F&PC October 2024 Minutes
Minutes of a meeting of Market Deeping Town Council’s Finance and personnel Committee held on Wednesday 9 October 2024 at 2pm at The Town Hall, Market Deeping.
Cllr Dr Byrd presided over Cllr Miss Collins, and Cllr Broughton. The Clerk was also in attendance.
No members of the public attended.
16. Chairman’s Welcome
The chairman welcomed everyone to the meeting at 2.00pm
17. Apologies for Absence
There were no apologies for absence.
18. Declarations of Interest
There were no declarations of interest
19. Notes of minutes from the Finance & Personnel Committee meeting 31st July 2024
It was RESOLVED to accept the minutes of the meeting as a true and accurate record. Cllr Broughton signed the minutes as Chair.
20. Clerk’s report
Members had received a copy of the report prior to the meeting.
Clerk’s Report 9 October 2024
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21. Correspondence
Members had received a copy of the correspondence prior to the meeting.
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Correspondence to be Noted – Received up to 9 October 2024 |
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Correspondence to be Acted Upon – Received up to 9 October 2024
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Correspondence to be Acted Upon – Received up to 9 October 2024 |
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22. Omega report - Review of performance to date, budget/expenditure/income
The Clerk had provided members with a report prior to the meeting.
Cllr Dr Byrd asked members if there were any further comments on the Omega report there were none.
23. For members to consider the detailed income and expenditure to 30/09/2024
The clerk had provided members with a copy of detailed income and expenditure by budget heading to 30/09/2024. A discussion took place and it was RESOLVED that the detailed income and expenditure to 30/09/2024 were in order.
24. For members to review the asset register at 30/9/2024
It was RESOLVED that the asset register was in order. The Clerk has contacted Stamford auction rooms to get up to date written valuations for the Mrs Siddons painting, the Portrait of a lady painting and the Fire Station framed emblem. These then need to be added to the insurance policy.
25. For members to consider precept planning
A discussion took place regarding the precept. It was RESOLVED unanimously not to increase the % cost to residents for 2025/26.
A discussion took place regarding potential projects for 2025/26 which include the Town Centre clock and a new or refurnished front door for the Town Hall.
Match funding is available which would enable us to purchase 2 defibrillators for the Green School and John Eve Park for the price of one. The Clerks were requested to look in to this.
It was RESOLVED unanimously to research the feasibility of transferring Cherry Tree Park from SKDC to MDTC.
26. For members to consider transferring to CCLA account (precept received)
It was RESOLVED unanimously to transfer £100,000 from the current account in to the CCLA account.
27. For members to consider the internal auditor’s report for August 2024
The clerk had issued members with copies of the report for August 2024 prior to the meeting. Sample transactions audited had all been handled correctly and members were satisfied with the reports. Cllr Dr Byrd asked members if there were any questions and there were none.
28. Personnel – Consideration to go into Closed Session. To include:
Staff matters
It was proposed, seconded and RESOLVED unanimously to move into Closed Session to members of the press and public in accordance with the Public Bodies (Admission to Meetings) Act 1960, for members to discuss items that contained information of a confidential nature:
staff issues.
A discussion of a confidential nature took place regarding staffing matters.
It was then RESOLVED unanimously to come out of Closed Session.
29. The next Finance and Personnel committee meeting is scheduled for Wednesday 28 November 2024 at 2.00 pm in the Town Hall.
The Chairman thanked all members for their attendance and declared the meeting closed at 2.55pm.
Chairman’s signature…………………………………………………………………….
Date………………………………………………………………………………………………