2026 Minutes (Planning and Highways Committee)

April 2026 Minutes

Market Deeping Town Council – Planning and Highways Committee

Minutes of a meeting of Market Deeping Town Council’s Planning and Highways Committee held on Wednesday 1 April 2026 at 7.00pm. Cllr Dr Byrd presided over Cllr Mrs Jones, Cllr Hughes, Cllr Neilson, Cllr Mrs Steel and Cllr Gamble. The Deputy Clerk was in attendance.

127. Chairman’s Welcome

The Chairman welcomed everyone to the meeting and Cllr Gamble who had recently joined the Planning and Highways Committee. The meeting opened at 7.00pm.

128. Apologies for Absences

Apologies for absence was received from Cllr Wey prior to the meeting.

129. To Receive Declarations of Interest under the Localism Act 2011

There were no declarations of interest.

130. Minutes from the Planning and Highways Committee meeting held on Wednesday 4 March 2026

It was RESOLVED unanimously to accept the minutes of the Planning and Highways Committee meeting held on 4 March 2026 as a true and accurate record. The Chair signed the minutes.

131. Clerk’s Report

	Comments
Grass verge cutting commenced at the end of March, this will be the first cut of the year.	Cllr Gamble informed that an area of grass on The Avenue had not been cut. The location will be checked on the maps and if it had been omitted it will be brought to the contractor’s attention. Cllr Dr Byrd had been contacted by a resident who informed that following the recent grass cutting there was a lot of grass laying on the pavements along Lady Margaret’s Avenue. The Committee requested that it is brought to the contractor’s attention with a request to clear the pavements of grass.
Since the meeting with Lincolnshire Highways in February there had been no update regarding the request for double yellow lines at the roundabout outside the post office on Godsey Lane.	The Committee noted.
The clock company have been informed that we have been advised to delay the installation until the ongoing works outside the Town Hall are complete.	Cllr Dr Byrd informed that once it is known when the borehole work is likely to be completed, an installation date will be agreed with the clock company.
As part of SKDC’s walking festival in April, Cllr Dr Byrd has organised a walk on Saturday 18 April. SKDC have provided posters which are located on noticeboards advertising all walks within the district.	Cllr Dr Byrd informed that the walk organised for Market Deeping will commence at 10.00am outside the town hall.
Members to consider cancelling the May Planning and Highways Committee meeting.	It was RESOLVED unanimously to not cancel the meeting at this stage and to consider nearer the time.

132. Correspondence

Members had received a copy of the correspondence report prior to the meeting.

Correspondence to be noted – Received up to 1 April 2026
No.	Received from	Date Received	Subject	Committee Response
1.	SKDC	09.03.26	Record of valid planning applications registered between 2 – 6 March 2026	Noted.
2.	SKDC	11.03.26	Planning Application – Public Speaking Notification S25/2223	Noted.
3.	LCC	12.03.26	Notification of temporary traffic regulation order – Market Deeping TTR016075 Reason for restriction: Emergency – Flooding from borehole Nature and Location of restriction: Emergency Road Closure Order – B1525 Market Place/High Street (Between Church Street & a point 90m Southwest) Period of restriction: 13.03.26 – 27.03.26	Noted.
4.	SKDC	16.03.26	Record of planning applications registered between 9 – 13 March 2026	Noted.
5.	SKDC	23.06.26	Record of valid planning applications registered between 16 – 20 March 2026	Noted.
6.	SKDC	26.03.26	Alleged Breach – Unauthorised works to trees in a conservation area. SKDC Planning enforcement investigating Reference No. ENF26/0065	Noted.
7.	SKDC	30.03.26	Record of valid planning applications registered between 23-27 March 2026	Noted.
8.	LCC	30.03.26	Notification of temporary traffic regulation order – Market Deeping TTRO15635 Reason for restriction: Installing ducting Nature and location of restriction Road Closure Order – Dovecote Road (Between property numbers 12 and 16) Period of restriction: 11.05.26 – 13.05.26	Noted.

