out interim measures to address concerns, including lining improvements and vegetation clearance so warning signs are more visible. Works are underway to review the speed limit on Northfield Road and works are also planned to re-texture the road surface and improve skid resistance later this year. 01.05.24 – LCC consulting on reducing the speed limit to 40mph on Northfield Road. 01.05.24 – P&H Ctte resolved unanimously to request that the speed limit is reduced to 30mph due to the new housing development and future housing developments along Northfield Road. 29.05.24 – Consultation response sent from P&H Cttee to LCC.
6	Cllr reported a broken bench located in St Guthlac’s Avenue. The bench is not owned by MDTC	04.10.24	FixMyStreet Ref 4198498	SKDC referred the matter to LCC. 22.01.26 Followed up with SKDC as Lincs saying bench does not belong to them.
7	Earlier in the year a tree fell across Stamford Road due to strong winds. The tree was removed from the road and laid on the verge, there are still a lot of chopped branches on the verge which needs clearing.	03.07.25	FixMyStreet Ref 2848556	03.07.25 LCC logged the report. 21.07.25 LCC are sorry but they are not taking immediate action with this report because their current resources are extremely limited and have to focus their enforcement on matters of a significant danger or nuisance to road users. LCC will, however, continue to monitor the site during their routine inspections and will review the situation.
8	Resident reported that The Orchard pavement is a trip hazard due to uneven surface.	11.08.25	Fixmystreet Ref 2852524	13.08.25 – Reported by Cllr Dr Byrd on Fixmystreet 13.08.25 – LCC investigating.
9	Paving area outside Moore Thompson, 27 Market Place, PE6 8EA. Cracked slabs some of which are wobbly and a trip hazard	17.12.25	Fixmystreet 2866001	17.12.25 Reported to LCC 17.12.25 LCC have investigated and works are now planned. Once the work is due to take place, they will let the council know. 24.12.25 LCC reported action is scheduled.
10	Broke and uneven slabs on John Eve Way near Tesco roundabout	05.02.26	Fixmystreet 2875318	05.02.26 Reported to LCC 18.02.26 Highways issued work out to delivery gangs. 12.05.26 LCC in progress. 13.05.26 LCC reported fixed.
11	Resident reported street light on walkway between Douglas Road and Wade Park Avenue near the gate of Market Deeping Bowls Club has been removed, remnants taped up with red and white tape. Resident would like to know when a replacement light will be installed as there is now insufficient light.	03.03.26	Fixmystreet 2882696	04.03.26 Reported to LCC/SKDC. 04.03.26 LCC have investigated and works are now planned.
12	Resident reported standing water covering less than half the road on the High Street.	04.03.26	Fixmystreet 4212432	04.03.26 Reported by resident to LCC
13	Resident reported to the town hall that a new water meter had been installed in the public pavement and is now a trip hazard. Location outside 5 Dixon Road	04.03.26	Fixmystreet 2882712	04.03.26 Reported to LCC. 12.03.26 LCC reported they have assessed the footpath condition and whilst it has deteriorated it does not yet require further action. If the fault deteriorates significantly then please report this again to LCC and they will investigate further.
14	3 dead trees along Millfield Road	03.07.25	Fixmystreet 2848553	04.07.25 LCC reported that this issue is more complicated than they first thought. They will need to do further investigations and will let MDTC know the situation as soon as they can. 08.07.25 LCC completed their investigation and works are now planned. 10.07.25 Cllr Steel informed that there are more trees along Millfield Road that are dead and need to be assessed. 10.07.25 Deputy Clerk updated Fixmystreet that there are dead trees along the whole of Millfield Road that needs to be assessed. 10.07.25 LCC informed the highways team have issued this work out to one of their delivery gangs and will let the council know when the job is complete. 26.11.25 Reported to LCC that the trees that were initially reported have not be removed although some trimming had taken place on other trees. 03.12.25 – As this is a protected Green Lane MDTC would like new trees to be planted where the dead trees have been removed to preserve the context of the Lane. Deputy Clerk to request. 15.12.25 – Deputy Clerk contacted LCC requesting new trees as above. 20.01.26 – LCC reported fixed. 01.04.26 – Agreed at P&H Cttee to reinstate this matter on the Highways report. 03.06.26 – Cllr Mrs Steel provided a photo of the dead trees and their locations. The Deputy Clerk to submit to Fixmystreet.
15.	Weeds all along High Street and Market Place Market Deeping	30.4.26	Fixmystreet Ref: 2890004	Reported via Fix my Street ref. 2890004 13.05.26 LCC informed the following that LCC undertakes two weed treatments per annum, the first of which took place during the week commencing the 20th April, please allow 21-28 days for the treatment to take effect. LCC does not remove weeds, so please refer any request for road sweeping to your local Borough Council. LCC will be taking no further action. Cllr Hughes to forward photos of the weeds along the High Street for submission to SKDC.
16.	John Eve Way – Roundabout entering Tescos, shrubbery overgrown and vehicles entering and existing Tescos are unable to see pedestrians clearly.	12.05.26	Fixmystreet Ref: 2891238	13.05.26 LCC investigating. 03.06.26 LCC are sorry but in this instance we don’t intend on taking immediate action. Because our current resources are extremely limited we have to focus our enforcement on matters of significant danger or nuisance to road users. LCC will, however, continue to monitor the site during our routine inspections and will review the situation. 03.06.26 The Committee agreed, in light of LCC’s response above, a further request to Tesco’s to trim back shrubbery due to the safety of pedestrians.
17.	Outside 21 High Street – Drain or water meter cover broke and a trip hazard	27.05.26	Fixmystreet Ref: 2892761	27.05.06 LCC investigating. 29.05.26 LCC passed to Highways Officers for the team to assess the matter.

