F&PC December 2023 Minutes
Market Deeping Town Council - Finance and Personnel Committee
Minutes of a meeting of Market Deeping Town Council’s Finance and personnel Committee held on Wednesday 13 December 2023 at 3pm at The Town Hall, Market Deeping. Cllr Broughton presided over Cllr Miss Collins, and Cllr Shelton. The Clerk was also in attendance.
No members of the public attended.
35. Chairman’s Welcome
The chairman welcomed everyone to the meeting at 3.00pm
36. Apologies for Absence
There were no apologies for absence.
37. Declarations of Interest
There were no declarations of interest
38. Notes of minutes from the Finance & Personnel Committee meeting 11 October 2023
It was RESOLVED to accept the minutes of the meeting as a true and accurate record. Cllr Broughton signed the minutes as Chair.
39. Clerk’s report
Members had received a copy of the report prior to the meeting.
Clerk’s Report 13 December 2023
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40. Correspondence
Members had received a copy of the correspondence prior to the meeting.
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Correspondence to be Noted – Received up to 13 December 2023 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1 |
PSDF |
24.11.23 |
Account no. and administration changes |
Noted
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Correspondence to be Acted Upon – Received up to 13 December 2023 |
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No. |
Received from |
Date Received |
Subject |
Committee Response |
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1. |
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41. Omega report - Review of performance to date, budget/expenditure/income
The Clerk had provided members with a report prior to the meeting. Cllr Broughton asked members if there were any comments on the Omega report there were none.
42. For members to consider the detailed income and expenditure to 30/11/2023
The clerk had provided members with a copy of detailed income and expenditure by budget heading to 30/11/2023. A discussion took place and it was RESOLVED that the detailed income and expenditure to 30/11/2023 were in order.
43. For members to review the asset register at 30/11/2023
It was RESOLVED that the asset register was in order and that no alterations were needed.
44. For members to consider Precept planning for 2024/5
A discussion took place regarding the Administration budget which will be finalised at the next meeting.
45. For members to consider incorporating salaries into admin budget
it was RESOLVED to incorporate salaries into the admin budget for 2024/5.
46. For members to receive reports from the internal auditor for September and October 2023
The clerk had issued members with a copy of the September and October reports prior to the meeting. Sample transactions audited had all been handled correctly and members were satisfied with the reports. Cllr Broughton asked members if there were any questions and there were none.
47. For members to consider the Rialtas contract for 1, 2 or 3 years
It was RESOLVED to sign up to the Rialtas contract for another 3 years.
48. For members to consider the Cemetery Keeper and toilet cleaning role
It was RESOLVED to advertise the roles in February 2023 and that the 2 roles could possibly be done by 1 person.
49. Personnel – Consideration to go into Closed Session. To include:
Staff matters
It was proposed, seconded and RESOLVED unanimously to move into Closed Session to members and public in accordance with the Public Bodies (Admission to Meetings) Act 1960, for members to discuss items that contained information of a confidential nature:
staff issues.
A discussion of a confidential nature took place regarding pay and staff leaving.
It was then RESOLVED unanimously to come out of Closed Session.
50. The next Finance and Personnel committee meeting is scheduled for Wednesday 10 January 2024 at 3pm in the Town Hall.
The Chairman thanked all members for their attendance and declared the meeting closed at 3.15pm.