Correspondence to be acted upon – Received up to 1 April 2026
No.	Received from	Date Received	Subject	Committee Response
1.	SKDC	13.03.26	Planning Policy Notification – Consultations and Local Plan Timetable	Noted.
2.	SKDC	16.03.26	Notice of Draft Design Code Engagement – Online Workshop	Noted.
3.	Resident	19.03.26	Concerns expressed about the increased littering and signage within the conservation area.	The Committee agreed that the littering in the area should be monitored. Concern was also expressed about the signage in the conservation area and this would be raised with SKDC.
4.	Councillor	25.03.26	Poster/Banner within the conservation area	The Committee requested that the poster/banner is brought to SKDC’s attention as it is not in keeping within a conservation area.

133. Finance

Omega Report: Review of performance to date, budget/expenditure/income

The Clerk had provided members with a report prior to the meeting. Cllr Dr Byrd asked members if there were any comments on the omega report and there were none.

Planning

134. To consider the planning applications received up to 1 April 2026, as per SKDC Weekly Planning lists

No planning applications were received from SKDC.

135. Planning applications and their results received up to the 1 April 2026

Ref No.	Application details and address	SKDC Decision
S26/0014	Applicant: Mr Joseph Wild Location: Land off Wellington Way, Wellington Way, Lincolnshire Proposal: Submission of details reserved by condition 9 (Travel Plan) of planning permission S24/2110 – Erection of 11 dwellings with associated access, parking and landscaping	Submitted details are acceptable.
S25/2290	Applicant: Nathan Herbert Location: Land of Wellington Way, Market Deeping, Lincolnshire Proposal: Submission of details reserved by biodiversity net gain condition and condition 4 (surface water drainage scheme), 5 (priority risk assessment) and 7 (noise management plan) of planning permission S24/2110 – Erection of 11 dwellings with associated access, parking and landscaping Date received: 26.11.25 Decision date: Details approved 23.03.26	Submitted details are acceptable.
S26/0350	Applicant: Miss Williamina Delton Location: Stable Cottage, High Street, Market Deeping, PE6 8ED Proposal: Section 211 notice for the removal of two conifer trees next to the garage. Client is getting concerned about how close the tree is to the garage. Date received: 02.03.26 Decision date: 30.03.26	Work allowed 30 March 2026
S26/0538	Proposal: 5-day notice in order to remove a dangerous apple tree Location: 55 Church Street, Market Deeping, PE6 8AN	SKDC confirmed works can proceed.
S26/0299	Applicant: Mrs Steph Redhead Location: 10 Woodcroft Close, Market Deeping, PE6 8BT Proposal: Remove 2 Hawthorn trees Date received: 24.02.26 Decision date: 31.03.26	Work allowed 31 March 2026
S26/0411	Applicant: Mrs Val Hacker Location: Georgian Cottage, High Street, Market Deeping, PE6 8ED Proposal: Section 211 notice to pollard Willow tree Date received: 13.03.26 Decision date: 31.03.26	Work allowed 31 March 2026

136. For members to review the monitoring of approved planning applications

No.

Approved Planning Application

Reported by/ Date

Response/Action

No planning application received regarding property on Church Street removing trees and shrubbery in the conservation area.

P&HC

16.03.26 As requested by P&HC on 4 March this was reported to SKDC to investigate

26.03.26 SKDC planning enforcement investigating the matter, reference number is ENF26/0065.

Highways

137. For members to review reported highways issues.

The Deputy Clerk had circulated a copy of the Highways issue report prior to the meeting.