Cllr Gamble reported that there are a number of road signs left in the area following the recent resurfacing of Church Street. The Committee agreed that, if possible, these are collected by our park-keeper and stored in one area for the contractors to collect.

Cllr Mrs Steel requested that due to the recent accident at Towngate cross roads on Halfleet that Lincolnshire Highways are invited to visit the area to consider some safety measures. Cllr Mrs Steel would like to be present at the meeting.

12. For members to receive an update on the town centre car park

The Deputy Clerk updated the committee under item 5 Clerks report.

13. For members to consider reports of residents using hosepipes from the river to water gardens (PS)

Cllr Mrs Steel reported that it is not illegal to obtain up to 20 cubic metres per water per day from the river although it is not advisable to spray on vegetables etc.

Conservation Area

14. For members to review any issues relating to the Conservation area

For members to vote on whether to approach SKDC to request that the food bin located in the Town Centre is removed (NN).

Cllr Neilson informed that the food bin was installed without the knowledge of the Town Council and due to cross contamination SKDC are refusing to empty their own food bin. The bin has not been emptied for 8 weeks and there are maggots and a strong smell. It was RESOLVED unanimously to contact SKDC to request that the food bin is removed.

For members to receive an update on the town centre clock (PB)

It was agreed to proceed with the clock installation now that the area around the borehole is contained. Once a date is confirmed a ceremony will take place to mark the occasion.

For members to consider enhancing the monument at Towngate Crossroads (PB)

It was agreed to explore options to enhance the monument by putting a three-sided fence or small wall with a plaque outlining what the monument represents. Cllr Dr Byrd would also like some shrubbery to shield the view of the electrical and broadband units behind the monument. It was agreed to invite Lincolnshire County Council to visit the area with Councillors to discuss options. It was agreed that enquiries should be made to see if there are any grants available or money available in the ear marked reserves. Cllr Mrs Steel would contact Deeping Heritage Group to obtain information about the monument.

A number of concerns have been raised regarding signage and parking on double yellow lines outside the new businesses on Church Street. It was agreed this should be raised with SKDC enforcement.

The Committee welcomes the new eatery that will shortly be opening in the former Iron Horse and have noted that the premises licence has been applied for.

15. For members to review any matters arising from the public session

There were no matters arising from the public session.

16. To consider items for inclusion on the agenda for the next meeting

There were no agenda items at this time.

The next meeting is to be held on Wednesday 1 July 2026.

There being no other business, Cllr Dr Byrd thanked everybody for their attendance and closed the meeting at 8.55pm.