2026 Minutes (Amenities and Open Spaces Committee)

January 2026 Minutes
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March 2026 DRAFT Minutes

Market Deeping Town Council – Amenities and Open Spaces Committee

Minutes of a meeting held on Wednesday 11th March 2026 at 6.45 pm held in the Town Hall Chambers, Market Deeping. Cllr Broughton presided over Cllr Debbie Jones, Cllr Dick Hughes, Cllr Paul Hanson, Cllr Jean Sked and also present was the Clerk.

63. Chairman’s Welcome and Introductions

Cllr. Broughton extended a very warm welcome to all to the meeting.

64. To note apologies and accept valid reason for Absence

Cllr Jayne Reed, due to work commitments.

65. Declarations of Interest under the Localism Act 2011

There were no Declarations of Interest.

18.50pm Cllr Jean Sked arrived at the meeting and was welcomed by the Chairman.

66. Minutes of a previous AOS meeting held on the 14th January 2026

It was RESOLVED unanimously to accept the minutes of the meeting as a true and accurate record of the meeting. The Chairman signed the minutes.

67. Clerk’s report and update on work of the Park-Keepers

Members had received a copy of the report prior to the meeting.

Agenda Item 5

Clerk’s and Park Keeper’s report 11th March 2026

John Eve field

Railings are being refreshed as part of the Winter programme of maintenance

Town Centre

Investigations are continuing regarding flooding in the High Street

Clerk’s Report

Previously authorised to SKDC was permission for use of the Glene Field for a BMX display event to be held 21/2/26, subject to field conditions. Assessment week commencing 9/2/26 along with predicted rain-fall for the next 10 days, this event is unable to go ahead and has been rearranged for the 26/9/26. Email sent to update members
Authorised for expenditure (Town Clerk H&S item required by Park Keepers) Milwaukee 1v 13mm Band-file naked, battery and charger with a cost of £310.80

Cherry Tree Park

Nothing new to report

Charter Avenue Children’s Play Area

A newly installed swing has been extensively vandalised and can no longer be in use. Contact has been made with the supplier, and a new replacement swing will be installed, estimated lead time 8 weeks

Charter Avenue Allotments

No further updates

Welland Gardens

Land adjacent to Welland Gardens – investigations continue

Riverside Park

Nothing new to report

67. Correspondence to be noted and resolved upon

Correspondence – Amenities & Open Spaces – 11th March 2026 Agenda item 6

No.	Received from	Date Received	Subject		Committee Response
1.	WHS	15/1/26	Email: Request for use of the J.E Field on the 3rd March 2026 for the inter school’s cross- country run		Approved by Chairman, and committee members informed via email Jan 26
2.	NYF	22/1/26	Email: Request for use of the J.E Field on the 10th May 2026 for the annual Tractor Run		Approved by Chairman, and committee members informed via email Jan 26
3.	Market Deeping Model Railway Club	22/1/26	Email: Request to raise a banner on the John Eve Field 27th April – 10th May 2026 for Stamford Model Railway Exhibition		Approved by Clerks
4.	SKDC	22/1/26	Email: Request to raise a banner on the John Eve Field 28th August – 26th September 2026 to promote a BMX Skilz event (Glebe Field)		Approved by Clerks, this is re-schedule from February 2026 which was cancelled due to poor weather conditions and adverse field conditions
5.	Deepings Library	22/1/26	Email: Request to raise a banner on the John Eve Field 8th January – 10th February to promote a Fund-raising meal		Approved by Clerks
6.	Peterborough Sings!	22/1/26	Email: Request to raise a banner on the John Eve Field 13th February – 9th March 2026 to promote Men United in support of Prostate Cancer UK		Approved by Clerks
7.	Deeping Literary Festival	26/2/26	Email: Request to raise a banner on the John Eve Field AND on the Town Hall 15th April – 3rd may 2026 to promote the Deepings Literary Festival		Approved by Clerks
Correspondence to be Acted Upon – Received up to 11th March 2026

No.	Received from	Date Received	Subject	Committee Response
1.	Gray’s	21/1/26	Email: Request for the use of the J.E Field from either – arrival 5th October to 11th October 026, or, the following week up until the 18th October 2026	Approved by Chairman subject to field conditions
2.	The Boundary	4/3/26	Email: Request for use of Riverside Park, August BH (TBD) to host a community-based event to raise funds for local charities	Approved by Chairman and AOS committee members. There will be no field fees for this event for use of Riverside Park
3.	Two independent suppliers	11/3/26	Email: x 2 Quotes received regarding the deep cleaning of the Public Toilets.	Members voted and RESOLVED unanimously to have the Public Toilets deep cleaned and chose the lower quote of £1495.00 plus vat and instructed the Clerk to proceed

68. Omega Reports

Omega reports were circulated ahead of the meeting to all members. The Chairman asked if there were any questions. There were none.

69. Allotments: Initial maintenance and repairs of the perimeter fencing, for members to discuss and agree next steps

Members discussed and RESOLVED unanimously for the Clerk to obtain two quotes for the following; a) To provide screening/fencing on existing chain link fence that faces the children’s play area.

b) for the above to be either 5ft or 6ft panels, with concrete posts and mounted on a kickboard.

70. For members to consider and discuss any points in the Open session

There were none

71. To consider items for inclusion on the agenda for the next meeting of Amenities and Open Spaces committee, to be held in the Town Hall Chambers on Wednesday May 13th 2026 starting at 7.00pm to meet in the Council Chambers, Market Deeping.