March 2025 Minutes
Minutes of the Meeting of Market Deeping Town Council
Held on Wednesday 12 March 2025 at 7.30pm
At the Town Hall, Market Deeping
Present: Cllr Dr Byrd Cllr Mrs Sked
Cllr Mr Broughton Cllr Ms Reed
Cllr Mrs Steel Cllr Mrs Jones
Cllr Mr Piper Cllr Mr Guerge
The Clerk and Deputy Clerk were also in attendance.
Cllr Dr Byrd opened the meeting at 7:30pm. Phillip Neville attended the meeting representing the River Action Group to advertise the Great British Spring Clean which is taking place between 21st March 25 and 6th April 25. He informed should anyone wish to volunteer please meet at The Bell car park on Sunday 23rd March at 11am. Children and adults are all welcome. There will a safety talk, first aiders and hi-vis jackets will be provided.
184. Chairman’s Welcome & Introductions
Cllr Bryd welcomed members to the meeting at 7.35 pm.
185. To note apologies and accept valid reasons for absence
There were apologies for absence from Cllr Miss Collins, Cllr Hughes, Cllr Hanson and Cllr Neilson and these were accepted.
186. Declarations of Interest under the Localism Act 2011
There were none.
187. Acceptance of the minutes of a meeting held on 12 February 2025
Cllr Bryd asked members if they were to accept the minutes of the meeting of 12 February 2025. It was RESOLVED unanimously with one abstention to accept the notes of the meeting as a true and accurate record. The Chairman signed the minutes.
188. Reports: Including reports from Committees: Planning and Highways, Deeping Neighbourhood Plan (DNP) and Mayor’s diary and the Clerk’s report
Cllr Byrd provided an update from SKDC who have updated their CCTV coverage for all Towns in SKDC. They have opened a new facility which has a bank of 20 screens all divided into 4.
Planning and Highways
Cllr Byrd informed that the Planning and Highways Committee had discussed an application by SKDC to build social housing on Wellington Way. Comments by individuals can be made until 25.3.25.
Fly tipping on the top bend of Millfield Road was reported by a Councillor and an address was visible. This will be investigated by SKDC.
DNP
A monitoring report has been commissioned and the DNP are nearly in a position to use the information to update the Neighbourhood Plan.
Amenities and Open Spaces
Cllr Broughton provided the following updates:
• John Eve tree issue, BB to meet with neighbour
• Cherry trees flowering in Cherry Tree Park
• Cherry Tree Park in process of being transferred from SKDC
• DeepinKindness are organising a cinema event in John Eve Park on 1st August subject to obtaining the appropriate licenses being obtained from SKDC.
Cllr Guerge enquired about the Peterborough Road proposed development. Cllr Mrs Steel has tried to contact Peterborough City Council about the Peterborough Local Plan. Deeping Gate Parish Council have responded to the proposal.
The Deputy Clerk will check the email address of the Peterborough Local Plan team and will forward it to Cllr Mrs Steel.
Mayoral Diary
Mayor
The Mayor attended the following:
21.2.25 Bourne Town Council’s Charity Bingo Night – Bourne Corn Exchange.
10.3.25 – Commonwealth Day
Deputy Mayor
The Deputy Mayor attended the following:
21.2.25 Bourne Town Council’s Charity Bingo Night – Bourne Corn Exchange.
10.3.25 – Commonwealth Day
Clerk’s Report – 12th March 2025
The trees on John Eve will be surveyed by the Arboriculturist from North Kesteven District Council on Tuesday 11th and Thursday 13th March 2025.
The Commonwealth Day service was held at the Town Hall on Monday 10th March 2025 at 10am.
189. Correspondence to be noted and resolved upon
|
Correspondence to be Noted – Received up to 12 March 2025 |
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|
No. |
Received from |
Date Received |
Subject |
Committee Response |
|
1 |
PPG |
12.2.25 |
Wellness event to be held 17.5.25 |
Noted |
|
2 |
SKDC |
14.2.25 |
Local Development Scheme 2025-2028 |
Noted |
|
3 |
LCC |
26.2.25 |
LCC parish council community newsletter |
Noted |
|
4 |
River Action Group |
25.2.25 |
February newsletter |
Noted |
|
5 |
LALC |
21.2.25 |
eNews to 21.2.25 |
Noted |
|
6 |
Rural Services Network |
25.2.25 |
The Rural Bulletin - 25 February 2025 |
Noted |
|
7 |
LIVES |
25.2.25 |
February newsletter |
Noted |
|
8 |
River Action Group |
28.2.25 |
Great British Spring Clean 21.3.25 – 6.4.25 |
Noted |
|
9 |
Rural Services Network |
11.3.25 |
The Rural Bulletin - 11 March 2025 |
Noted |
|
10 |
LALC |
11.3.25 |
eNews to 7.3.25 |
Noted |
|
Correspondence to be Acted Upon – Received up to 12 March 2025 |
||||
|
No. |
Received from |
Date Received |
Subject |
Committee Response |
|
1. |
DSJ PC |
20.2.25 |
For members to consider a joint meeting with DSJ PC to discuss Deepin in kindness |
Cllrs Broughton, Byrd, Steel and Sked all volunteered to attend the meeting with DSJ PC. The Clerk will liaise. |
|
2. |
SKDC |
28.2.25 |
For members to consider the purchase of sandbags or aquasacs |
It was RESOLVED unanimously to purchase 200 sand bags and 50 aqua sacs from SKDC. |
|
3. |
SKDC |
05.03.25 |
Defibrillator training to be held 3.6.25 in the Green School – expressions of interest needed |
Attendance by Cllrs Piper, Guerge, Jones, Broughton, Byrd and Steel. DSJ PC to be invited. |
|
4. |
Lincs Police |
06.03.25 |
Priority setting survey to be returned. |
Councillors RESOLVED that the council’s priorities to be addressed by police are as follows: -
|
|
5. |
Sue Ryder |
14.2.25 |
Grief Kind Places – Community drop-in centre/sessions for anyone experiencing bereavement or grief |
This was RESOLVED to be a good idea and Cllrs thought there was a demand for the service in the Deepings. |
|
6. |
RBL |
12.3.25 |
Request to lay wreath at Riverside Park at 12pm on 8.5.25 – VE day |
It was RESOLVED unanimously to allow RBL to lay a wreath at the Riverside. |
190. Council Finances
a) Income and expenditure by cost centre
Members had received a copy of the Council Finances and Omega report prior to the meeting. Cllr Broughton asked if there were any questions. There were none.