MDTC Reported Highway Issues – Planning & Highways Committee – up to 1 April 2026
No.	Highway Issue	Date reported	Reported to	Response
1	Halfleet (between St Guthlac’s Church and Towngate) – Significant carriageway deterioration.	22/07/20	LCC Ref 373932	Fix my street details below 23/07/20 – Investigating 23/07/20 – In Progress 25/11/20 – Action scheduled 04/01/21 – Chased up by District Cllr 18/02/21 – In Progress 10.12.21 – LCC reported fixed 05.01.22 Cllr Shelton advised that he would check that the road had been repaired. 07.12.22 – P&H Cttee to check if the work had been carried out by LCC, if not resubmit request for the repair work. As requested, the Deputy Clerk has written to the county Councillor for Market Deeping and awaiting a response. Discussed with Senior Highways Officer from LCC on 2 May – awaiting feedback 02.06.23 – LCC highways have visited the site and have confirmed that repair work is required. This will be programmed in but could not give a date at this time. 10.02.25 – LCC highways informed that the whole road along Halfleet and Church Street will be resurfaced, which is an increase to the original programme but no timescale could be given. March 2026 – Notification from LCC informing that carriage resurfacing works will be taking place 14 April 2026 until 14 May 2026. A full road closure will be in place during this time 21:00 until 06:00 with limited access during this time.
2	Increase in traffic/parking on Godsey Lane following the relocation of the post office. Concern expressed by residents that it is unsafe for pedestrians.		LCC	*Meeting took place with Cllr Shelton, Cllr Dr Byrd, Cllr Mrs Jones, Deputy Clerk and the Senior Highways Officer, LCC on 2 May, awaiting feedback. 12.06.23 LCC informed that a written forward planning brief for the parking restrictions to be reviewed outside the post office and around the junction had been sent to the county councillor for approval. Once approved it can be submitted to be included on the programme of works. As it is a substantial programme they cannot provide a timeframe at present. 27.02.24 – Deputy Clerk requested an update from LCC highways. 05.06.24 – Deputy Clerk reported that LCC Highways were following this up. 25.09.24 – Deputy Clerk requested an update from LCC regarding the parking restrictions near the post office and pedestrian crossing points. 26.09.24 – LCC checking on progress. Nov/Dec 24 - Safe crossing points have been installed on Godsey Lane.
3	Pavement Gap – Northfield Road	02.05.23	LCC	*As above – ongoing
4	Quiet Lane Status – Millfield Road	02.05.23		*As above – ongoing 03.09.25 – Cllr Mrs Jones confirmed that this is ongoing.
5	Stamford Road – Cllrs request for double yellow lines to be installed outside the two new houses due to the narrowness of the road. The yellow lines would not be installed outside existing properties.	06.06.23	LCC	07.07.23 - LCC will review this request once the building work has been completed but believes the narrowing of the road actually is a natural form of traffic calming.
6	Bend on Northfield Road into Blenheim Way.			06.09.23 P&H Cttee requested this be listed on the Highways report for monitoring. The Committee have raised this as an area of concern with LCC on previous occasions. 02.02.24 – Two road incidents took place on Friday 2 February 2024. A business in the area has copied in LCC, Police, Lincs Road Safety Partnership and the district councillor. 09.02.23 Two further road incidents reported by local business to LCC/Police/District Councillor. 12.02.24 Deputy Clerk contacted LCC Highways as per P&H Cttee’s request for immediate safety measures to be installed at this location. 21.02.24 – LCC responded and informed that they have carried out interim measures to address concerns, including lining improvements and vegetation clearance so warning signs are more visible. Works are underway to review the speed limit on Northfield Road and works are also planned to re-texture the road surface and improve skid resistance later this year. 01.05.24 – LCC consulting on reducing the speed limit to 40mph on Northfield Road. 01.05.24 – P&H Ctte resolved unanimously to request that the speed limit is reduced to 30mph due to the new housing development and future housing developments along Northfield Road. 29.05.24 – Consultation response sent from P&H Cttee to LCC.
7	Cllr reported a broken bench located in St Guthlac’s Avenue. The bench is not owned by MDTC	04.10.24	FixMyStreet Ref 4198498	SKDC referred the matter to LCC. 22.01.26 Followed up with SKDC as Lincs saying bench does not belong to them.
8	Earlier in the year a tree fell across Stamford Road due to strong winds. The tree was removed from the road and laid on the verge, there are still a lot of chopped branches on the verge which needs clearing.	03.07.25	FixMyStreet Ref 2848556	03.07.25 LCC logged the report. 21.07.25 LCC are sorry but they are not taking immediate action with this report because their current resources are extremely limited and have to focus their enforcement on matters of a significant danger or nuisance to road users. LCC will, however, continue to monitor the site during their routine inspections and will review the situation.
9	Resident reported that The Orchard pavement is a trip hazard due to uneven surface.	11.08.25	Fixmystreet Ref 2852524	13.08.25 – Reported by Cllr Dr Byrd on Fixmystreet 13.08.25 – LCC investigating.
10	Paving area outside Moore Thompson, 27 Market Place, PE6 8EA. Cracked slabs some of which are wobbly and a trip hazard	17.12.25	Fixmystreet 2866001	17.12.25 Reported to LCC 17.12.25 LCC have investigated and works are now planned. Once the work is due to take place, they will let the council know. 24.12.25 LCC reported action is scheduled.
11	Broke and uneven slabs on John Eve Way near Tesco roundabout	05.02.26	Fixmystreet 2875318	05.02.26 Reported to LCC 18.02.26 Highways issued work out to delivery gangs.
12	Resident reported street light on walkway between Douglas Road and Wade Park Avenue near the gate of Market Deeping Bowls Club has been removed, remnants taped up with red and white tape. Resident would like to know when a replacement light will be installed as there is now insufficient light.	03.03.26	Fixmystreet 2882696	04.03.26 Reported to LCC/SKDC. 04.03.26 LCC have investigated and works are now planned.
13	Resident reported standing water covering less than half the road on the High Street.	04.03.26	Fixmystreet 4212432	04.03.26 Reported by resident to LCC
14	Resident reported to the town hall that a new water meter had been installed in the public pavement and is now a trip hazard. Location outside 5 Dixon Road	04.03.26	Fixmystreet 2882712	04.03.26 Reported to LCC. 12.03.26 LCC reported they have assessed the footpath condition and whilst it has deteriorated it does not yet require further action. If the fault deteriorates significantly then please report this again to LCC and they will investigate further.
15	Resident requested that a Kingsgate Road sign is moved to a more visible location to assist emergency services and delivery drivers. Photos of existing sign location and proposed location was updated to Fixmystreet	09.03.26	Fixmystreet 9072491	09.03.26 – Reported to SKDC. 09.03.26 – SKDC will update as it progresses.
16	Resident informed that there is a raised drain on the High Street (along from The Stage). Resident tripped and injured herself.	12.03.26	Fixmystreet 288488	17.03.26 – Reported to LCC 17.03.26 – LCC informed that it had been fixed. 18.03.26 – Resident informed that it had been fixed by LCC.

Cllr Mrs Steel informed that the recent request to LCC to remove dead trees on Millfield Road does not appear to have been fully completed. It was agreed that this matter should be reinstated on the Highways report. A discussion took place that the trees may not be dead and they should be monitored.

Conservation Area

138. For members to review any issues relating to the Conservation area

Two issues were discussed at item 132 regarding signage and littering within the conservation area. SKDC to be notified about the signage and the littering is to be monitored.

Cllr Hughes reported that there are quite a lot of leaves on the pavement outside Empire Gym and the nearby shops. This had been raised previously with SKDC and they reported that it is not within the job list. Cllr Dr Byrd requested that SKDC is contacted requesting that they consider including the clearing of leaves in their job list for the centre of Deeping.

139. For members to review any matters arising from the public session

There were no matters arising from the public session.

140. To consider items for inclusion on the agenda for the next meeting

Town Centre Clock Ceremony (PB)
SKDC Walking Festival - Review of the walk that took place in Market Deeping on 18 April (PB)

The next meeting is to be held on Wednesday 6 May 2026.

There being no other business, Cllr Dr Byrd thanked everybody for their attendance and closed the meeting at 7.55pm.