b) Accounts to be paid March 2025
It was RESOLVED that the council pay its’ bills for March 2025. See appendix A.
c) For members to review Council Finances to 28.02.25
Members had no comments and accepted the report.
d) For members to receive and accept the internal auditor’s report for January 25
Members had no comments and accepted the report.
e) For members to review detailed income and expenditure to 28.2.25
Members had no comments and accepted the report.
191. For members to receive an update on Cherry Tree Park transfer
Cllr Broughton reported that no objections had been received following the advertisement in the local paper which was paid for by the Town Council. It was agreed to obtain quotes for the conveyancing work.
192. For members to receive an update on The Green Walk Wayfinding Project (PB)
Cllr Dr Byrd reported that there had been a slight delay due to meeting some of LCC’s policy guidelines regarding the installation of the benches. Cllr Dr Byrd informed that she would be notifying the organisation that it may be difficult to meet their deadline due to this.
193. For members to receive an update on the PPG (JR)
Cllr Ms Reed informed that she would be meeting with the Patient Experience Administrator at The Deepings Practice on Thursday 13 March. Cllr Ms Reed informed that there is a Health and Wellbeing event taking place on Saturday 17 May 2025, 10.00am – 3.00pm at The Deepings Practice for members of the public. Cllr Ms Reed asked if the Town Council would like a stand at the event. Cllr Mrs Jean Sked and Cllr Mrs Steel would be happy to host the stand. Cllr Mrs Sked to inform the Clerks what she would like to display.
194. For members to receive an update on the S106 agreement
It was RESOLVED unanimously to issue an invoice to Persimmon.
195. For members to consider a new account for S106 monies
It was RESOLVED unanimously to open a new account with the CCLA for the soon to be received S106 monies. The Clerk advised that the average fund yield to 28.2.25 was 4.57%.
196. For members to review and confirm bank account signatories
It was RESOLVED unanimously to confirm bank accounts signatories as Cllr Broughton, Cllr Dr Byrd, and Cllr Ms Collins.
197. For members to consider revising the Terms of Reference for the Finance and Personnel Committee
To ensure the committee is quorate in the event of holiday or sick absence it was RESOLVED unanimously to update the terms of reference as follows:
Finance and Personnel
1. Committee membership is made up by: Mayor, Deputy Mayor, Chairs of each committee and one other Councillor as decided by Full Council to establish a quorum of 3 members. However, all other members of Council have the right to attend any meeting and have speaking and voting rights
It was RESOLVED unanimously to include Cllr Mrs Jones as a member of the Finance and Personnel Committee.
198. For members to consider any action to be taken regarding excessive memorial items in the flat plaque area of the Cemetery
The Town Hall and Cemetery Committee considered this matter at their meeting in November 2024 and it was agreed to monitor and review the matter in January as the area of concern was due to recent bereavements. The Town Hall and Cemetery Committee meeting did not meet in January or March and it was agreed to discuss at Full Council. The cemetery policy was outlined for none committee members and it was agreed that Cllr Broughton would visit the cemetery to see if the area had improved.
199. For members to consider arrangements for forthcoming events: Civic dinner – 28th March 2025, Annual Town Meeting – 29th April 2025, VE Day 8TH May 2025, Funday Sunday 13th July 2025, and Defibrillator training and Air Ambulance Coffee morning
Civic Dinner – Friday 28th March 2025, Black Horse, Baston – Formal invitations have been issued and arrangements are ongoing.
Annual Town Meeting – 29th April 2025 – arrangements are progressing.
VE Day – Thursday 8th May 2025 – arrangements are progressing.
Funday Sunday – 13th July – the next meeting is taking place on 20th March.
Air Ambulance coffee morning – Cllr Ms Reed will explore with Deeping St James Parish Council about holding the coffee morning at the Funday Sunday event on 13 July.
200. For members to discuss and consider any points raised in the public session There were no matters for discussion.
201. Personnel Matters: Consideration to go into Closed Session to discuss:
There were no matters to discuss.
202. To consider items for inclusion on the agenda items for next meeting of the Town Council, to be held at The Town Hall, Market Deeping on Wednesday 9 April 2025.
• Christmas market feedback (FG)
• Dog fouling on pavements (FG)
• Clarity on recycling in grey bins (FG)
• Soroptimist – May agenda (JR)
• Annual Town meeting (PB)
• Police storage building (DJ)
The Chairman thanked all members for attending and declared the meeting closed at 9.15 pm. The next scheduled meeting of the Full Council will be held on Wednesday 9 April 2025.
Chairman’s signature........................................
Date..................................................................
Attachments: Appendix A